Project Plan for NAIDOC Week 2019

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
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Tutorial number: Insert the tutorial number
Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template should
be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.
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1 PROJECT INTRODUCTION
1.1 PROJECT BACKGROUND (1 MARK)
During the NAIDOC Week 2019 (7th July to 14th July), special celebrations will be undertaken in
the CQU campuses in the form of a number of events. The basic theme of these events is
indigenous culture that will be celebrated throughout the NAIDOC week.
1.2 PROJECT DESCRIPTION (1 MARK)
The events as specified in the project are solely based on the celebration and promotion of
indigenous culture in Australia. Through this project, not only the indigenous people will get more
global exposure but also a cultural mix can be expected between the students and staff of CQU.
1.3 MAJOR DELIVERABLES (1 MARK)
The deliverables of the project include five events over the NAIDOC Week (2019) – Briars
Aboriginal Cultural Walk with Yidaki, Culture in Conversation: Creating Inclusive Food
Communities, CAAPS 35th Anniversary Open Day Celebration, CareWays NAIDOC Family Fun
@ Koonawarra and 2019 Western Sydney Official 1st NAIDOC Afterparty.
1.4 JUSTIFICATION
(3 Marks)
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
The justification table is developed as follows (Jones, 2017)
(a) Output (b) Outcome (c) Benefits
Five events over the
NAIDOC week
Culturally enriched CQU
campus
Global exposure for the
indigenous people of
Australia
2 STAKEHOLDERS
List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stake-
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holder that is a sponsor, supplier and a user. Be specific when listing whom the stakeholder or
stakeholder groups are and include the category in the second column. Do not include the project
manager as a stakeholder.
The description of interest should describe the stakeholder’s (or stakeholder groups) main interest
in the project. The description of influence should describe the potential influence the stakeholder
or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’.
2.1 KEY STAKEHOLDER LIST
(6 Marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Head, CQU Sponsor Interested in promoting
and enhancing cultural
atmosphere inside the
CQU campus
Very high influence and
authority over the project
2 Event Manager User Interested in managing
and executing the event
Moderate influence over the
event volunteers
3 Equipment
Supplier
Supplier Interested in making
profits from equipment
sales
No influence
4 Head of Cultural
Department
User Interested in cultural
enrichment in the college
campus
High influence in the project
5 Head of
Indigenous
Department
User Interested in promoting
the indigenous culture in
the CQU campus
Moderate influence in the
project
6
Volunteers
Suppliers
Supplier Interested in working in
the event preparation
No influence
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIIX (3 MARKS)
The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’.
Please complete the matrix below for the six stakeholders previously identified. Only select one of
the engagement descriptions for each stakeholder.
Stakehold
er
Unaware Resistant Neutral Supportiv
e
Leading
Head, CQU 
Event
Manager

Equipment
Supplier

Head of
Cultural
Department

3

Head of
Indigenous
Department

Volunteers
Suppliers

2.3 Stakeholder Communication (1 mark)
The Project Board has asked you to provide advice on how best to communicate with the
stakeholders who are not on the Project Board or in the Project Team.
Describe the communication method you believe will be most effective, state whether the method
is PULL or PUSH communication, and briefly justify your choice.
Communication method PULL or
PUSH
Justification
The most recommended
communication method is
face to face communication
and also, communication
through emails, reports,
telephone calls and others
can also be considered
(Andersson, Getz &
Mykletun, 2014).
PUSH Since this is a long event within the
CQU campus, it is important to keep
track of the project also remote
communication is not necessary as the
events are taking place in the CQU
campuses. However, from one campus
to another, telephone calls can be used.
Direct push communication is mostly
effective and much more efficient than
PULL communications.
3. REQUIREMENTS MANAGEMENT
3.1 Traditional Owner/s of the land on which CQ University campuses are located
(1 mark).
The Senior Supplier has asked whether there can be a single key stakeholder representing the
Traditional Owners of the land on which the relevant Central Queensland Campuses are located.
The Project Executive suggests that they will need more than one key stakeholder representing the
Traditional Owners of the land on which Central Queensland Campuses are located.
Since the events are conducted on different CQU campuses, it will be convenient for management
if different stakeholders are assigned – one for each campus where a manager will be assigned to
manage and control the event.
3.2 Opening statement style
(1 mark)
The Project Board has asked that the respective campus leaders open the event on their campus
and ask your advice regarding which statement should be used when opening each event. The
Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The
campus leaders are not of Aboriginal or Torres Strait Islander descent.
The most suitable opening statement style is “Acknowledgement of Country” as it shows that the
indigenous people are valued and acknowledged in the traditional Australian community.
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