Strategic Information System for Bell Studio

Running head: STRATEGIC INFORMATION SYSTEM FOR BELL STUDIO
STRATEGIC INFORMATION SYSTEM FOR BELL STUDIO
Name of the Student
Name of the University
Author Note

1Strategic information System for Bell Studio
Executive Summary
The main objective of this report is to describe the components associated with the Bell
Studio organization. The report will include describing the data flow diagram structures
for the main systems. The systems that are described within the report include purchase
system, cash disbursement system and payroll system. After this the last part of the
report has described the internal control weakness and risks associated with the each
system. The main aim is to analyze the working of every system within the Bell studio.
With the help of system flow chart it becomes easy to understand the activities that take
place within the system.

2Strategic information System for Bell Studio
Table of Contents
Introduction........................................................................................................................3
Performance of the systems associated with Bell studio organization.............................3
Purchase system............................................................................................................3
Cash disbursement system............................................................................................4
Data flow diagram for purchase system and cash disbursement system.........................4
State flow chart for purchase system................................................................................5
State flow chart for cash disbursement system.................................................................6
About the Payroll system...............................................................................................7
Data flow diagram for payroll system................................................................................7
State flow chart for payroll system.....................................................................................8
Description of Internal control weakness and risks associated with the systems.............9
Conclusion.......................................................................................................................11
References.......................................................................................................................12

3Strategic information System for Bell Studio
Introduction
The case study is related to Bell Studio organization. Bell studio organization
focuses on describing the art supplies that are provided towards the customers. The
organization has its main manufactures in Australia, China, New Zealand and Japan.
The main purpose behind developing this assignment is to address the functioning of
main systems that are associated with the organization. As the organization aims at
being the top supplier manufacturer thus it becomes essential to have proper purchase
system that will help in processing the orders that are made by the users. The second
most essential system for the organization is the cash disbursement system that
manages the cash transaction that takes place within the system. The last system that
is important for the system is the payroll system that focuses on processing the
payment towards the employees of the organization. The report will analyze the main
activities along with the internal weakness associated with each system.
Performance of the systems associated with Bell studio organization
Purchase system
The main aim of having a purchase system within the organization is that it helps in
making proper reports regarding the purchase order and dispatches it to cash
disbursement department. The purchasing clerk initiates the process by checking the
inventory subsidiary ledger so that it can alert the organization whenever an item is too
low within the stock. As soon as stock gets determined proper vendor is being selected
that develops the digital purchase order. After this regarding to the purchase made two
copies are generated. One copy is circulated towards the vendor and the other one gets
stored within the purchasing department. The goods gets processed and are checked
by receiving clerk so that it can ensure all products are being processed successfully
without any error. With time and end of process the clerk is responsible for updating the
digital accounts payable subsidiary ledger so that it can help the cash disbursement
department at the time of processing.
Cash disbursement system
The cash disbursement system starts the working once the documents are being
processed by purchase system. The clerk of cash disbursement system files all the
documents till the last date so that they can prepare proper invoice statement towards
the system. This are further sent to treasure who is responsible for sinning the cheque
and process it to vendor.