System Recommendation Report for [Case Study Name]

The following summary provides an overview of the proposed IT solution, which aims to improve processes at a Clinic. The solution is based on a vendor-provided platform that aligns with the requirements derived from the Case Study. Specifically, the solution will enhance patient care by streamlining administrative tasks and improving communication between staff members.

Stage 4: System Recommendation & Final System
Recommendation Report
Overview
Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the
feedback received on your Stage 1, 2 and 3 assignments. Refer to the System Recommendation Report
(SRR) Table of Contents below to see where you are in the process of developing this report.
In this Stage 4 assignment, you will identify a certified Electronic Health Records (EHR) system for the
Midtown Family Clinic and explain how it meets the requirements, how it will improve the processes at
the Clinic, and what needs to be done to implement the system within the Clinic. You will add the
Conclusion to the Report. In addition, you will provide a complete final System Recommendation
Report incorporating feedback from earlier stages.
IFSM 305 Stage 4: System Recommendation 6/13/2017 1
System Recommendation Report
Table of Contents
Introduction (Stage 1)
I. Organizational Analysis and Requirements (Stage 1)
A. Introduction
B. Organizational Strategy
C. Strategic Use of Technology
D. Components of an Information System
E. Requirements
F. Summary
II. Sharing Data (Stage 2)
A. Introduction
B. Need to Share Data
C. Types of Data to be Shared
D. Data Interchange Standards
E. Summary
III. Ethical, Legal and Regulatory Policy Issues (Stage 3)
A. Introduction
B. Table of Ethical, Legal and Regulatory Policy Issues
C. Addressing the Most Difficult Issue
D. Summary
IV. System Recommendation (Stage 4)
A. Introduction
B. Proposed IT solution
C. How the Proposed IT Solution Meets the Requirements
D. Improvements from Proposed IT Solution
E. Implementation Considerations
F. Summary
Conclusion (Stage 4)
References

System Recommendation Report (SRR), Section IV – System Recommendation
Section IV of the System Recommendation Report will propose a certified Electronic Health Record
(EHR) system to meet the Midtown Family Clinic's strategy and meet its operational needs. In Section
IV, you will also Identify and explain the improvements the system will bring and the high-level steps
that will need to take place in order to implement the system you have proposed. For this assignment,
you will add Section IV to Sections I, II and III, as outlined below.
Stage 4 Assignment Instructions
The first step is to incorporate the feedback you received on your Stage 3 assignment, making any
needed corrections or adjustments. If you have not incorporated the feedback from your Stage 1 and
Stage 2 assignments, you should do so prior to submitting Stage 4. This assignment requires a complete
System Recommendation Report document with revisions made as needed based on the Stage 1, 2, and
3 project submissions and feedback. Note: This is a specific grading criteria in the rubric.
Using the case study and the outline listed below, develop your Section IV - System Recommendation.
Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent
information.
IV. System Recommendation
A. Introduction - Introduction to this section describing what is included. (4-5 sentences)
B. Proposed IT Solution: There are many certified EHR systems available. Conduct some
research on the web and identify a system that will support the Midtown Family Clinic
and that meets the requirements you listed in Section I – Organizational Analysis and
Requirements (the Stage 1 Assignment). One easy to use site is
http://www.softwareadvice.com/ where you can enter "Electronic Medical Records" as
the search term and then select various criteria such as specialty, practice size, price,
etc. From the results presented, you can identify the names of the various systems and
then search on those directly for more detailed information. Be sure to evaluate
potential solutions to align with the needs of the Midtown Family Clinic. Identify the
vendor and the system you selected. (One paragraph)
C. How the Proposed IT Solution Meets the Requirements: Using the 10 requirements
you listed in your Stage 1 assignment (and incorporating any feedback you received),
you will now explain how the solution you have chosen fulfills these requirements.
First, insert an introductory opening sentence for this section. Then copy the entries for
the 10 requirements into the Requirements column from the table in Section I (Stage 1
Assignment). Complete the table by providing the explanations of how the system you
selected meets each requirement. (Provide an introductory sentence and copy the
table and insert information within.)
Req. Functional Requirement Explanation of How the Proposed
IFSM 305 Stage 4: System Recommendation 6/13/2017 2

Number (from Functional Requirements table in Section I) System Meets the Requirement
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
C. Improvements from the Proposed IT Solution: Explain how the proposed IT solution
will help the Midtown Family Clinic achieve its strategic goals (one paragraph) and
improve the processes at the Midtown Family Clinic (one paragraph). (Two complete
paragraphs in total)
D. Implementation Considerations: First, insert an introductory opening sentence for this
section. Then identify whether the system will be implemented on premise or as a cloud
based service, and address each of the 7 implementation considerations below by
addressing the questions provided and identifying appropriate implementation steps.
Label each paragraph with the consideration being addressed for clarity. Some of the
information required will come from the vendor information located through your web
research. (one paragraph for each consideration)
Implementation Strategy - Will the system be implemented on premise or as a cloud-
based service? Explain your recommendation for the Midtown Family Practice.
Implementation Considerations:
1. Vendor agreement
a. What does the Midtown Family Clinic need to do to be able to start using
the system?
b. How much will it cost to use the system?
2. Hardware and telecommunications
a. What hardware will the Midtown Family Clinic need to have in order to
implement and use the solution?
b. What kind of telecommunications will be needed for the solution, including
local connectivity inside the Clinic and Internet access?
3. Configuration
a. What options does the vendor offer for configuring the off-the-shelf system
to the Midtown Family Clinic's needs?
b. How will the configuration be done and by whom?
4. Testing
a. How will the Clinic test the system to see if it is working properly for its
needs?
IFSM 305 Stage 4: System Recommendation 6/13/2017 3

b. Choose one of the ten requirements in Requirements (Section C) above and
explain how this will be tested to ensure it is working properly and the
requirement is met.
5. Employee preparation – Identify what the Midtown Family Clinic will need to do in
each of the following areas to prepare the employees to use the new system:
a. Leadership (2-3 sentences)
b. Change Management (2-3 sentences)
c. Training (2-3 sentences)
6. Data migration
a. What existing data would need to be entered into the system to get
started?
b. How might this be accomplished?
7. Maintenance
a. Who will provide updates and corrections to the system?
b. How will that be done?
E. Summary - briefly summarize the content of this section and tie the information
together for the reader. (3-4 sentences)
Conclusion: Close your System Recommendation Report with a brief summary of the key
points including the benefits the Midtown Family Clinic can expect to gain from this solution
and the alignment with its strategic objectives. This should be a "compelling call to action"
to get the Midtown Family Clinic to approve your recommendation and move ahead to
implementing the system. (One well-written paragraph.)
NOTE: This final submission should be a cohesive System Recommendation Report for the Midtown
Family Clinic. Sections I, II and III should have been updated to reflect substantive feedback received
during the grading process. The formatting should be consistent throughout the document, and the
writing should flow well from beginning to end. Headings, numbering, page numbers, and footers
should be correct for a final submission. A cover/title page should be included with the overall
document. The Table of Contents should include the full outline as shown in the graphic in the
assignments. The References page should include all references cited in the Report, in alphabetical
order and in APA format. Although you prepared this in stages, the final product should not seem to be
piecemeal or disconnected.
Formatting Your Assignment
For academic writing, the writer is expected to write in the third person. In third person, the writer
avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more
objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic
writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows
the writer to come across as unbiased and thus more informed. The Report is to be written for the
Midtown Family Clinic, and reference should not be made by name to individuals who own or work in
the Clinic.
 Write a complete, well organized paper that includes all four sections of the System
Recommendation Report. Use the recommendations provided in each area for length of response.
Content areas should be double spaced; table entries should be single-spaced. It’s important to
IFSM 305 Stage 4: System Recommendation 6/13/2017 4

value quality over quantity. The length for Section IV should not exceed six (6) pages in addition to
Sections I, II and III.
 Ensure that the table is preceded by an introductory sentence that explains what is contained in the
table, so the reader understands why the table has been included.
 For Section IV, use at least three resources with APA formatted citation and reference. One
reference must be from the vendor site for the solution you are recommending, one additional
external source, and one from the IFSM 305 course content. Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric
below to be sure you have met content and quality criteria. Do not overlook this step. Read your
work out loud or have your computer read it to you. Fix the grammar and other areas identified.
 Submit your paper as a Word document, or a document that can be read in Word.
 Your submission filename should be as follows: Lastname_firstname_Stage_2
EVALUATION CRITERIA/GRADING RUBRIC:
Note: In addition to the criteria for Stage 4, as indicated in the grading rubric, the incorporation of
improvements based on substantive feedback (any significant problems with content) from the
previous stages will also be evaluated.
Criteria
90-100%
Far Above
Standards
80-89%
Above Standards
70-79%
Meets Standards
60-69%
Below Standards
< 60%
Well Below
Standards
Possible
Points
Section
Introduction and
Summary
5 Points
Provides effective
introduction and
summary to
Section IV; is clear,
logical, derived
from the Case
Study;
demonstrates a
sophisticated level
of writing.
4 Points
Provides an
introduction and
summary to
Section IV; is clear,
logical, and
derived from the
Case Study.
3.5 Points
Provides an
introduction and
summary to
Section IV; is
adequate, and
derived from the
Case Study.
3 Points
Not clear, logical
and/or derived
from the Case
Study. Or, either
the introduction
or summary is not
included.
0-2 Points
Not included, or
demonstrates
little effort.
5
Proposed IT
Solution
Identify vendor
solution that will
improve the
processes at the
Clinic and aligns
with
requirements
derived from the
Case Study
18-20 Points
Identified
appropriate
solution that
strongly meets
needs of the Clinic;
clearly derived
from the Case
Study;
demonstrates
sophisticated
analysis and
writing.
16-17 Points
Identified
appropriate
solution that aligns
with needs of the
Clinic; clearly
derived from the
Case Study and
demonstrates
effective analysis.
14-15 Points
Identified possible
solution that
relates to needs of
the Clinic; derived
from the Case
Study.
12-13 Points
Missing IT
solution or
alignment with
needs of the
Clinic; and/or are
not related to the
Case Study,
and/or the
solution is clearly
inappropriate.
0-11 Points
Extremely
incomplete, or
not related to the
Case Study.
20
IFSM 305 Stage 4: System Recommendation 6/13/2017 5

How the
Proposed IT
Solution Meets
the
Requirements
How the
proposed IT
solution meets
the 10
requirements
18-20 Points
Complete,
compelling and
related to the Case
Study; an effective
introduction is
provided;
demonstrates
sophisticated
analysis and
writing.
16-17 Points
Complete and
related to the Case
Study; an effective
introduction is
provided;
demonstrates
effective analysis.
14-15 Points
Provided and
related to the Case
Study; an
introduction is
provided.
12-13 Points
Incomplete,
inaccurate and/or
not related to the
Case Study.
0-11 Points
Very incomplete,
or missing, or
many are
incorrect.
20
Improvements
from the
Proposed IT
Solution
Strategic goals
and improves
processes at the
Clinic
5 Points
Clear, complete,
strongly related to
the Case Study and
demonstrates a
sophisticated level
of writing.
4 Points
Clear, complete,
and related to the
Case Study.
3.5 Points
Explanations
provided.
3 Points
Incomplete,
and/or are not
related to the
Case Study.
0-2 Points
Missing
explanations or
very minimal
effort is shown.
5
Implementation
Considerations
An introduction
and all areas
(vendor
agreement,
hardware/
telecom,
configuration,
testing, employee
preparation, data
migration,
system use, and
maintenance)
18-20 Points
Clearly and
thoroughly
included
introduction and
covered all areas,
strongly derived
from the Case
Study, and
demonstrates
sophisticated
analysis and
writing.
16-17 Points
Clearly covered
and included
introduction and
all areas, derived
from the Case
Study, and
demonstrates
effective analysis
and writing.
14-15 Points
Covered and
included
introduction and
majority of areas
and related to the
Case Study.
12-13 Points
All areas not
covered, and/or
are related to the
Case Study.
0-11 Points
Very incomplete,
inaccurate or
missing.
20
Conclusion
Summarizes the
SRR and provides
a compelling
explanation of
benefits to be
gained
5 Points
Provides strong,
clear and concise
summary;
appropriately;
demonstrates
sophisticated
analysis and
writing.
4 Points
Provides clear
summary;
demonstrates
effective analysis
and writing.
3.5 Points
Provides summary.
3 Points
Lacks sufficient
information to
provide sufficient
summary.
0-2 Point
Very incomplete
or missing.
5
IFSM 305 Stage 4: System Recommendation 6/13/2017 6

Research
Three or more
sources--one
source from the
vendor for the
proposed
solution, one
from within the
IFSM 305 course
content and one
external (other
than the course
materials)
9-10 Points
Three required
resources are
incorporated and
used effectively.
Sources used are
relevant and
timely and
contribute
strongly to the
analysis.
References are
appropriately
incorporated and
cited using APA
style.
8 Points
At least three
sources are
incorporated
(vendor, course
content and
internal) and are
relevant and
somewhat support
the analysis.
References are
appropriately
incorporated and
cited using APA
style.
7 Points
Missing vendor
resource, and/or
less than 3
resources properly
incorporated,
and/or reference(s)
are not cited using
APA style.
6 Points
A source may be
used, but is not
properly
incorporated or
used, and/or is
not effective or
appropriate;
and/or does not
follow APA style
for references and
citations.
0-5 Points
No course
content or
external research
incorporated; or
reference listed is
not cited within
the text
10
Complete System
Recommendatio
n Report
incorporation of
feedback
received during
the grading
process
9-10 points
Document is a
very effective and
cohesive
assemblage of the
four sections, is
well formatted
and flows
smoothly from
one section to the
next.
8 Points
Document is a
good assemblage
of the four
sections with
appropriate
formatting and
flow.
7 Points
May be lacking
sufficient revisions
based on feedback
and/or lack a
cohesive
presentation and
flow.
6 Points
Lack of
incorporated
feedback,
continuity of flow
and presentation
of final
information.
0-5 Points
No incorporated
feedback and/or
not well compiled
and presented as
a cohesive
document.
10
Format 5 Points
Very well
organized and is
easy to read. Very
few or no errors in
sentence
structure,
grammar, and
spelling; double-
spaced, written in
third person and
presented in a
professional
format.
4 Points
Effective
organization; has
few errors in
sentence
structure,
grammar, and
spelling; double-
spaced, written in
third person and
presented in a
professional
format.
3.5 Points
Some organization;
may have some
errors in sentence
structure, grammar
and spelling.
Report is double
spaced and written
in third person.
3 Points
Not well
organized, and/or
contains several
grammar and/or
spelling errors;
and/or is not
double-spaced
and written in
third person.
0-2 Points
Extremely poorly
written, has
many grammar
and/or spelling
errors, or does
not convey the
information.
5
TOTAL Possible
Points
100
IFSM 305 Stage 4: System Recommendation 6/13/2017 7