Project Plan for Indigenous Culture Based Events in NAIDOC Week

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number
Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template should
be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.
1

1 PROJECT INTRODUCTION
1.1 PROJECT BACKGROUND (1 MARK)
The background of this project involves acknowledgement of the indigenous culture and society
in the country by conducting a series of various engaging events during the NAIDOC Week (7th
to 14th July, 2019).
1.2 PROJECT DESCRIPTION (1 MARK)
In this project, several events will be organised in various CQU campuses as a part of the
indigenous community and culture acknowledgement program. The focus of these events is to
acknowledge indigenous culture and promote the indigenous culture among the staff and
students of the university from non-indigenous origin.
1.3 MAJOR DELIVERABLES (1 MARK)
The main deliverables of the project are five events taking place in the CQU campuses
throughout the NAIDOC week.
1.4 JUSTIFICATION
(3 Marks)
Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17
http://prince2.wiki/Business_Case
The justification table is developed as follows (Jones, 2017).
(a) Output (b) Outcome (c) Benefits
A number of events in
CQU campuses throughout
the NAIDOC week
Promotion and
acknowledgement of
indigenous culture in the
CQU campus
Better understanding of the
indigenous culture and
cultural mixing
2 STAKEHOLDERS
List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stake-
2

holder that is a sponsor, supplier and a user. Be specific when listing whom the stakeholder or
stakeholder groups are and include the category in the second column. Do not include the project
manager as a stakeholder.
The description of interest should describe the stakeholder’s (or stakeholder groups) main interest
in the project. The description of influence should describe the potential influence the stakeholder
or stakeholder group has on the project. Complete the table below titled ‘Key stakeholder list’.
2.1 KEY STAKEHOLDER LIST
(6 Marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 CQU VC Sponsor He is interest to promote
the cultural mix in the
university so that more
students come to study
He has the highest
influence of all in the project
as he is the vice chancellor
2 Event Coordinator User He is interested to show
his event coordination and
management skills
He has significant impact
on the event management
team to execute the event
as per the requirements
3 Supply Vendor Supplier The vendor is interested
to sell equipments and
other requirements for the
event and gain monetary
profit
Vendor does not have
influence on the project
except regarding the quality
of the supplies
4 Community
Development
Staff
User He / she is interested in
promoting community
development in the event.
He / she has moderate
influence on the project.
5 Indigenous
Cultural Officer
User He / she is interested in
promoting indigenous
culture among the staff
and students of CQU.
He / she has high influence
on the project.
6
Event
Management Firm
Supplier The firm is interested in
supplying workers for
management of the event
as a part of business.
The firm has no influence in
the project.
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’.
Please complete the matrix below for the six stakeholders previously identified. Only select one of
the engagement descriptions for each stakeholder.
Stakehold
er
Unaware Resistant Neutral Supportiv
e
Leading
CQU VC 
Event
Coordinator

Supply 
3

Vendor
Community
Development
Staff

Indigenous
Cultural
Officer

Event
Management
Firm

2.3 Stakeholder Communication (1 mark)
The Project Board has asked you to provide advice on how best to communicate with the
stakeholders who are not on the Project Board or in the Project Team.
Describe the communication method you believe will be most effective, state whether the method
is PULL or PUSH communication, and briefly justify your choice.
Communication method PULL or
PUSH
Justification
During the project, any team
member or stakeholder can
send message to any other
related personnel in the
projet
PUSH PUSH communication will ensure all
the communication messages reach the
desired recipient so that he can respond
accordingly Masterman (2014).
3. REQUIREMENTS MANAGEMENT
3.1 Traditional Owner/s of the land on which CQ University campuses are located
(1 mark).
The Senior Supplier has asked whether there can be a single key stakeholder representing the
Traditional Owners of the land on which the relevant Central Queensland Campuses are located.
The Project Executive suggests that they will need more than one key stakeholder representing the
Traditional Owners of the land on which Central Queensland Campuses are located.
The recommended step to be taken in this case is to select more than one key stakeholder who
will represent the traditional owners of the land of the CQU campuses. This is because, as there
are several events planned over the week, it will not be possible for one person to represent and
manage everywhere.
3.2 Opening statement style
(1 mark)
The Project Board has asked that the respective campus leaders open the event on their campus
and ask your advice regarding which statement should be used when opening each event. The
Board are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The
campus leaders are not of Aboriginal or Torres Strait Islander descent.
Acknowledgement of Country should be the most suitable opening line for the event as it
acknowledges the natives of the country and not welcoming them, which is more suitable for the
external guests like students and staff from other countries.
4