Project Plan for NAIDOC Week Celebrations

This document provides a project plan for NAIDOC Week Celebrations, including a description of the project background, major deliverables, stakeholders, requirements management, scope, schedule, and cost baseline.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number
Notes to the Author
[This document is a template. It has been tailored to suit the assessment. All fields within the template
should be completed as per the project scenario provided.
 Blue italicized text provides an explanation of what should be included for each section. Remove all
blue text prior to submission. If there are two or more options for you to decide between, revert
the option you are keeping to black and remove the other.
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1 PROJECT INTRODUCTION
Provide a considered and concise description background and major deliverables
of the project in your own words.
Information describing the project scenario can be found in the assessment specification file and
from your own research. DO NOT cut and paste the background from the Project Scenario here.
1.1 PROJECT BACKGROUND (1 MARK)
The project is entirely based upon hosting of the National Aborigines along with the Islanders
Day Observation Committee Event or the NAIDOC by the CQ University. The projects main
purpose includes the events which would be helping in raising of the awareness related to the
cultures and perspectives of the Indigenous people who lives in the Torrs Strait amongst the
other students and the staffs present in the university (Larson & Gray, 2017). The event would
also be associated with promoting the engagement along with the collaboration with the
indigenous Torres Strait Islanders along with spreading of the cultural resources amongst all
other people who are seen to be associated with the university.
1.2 PROJECT DESCRIPTION (1 MARK)
1.3 MAJOR DELIVERABLES (1 MARK)
The event would also be associated with promoting the engagement along with the collaboration
with the indigenous Torres Strait Islanders along with spreading of the cultural resources
amongst all other people who are seen to be associated with the university (Harrison & Lock,
2017).
1.4 JUSTIFICATION
(a) Output (b) Outcome (c) Benefits
The major outcome
which is expected as a
result of this project is
event which would be
completed and would be
consisting of cultural mix
and would also be
including active
participation of the
Another outcome from
this project is the sense
of cultural unity all
amongst the students
and the staff’s despite of
the existence of the
cultural diversity all
around the campus.
The unity of the cultural
diversification in the
campus would be
significantly associated
with improving the
educational environment.
This would also be
helping in increasing the
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students and staffs
assisted with special
emphasis upon the
spreading of the
indigenous culture all
around Australia Kerzner,
H. (2019).
Additionally, this would
also be growing with
respect to the
indigenous people
residing in the Torres
Strait (Nicholas & Steyn,
2017).
interest amongst the
Indigenous people to get
educated along with
developing their
professional careers
(Lock, 2017).
2 STAKEHOLDERS
2.1 KEY STAKEHOLDER LIST
(6 Marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 CQU(Central
Queensland
University)
Host or
the
sponsor
Gaining of a greater
number of students from
the Indigenous community
Associated with hosting of
the entire event along with
providing of funds for the
entire event.
2 Martin Cole Event
Manager
Extracurricular activities
along with the
professional experiences
The stakeholders would be
associated with managing
all the aspects of the event
which would also be
including the hosting of the
event along with organizing
and closing of the entire
event
3 SET
Indigenisation
Committee
Organizer
of the
Event
Indigenous culture
promotion is the main
motive
The stakeholders would be
associated with promoting
the entire indigenous
culture amongst the
participants of the events.
4 Kirra Robins Cultural
event
manager
Indigenous culture
promotion is the main
motive
By taking active
participation even after
being a person form
indigenous background
would be associated with
making the stakeholders
capable of sharing the
cultural perspectives along
with spreading of the
awareness related to
indigenous culture (Fleming
& Koppelman, 2016).
5 William Rodgers Program Associated with making of The coordination skills of
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coordinato
r
contributions actively for
completing the event
along with enhancing the
entire professional
experience
the stakeholders are seen
to be required so as to
organize and entire events
as well as the associated
programs in a successful
manner (Schwalbe, 2015)
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Event Decors and
Suppliers
Material
supplier Gaining of profits be
means of sales of the
supplies and decors from
the events
The stakeholder’s group
would be associated with
providing of the needed
materials for the entire
project.
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’.
Please complete the matrix below for the six stakeholders previously identified. Only select one of
the engagement descriptions for each stakeholder.
Stakeholder Unaware Resistant Neutral Supportive Leading
CQU(Central
Queensland
University)

Martin Cole 
SET
Indigenisation
Committee

Kirra Robins 
William
Rodgers

Event Decors
and Suppliers

2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Usage of Video Conference
Pull There is no need of having “push” by the
external stakeholders or any kind of
communication related to motivation which
is required by them which means they are
to be convinced for the purpose of taking
active participation in the project
3. REQUIREMENTS MANAGEMENT
3.1 Traditional Owner/s of the land on which CQ University campuses are located
One of the approaches which is most preferred is the appointment of a particular stakeholder from
each of the campus of the university who would be entirely associated with representing the
respective campuses. Selection of only one stakeholder for all campuses is not considered to be a
feasible option and the reason behind this is that they are not having any sufficient amount of
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experience in all the campus when considered together.
3.2 Opening statement style
(1 mark)
The statement which is considered to be the most appropriate is “Acknowledge of Country” and the
reason behind this is that the other statements are seen to be sounding more like the indigenous
people are not the native people of Australia.
3.3 Requirements gathering for each event
(1 mark)
It is possible for consider the previous programs as a benchmark however the event which is to eb
arranged is entirely new and is having new objective for this reason there is as need of developing
a new plan for the entire event so as to identify and gather the required resources.
3.4 Requirements traceability
There is a need of creating a resource book which would be consisting of all the details related to
the resources. All the details of the resources would be noted down in the resource book and this
reference book in turn would be used as a reference book for the purpose of checking all the
requirements which the project is having.
3.5 Requirements prioritization process
(2 mark)
The project board are concerned they may have competing requirements from a number of
stakeholders. To manage this they would like to define a requirement prioritisation process that can
be shared with all stakeholders prior to requirements gathering and want to use the MoSCoW
technique for this purpose. List the four components of the MoSCoW technique and explain
each component.
Component name Component explanation
4 SCOPE
4.1 WORK BREAKDOWN DIAGRAM
5
NAIDOC Week
Celebrations

Note: This WBS is intended to represent the full project scope of the project.
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1.3 Facilities1.2 Program1.1 Guests
1.3.2 Drinks and
Snacks
1.3.1 Restroom1.2.2 Culture
Exhibitions
1.2.1 Cultural
Training
1.1.2 Welcome
Guests
1.1.1 Invite
Guests

4.2 WBS DICTIONARY
Invite Guests
WBS ID 1.1.1
Description of work Inviting the guests for the event
Cost Estimate $900
Start and Finish Dates 5/7/2019 – 10/7/2019
Welcome Guests
WBS ID 1.1.2
Description of work Welcoming the guests to the event
Cost Estimate $11000
Start and Finish Dates 10/7/2019 – 15/7/2019
Cultural Training
WBS ID 1.2.1
Description of work Conducting of the cultural training
Cost Estimate $6000
Start and Finish Dates 10/7/2019 – 15/7/2019
Cultural Exhibitions
WBS ID 1.2.2
Description of work Hosting of the cultural exhibitions
Cost Estimate $4000
Start and Finish Dates 10/7/2019 – 15/7/2019
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Restroom
WBS ID 1.3.1
Description of work Providing of restroom facilities for the guests
Cost Estimate $3000
Start and Finish Dates 10/7/2019 – 15/7/2019
Drinks and Snacks
WBS ID 1.3.2
Description of work Providing of drinks and snacks to the invited guests
Cost Estimate $5000
Start and Finish Dates 10/7/2019 – 15/7/2019
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5 SCHEDULE (6 MARKS)
Invite Guests
Activity Description of work Start Date End Date Duration
(days)
1 Preparation of the event plan 1/7/19 5/7/19 5
2 Printing of the invitation cards 5/7/19 7/7/19 2
3 Distribution of the invitation cards 7/7/19 8/7/19 1
Welcome Guests
Activity Description of work Start Date End Date Duration
(days)
1 Preparation of the event hall 8/7/19 9/7/19 1
2 Installation of the facilities 9/7/19 10/7/19 1
3 Welcoming the guests to the event 10/7/19 10/7/19 1
Cultural Training
Activity Description of work Start Date End Date Duration
(days)
1 Development of the training groups 8/7/19 9/7/19 1
2 Assigning of the training rooms 9/7/19 10/7/19 1
3 Training the participants 10/7/19 15/7/19 6
Cultural Exhibitions
Activity Description of work Start Date End Date Duration
(days)
1 Developing the exhibition groups 8/7/19 9/7/19 1
2 Assigning of the exhibition rooms 9/7/19 10/7/19 1
3 Conducting of exhibitions 10/7/19 15/7/19 6
Restroom
Activity Description of work Start Date End Date Duration
(days)
1 Preparation of the facilities 8/7/19 9/7/19 1
2 Development of the water supply 9/7/19 10/7/19 1
3 Opening of the restrooms 10/7/19 15/7/19 6
Drinks and Snacks
Activity Description of work Start Date End Date Duration
(days)
1 Hiring of the caterer 8/7/19 9/7/19 1
2 Assigning of the cooking area 9/7/19 10/7/19 1
3 Distribution of the drinks and snacks 10/7/19 15/7/19 6
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6 COST BASELINE (5 MARKS)
[The project executive has stated the project plan needs to be funded from existing funds
and wants to understand the cost baseline for project activities you have listed in your
schedule. For the purpose of the assignment use the activities identified in section 5 above.
In addition, it is assumed that the cost you estimate for each activity will include the cost of
human resources, materials and equipment.
Weeks
WB
S id
WP /Activity
name
1 2 3 4 5 6 7 8 9 10
Prepare event
plan
$300
Print invitation
cards
$600
Distribute
invitation cards
$400
Prepare event
hall
$400
0
Install facilities $600
0
Welcome guests
to the event
$00
Develop training
groups
$1100
Assign training
rooms
$1900
Train the
participants
$1300
Develop
exhibition groups
$1300
Assign exhibition
rooms
$1100
Conduct
exhibitions
$1400
Prepare facilities $2700
Develop water
supply
$2300
Open restrooms $0
Hire caterer $2400
Assign cooking
area
$2600
Distribute drinks
and snacks
$0
Total weekly 300 1100 18100
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cost 0
Cumulative cost 300 1200
0
30000
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7 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat Racism Extreme High Banning of
those who
participants
who are
racist.
Raising of awareness related to
the equality of different races
Threat Lack of interest High Medium Hosting of
events which
would be
attractive
Raising of awareness related to
the needs of understanding the
indigenous culture
Opportunity No cultural unity High Medium Providing of
training to the
guests
belonging to
different
culture
together
(Milosevic &
Martinelli,
2016).
Praising all the cultures along
with the providing of introduce
related to cultural unity
8 TOLERENCES
(1 mark) In the table below indicate what tolerance is specified in the project for cost and time only.
Tolerance Specific Tolerance allowed
Tolerance specified for time 1 Week
Tolerance specified for cost $25,000
9 LESSONS
Previous lessons learned Proposed activity to address
(in current project)
Work package which
activity will be added
Lesson
Previously there has been existing
many kinds of problems related to
the attendance of students and
staff at the event organized at the
campus (Kerzner & Kerzner, 2017).
Attendance was also noted to be
low when the students and the
staffs were associated with
perceiving the fact that the entire
event was not related to them or
For the purpose of solving this
type of issue, besides all this the
event is to be organized in such a
way that there exist hosts for
different cultures and not only
indigenous culture. In addition to
this the guests would be having
an option to present their own
cultures in front of others during
exhibition (Heldman, 2018).
Cultural Exhibition
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they were seen to be having a very
little interest in the event theme.
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: Date:
Print Name:
Title:
Organisation: [Consider who would have the authority to
approve the start of this project?]
REFERENCES
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Larson, E. W., & Gray, C. F. (2017). Project management: The managerial process. McGraw-Hill Education.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management. Project
Management Institute.
Heagney, J. (2016). Fundamentals of project management. Amacom.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John Wiley & Sons.
Verzuh, E., 2015. The fast forward MBA in project management. John Wiley & Sons.
Kerzner, H. (2019). Using the project management maturity model: strategic planning for project
management. Wiley.
Milosevic, D. Z., & Martinelli, R. J. (2016). Project management toolbox: tools and techniques for the
practicing project manager. John Wiley & Sons.
Lock, D. (2017). The essentials of project management. Routledge.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and technology.
Routledge.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley & Sons.
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