Project Management in RALS-Globex Collaboration

The provided content appears to be an action plan, communication plan, and reflection for a project team consisting of RALS, Student 1, Student 2, and Student 3. The plan outlines the responsibilities, deadlines, and methods of integration management, scope verification, risk assessment, and communication among team members, sponsors, and volunteers. It also emphasizes the importance of leadership skills and effective communication in achieving successful project outcomes.

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ICT Project Management
Assessment item 2: Team work and reflection
9/7/2017
Name of Student
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Assessment item 2: Team work and reflection
Table of Contents
Part One.....................................................................................................................................................1
Project Name / Team / Description.....................................................................................................1
Team Charter........................................................................................................................................2
Part Two.....................................................................................................................................................5
Learning Cycles....................................................................................................................................5
Part Three..................................................................................................................................................8
Communication Plan............................................................................................................................8
Part Four....................................................................................................................................................9
Reflection...............................................................................................................................................9
References..............................................................................................................................................10
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Assessment item 2: Team work and reflection
Part One
Project Name / Team / Description
Project Name:
RALS Virtucon joint-venture System
Team Name:
RALS Virtucon consultants
Members:
Student 1, Full name, Contact Number, e-mail ID
Student 2, Full name, Contact Number, e-mail ID
Student 3, Full name, Contact Number, e-mail ID
Project Description:
RALS need an automated computer system for the roster management of
the volunteers to maintain their timings and wish of shift. Currently they
are doing it manually. So Globex (organizers of RALS) handed the project
of changing manual to computer system to Virtucon Consultancy. Being
values client, Virtucon shall not charge for the project management
activities. Moreover all the revenues generated form the show shall be
provided to charity for ICV to show responsibility for the indigenous society
of people.
Team Charter
Knowledge & Skill
All necessary technical knowledge needs to be present in all team members with
hand on experience in using software for the job.
Team members should be confident in doing the assignment, capable to take
own decision and a team performer.
Roles and Responsibilities
The project manager shall coordinate among the team and reports the true
picture to the top management
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Assessment item 2: Team work and reflection
The team members shall work in a team to achieve the common goal of the
project.
Team Communications
All team members must attend review meeting every day noon and take lunch
together and discuss regarding the project
Meeting shall be at Virtucon office just after the lunch
The data need to be parked at Project Manager’s computer an provided with
access rights to those shared folders.
Team Rules & Expectations
Team Goal: ‘SATISFY STAKEHOLDER’S EXPECTATIONS’
Previous experiences of working in teams: working in team can generate positive
as well as negative results. The result mainly depends on the behavior of the
team mates, the way they communicate and the leadership skill present or not.
The more leadership characters are present in project manager, the less will be
the conflict and the productivity shall also increase.
Team Values (Edwards, 2005): Every one of the individuals needs to carry on
accurately in office, authentically walk with the group not against it, maintain a
strategic distance from the struggle at working environment, value other's great
work, act like a piece of durable group and dependably search for the
improvement of the enterprise and association.
Code of Ethics (Moylan, 2016): All the colleagues ought to take the reliable
morals and all approaches must be taken after with genuine sense and
dependably regard other's thought and work.
Rules and Expectations (Gupta, 2017): Group need to go to all gatherings,
according to the arrangement for following day all individuals should come
arranged for the meeting, leave might be profited with endorsed leave design and
dependably contribute in work. Gatherings ought not be missed without any
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Assessment item 2: Team work and reflection
notices, can't go for leave without suggestions, can't raise conflict at working
environment.
Signature: _____________ Signature: _____________ Signature: ______________
Student 1 Student 2 Student 3
(Project manager) (Team Member 1) (Team Member 2)
Part Two
Learning Cycles
Team Roles
Organizer Student 1, Project Manager
Scribe Student 2 & Student 3, Team Member
Team Learning Record (Marchewka, 2005)
Known Facts Assumptions Unknown Questions
Computer system for
developing the automatic
roster of volunteers need
to be developed
Meal system is required
to be also included in the
system according to the
choice of the volunteers
Integration management
process shall be
performed or not?
Volunteer’s personal
details need to be
All the infrastructure
systems support
How to address the
change in scope if it
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Assessment item 2: Team work and reflection
entered in the system for
generating automatic
rosters during the show in
November
required for the
development shall be
provided by Globex
happens in between the
project?
The compensation or the
budget for the project
will not get affected
during the project
Is there any risk
assessment been done
by RALS or Globex?
Action Plan
Unknown Questions Action By whom Deadline
Integration
management process
shall be performed or
not?
RALS team with Virtucon
need to meet and discuss
such issues and document
them too
RALS,
Student 1,
Student 2
& Student
3
By 1 week
time
How to address the
change in scope if it
happens in between the
project?
After the finalization of
integration management
plan, the scope verification
and management plan
need to be developed
RALS,
Student 1,
Student 2
& Student
3
After week
1 to week 2
Is there any risk
assessment been done
by RALS or Globex?
After the scope
management plan is fixed,
the risk assessment need
to be finalized
RALS,
Student 1,
Student 2
& Student
3
After week
2
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Assessment item 2: Team work and reflection
Part Three
Communication Plan
Who What When Where Why How
Sponsor
All reports
of time,
money &
resources
Once in
two
weeks
Meeting room
& E-mail
To update
the status
and arrange
funds
whenever
required
Hardcopy and
Softcopy via e-
mail
RALS
Representativ
e
All reports
of time,
money &
resources
Once in
two
weeks
Meeting room
& E-mail
To update
the status
and approve
change
requests
Hardcopy and
Softcopy via e-
mail
RALS Staff
All reports
of time &
resources
Weekly E-mail
To update
the status
and request
for their
support to
resolve daily
issues
Hardcopy and
Softcopy via e-
mail
Student 1,
Project
Manager
All reports
form
everybody
Daily,
weekly,
monthl
y
E-mail &
Meeting room
To
coordinate
with internal
and external
stakeholder
s
Formal and
informal
communication
s both
(WordPress,
2009)
Student 2,
Team Member
All reports
form
everybody
Daily,
weekly,
monthl
y
E-mail &
Meeting room
To
coordinate
among the
field of
Formal and
informal
communication
s both
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Assessment item 2: Team work and reflection
expertise
Student 3,
Team Member
All reports
form
everybody
Daily,
weekly,
monthl
y
E-mail &
Meeting room
To
coordinate
among the
field of
expertise
Formal and
informal
communication
s both
Volunteers
Weekly
report for
submitting
their
personal
details filled
forms
Weekly E-mail & Post
To enter in
the system
and
generate
roster
accordingly
Hardcopy,
Softcopy
Farmers
Monthly
publication
s
Monthl
y
Advertisemen
t through
Newspaper
and articles
To keep
them
updated
about the
product to
increase its
sell
Hardcopy as
booklet,
advertisement
in televisions
Part Four
Reflection
To lead a task effectively, all undertaking supervisors need great authority capacities.
The initiative capacities are required to lead a mass of individuals for which a couple of
particular attributes like showing others how it’s done, dependably tuning with all, taking
profitable remarks in the framework, seeing each one's worry, dependably propelling the
group, dependably walking together, enthusiast working in a group. However in the
meantime is extremely brilliant in designating the work, dependably dispersing the work
among all similarly so that nobody in the group feels over-burdened. Every single such
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Assessment item 2: Team work and reflection
trademark ought to be available in an leader. In current work as well, all such esteems
are introduced to build up the give an account of cooperation like from beginning itself
the advancement of group sanction has given the chance to think and carry on like a
leader with the goal that the group esteems, group ethics, destinations, their
fundamental prerequisites, rules and the required abilities could be characterized
(National Careers Service, 2017). The characteristics should be so that all the
colleagues can stay adjusted in a single way and mindful of their parts and duties
regarding appropriately executing the undertaking.
IT occupation is a particular field of erection where each one of the tasks is being
executed by individuals, so there is more individual’s communications show in this
segment. Since this incorporates individuals, so the head of department likewise needs
a mass control or driving ability that is the leadership skill. Any IT anticipates can't be
executed legitimately by an project manager who doesn't have enough initiative ability.
So the essential aptitudes and strategies required to be an ICT venture administrator
are great correspondence ability, individuals dealing with expertise and initiative
qualities.
References
Edwards, M. (2005). Teamwork : The Ten Values of Excellent Teams. Retrieved
September 6, 2017, from Leader Values:
https://www.leader-values.com/article.php?aid=727
Gupta, M. (2017, March 30). Ground rules to set you up for success. Retrieved
September 6, 2017, from www.simplilearn.com:
https://www.simplilearn.com/rules-to-set-you-up-for-success-article
Marchewka, J. (2005). Information technology project management: Providing
measurable. New Jersey: John Wiley & Sons.
Moylan, W. A. (2016, February 2). Ethics in Project Management. Retrieved September
6, 2017, from http://www.pminj.org: http://www.pminj.org/16-mtg/files/02njmtg.pdf
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Assessment item 2: Team work and reflection
National Careers Service. (2017, April 11). IT project manager. Retrieved September 6,
2017, from https://nationalcareersservice.direct.gov.uk:
https://nationalcareersservice.direct.gov.uk/job-profiles/it-project-manager#
WordPress. (2009, March 8). Types of Communication. Retrieved September 6, 2017,
from http://www.notesdesk.com: http://www.notesdesk.com/notes/business-
communications/types-of-communication/
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