Strategic Information System for Business and Enterprise

Running head: STRATEGIC INFORMATION SYSTEM
STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND
ENTERPRISE – Case Study Bell studio
[Individual Assignment]
Name of the Student
Name of the University
Author Note

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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE
Executive summary
The main purpose of the assignment is to address the different system that is
present within the Bell studio. Purchase system is one of the important processes
that check the purchase details regarding inventory subsidiary. The report will focus
on developing a flow chart on the three system associated with the organisation. The
flow chart for different system that is the payroll system, cheque disbursements
system and purchase system are going to explained within this assignment. Along
with this the report will also focus on developing data flow diagram for these
systems. The last part of the report will focus on describing the internal weaknesses
that are faced with the working of this system. Lastly the report will provide the risks
that are likely to impact the working of the organisation within each system.

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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE
Table of Contents
Purchase system..........................................................................................................3
System for cash disbursement.....................................................................................3
DFD for cash disbursement system and purchase system..........................................3
Payroll system for Bell studio.......................................................................................4
DFD for payroll system.................................................................................................4
Purchase system flowchart...........................................................................................5
Cash disbursements system flowchart.........................................................................6
Flowchart for payroll system.........................................................................................7
Internal control weaknesses for the major systems within Bell Studio.........................8
Internal weakness and risks for payroll system............................................................8
Purchase system internal weakness............................................................................9
Cash disbursements internal weakness.....................................................................10
Conclusion..................................................................................................................10
References.................................................................................................................11

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STRATEGIC INFORMATION SYSTEM FOR BUSINESS AND ENTERPRISE
Introduction
Bell studio is an organization that works for manufacturing art supplies. The
assignment is going to explain the main facts associated with the organisation. The
manufacturer aims at working on Australia, Japan, New Zealand. The organisation
has developed proper networked terminals at different locations that help in
maintaining proper working of the system. The report will focus on the main system
associated with the organisation. The focus of this assignment is to address the
major systems of Bell studio so it becomes easy to determine the working of each
system.
Purchase system
The purchase system mainly focuses on processing the data once the clerk
checks inventory subsidiary ledger. The clerk is allowed to select proper purchase
vendor and can make purchase order whenever the quantity of item present in the
organisation falls down. Clerk has the authority to print two hard copies about the
purchase order that are further processed to vendors and in purchasing department.
After these the purchase order gets recorded digitally within the purchase system. In
addition to this whenever the item is being received by the department than it is
being inspected by inspection clerk. The inspection clerk than reconciles each items
with the purchase slip so that it becomes easy to check the order details. After this
the clerk prepares two copies of reports that are further circulated to inventory
warehouse and the other one towards the accountant payable clerk. The accountant
waits for the invoice statement from the supplier so that they can stay updated
regarding the details. The clerk is responsible for processing the invoice, receiving
the reports and the order copy of purchased items.
System for cash disbursement
The clerk checks the documents related to account payable department. Each
document gets stored within the system effectively so that it becomes easy to
address the requirements. Clerk is mainly responsible for preparing the invoice
statements that is sent to the respective treasure. Treasure in return signs the
cheque and mails it to their respective vendor. After this the clerk of cash
disbursements system updates the cheque register, account payable control and the
ledger. The system ends it process by sending invoice statement towards the clerk,
receives report, a cheque copy and details regarding the purchase orders.
DFD for cash disbursement system and purchase system
From the dfd it can be stated that the system has performed all the activities
efficiently so that it can help in achieving the goal. The dfd developed for this system
includes all the major activities that are taking place within the system. Thus it can be
stated that the main function is to check the cash payments effectively so that no
error can occur within the system.