Transport for London Project Management Plan for Staging Famous Operettas

This report evaluates project objectives, deliverables, methodologies, network diagram, stakeholder analysis, work breakdown structure, risk analysis and quality related aspects of staging famous operettas through an event that has been organized in order to celebrate 40th anniversary of G&S society and unveil the strategic direction of Transport for London.

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Project objectives, deliverables and methodologies....................................................................3
Development of Network Diagram.............................................................................................4
Activity List.................................................................................................................................6
Stakeholder analysis of the project..............................................................................................7
WBS.............................................................................................................................................9
Risk analysis and risk management strategies.............................................................................9
Measures to control the event....................................................................................................15
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

TITLE: “Transport for London project management plan for the staging of one of the famous
operettas of playwright William G. Gilbert and composer Arthur Sullivan”
INTRODUCTION
Project management involves the process where the project manager attempts to lead the work
team so that the goals can be achieved within the given time frame and constraints such as the
time, budget and scope (San Cristóbal and et.al., 2018). The present report is based on staging of
operettas through an event that has been organized in order to celebrate 40th anniversary of G&S
society and unveil the strategic direction of Transport for London. Accordingly, project
objectives, deliverables, methodologies, network diagram, stakeholder analysis, work breakdown
structure, risk analysis and quality related aspects will be evaluated in this report.
MAIN BODY
Project objectives, deliverables and methodologies
The business case: The event has been organized for the celebration of 40th Anniversary of G&S
society where TFL is going to unveil their strategic direction and accordingly, the following
project objectives have been developed:
 The primary objectives for organizing the event is to publicize the strategic direction of
TFL who is aiming to undertook road projects for the creation of greener, safer and
highly attractive streets.
 The event is also aims to celebrate the 40th anniversary of G&S society.
 To get community and societal support in construction of roads in a required manner.
 To accomplish the project within the duration of approximately six weeks and also within
the assigned budget (Stanitsas, Kirytopoulos and Leopoulos, 2021).
Project deliverables
 Project budget report
 Agreement with playwright and composer
 Contract reports (With suppliers, investors and participants)
 Event venue investigation report

 Proposed Strategic direction (with proposed design, completed product and technical
aspects)
 Activity scheduling (WBS and Network diagram)
Project methodology
For the current project, the agile methodology will be adopted towards managing the project
related aspects by breaking the whole project into several phases. This could be done through
constant collaboration with stakeholders at every stage (Picciotto, 2020). It is favored because of
its fast and flexible approach through iteration without any major changes. This model is used
earlier in restaurants while preparing food before opening of the shop.
Development of Network Diagram

Activity List
S. Nos. Task Name Duration Start Finish Predecessors Early Start Early Finish Late Start Late Finish
1 Budget
Approval 1 day Wed
3/23/22
Wed
3/23/22 0 1 0 1
2 Hire Publicity
Director 14 days Thu
3/24/22
Tue
4/12/22 1 1 15 1 15
3 Hire Set
Designer 14 days Thu
3/24/22
Tue
4/12/22 1 1 15 54 68
4 Hire Place
For Auditions 7 days Wed
4/13/22
Thu
4/21/22 2 15 22 15 22
5
Advertising
To Hire Crew
and Cast
7 days Fri
4/22/22
Mon
5/2/22 4 22 29 22 29
6
Hire
Production &
Publicity
Crew
28 days Tue
5/3/22
Thu
6/9/22 5 29 57 40 68
7 Set Designed
and Built 42 days Fri
6/10/22
Mon
8/8/22 3,6 57 99 68 110
8
Train
Production
Crew
12 days Fri
6/10/22
Mon
6/27/22 3,6 57 69 103 115
9 Auditions To
Hire Cast 2 days Tue
5/3/22
Wed
5/4/22 5 29 31 29 31
10 Cast
Rehearsal 84 days Thu
5/5/22
Tue
8/30/22 9 31 115 31 115
11 Hire
Orchestra 7 days Thu
3/24/22
Fri
4/1/22 1 1 8 68 75
12 Music 7 days Mon
4/4/22
Tue
4/12/22 11 8 15 104 111
13
Photograph
Cast And
Crew &
Collect
Biographies
35 days Fri
6/10/22
Thu
7/28/22 6,9,11 57 92 75 110
14 Enter
Information
Into
1 day Fri
7/29/22
Fri
7/29/22
13 92 93 110 111

Computer
15 Printing 5 days Mon
8/1/22
Fri
8/5/22 14 93 98 111 116
16
Develop an
Advertising
Plan
7 days Fri
6/10/22
Mon
6/20/22 6 57 64 88 95
17 Advertising
Media 21 days Tue
6/21/22
Tue
7/19/22 16 64 85 95 116
18 Orchestra
rehearsal 4 days Wed
4/13/22
Mon
4/18/22 12 15 19 111 115
19 Order
Costumes 7 days Thu
5/5/22
Fri
5/13/22 9 31 38 103 110
20
Costume
Parade And
Alterations
5 days Tue
8/9/22
Mon
8/15/22 7,19 99 104 110 115
21 Dress
Rehearsal 1 day Wed
8/31/22
Wed
8/31/22 8,10,18,20 115 116 115 116
22 Performance 10 days Thu
9/1/22
Wed
9/14/22 15,17,21 116 126 116 126
Stakeholder analysis of the project
With the help of stakeholder analysis, the project manager and team members are able to
understand the interests of several stakeholders within the project. Accordingly, with regard to
the current project of staging famous operettas, the stakeholder analysis matrix will be used to
determine the internal, external and group stakeholders on the basis of their respective power and
interest (Müller, Drouin and Sankaran, 2019).
The following is the stakeholder analysis matrix for the current project:
High Keep Satisfied Manage Closely
Power Monitor (Minimum effort) Keep Informed

Low Low Interest High
The stakeholders of the project can be both internal and external which can be explained in the
following section of this report with regards to the current project of music event.
Internal stakeholders: It involves people who are part of the project itself and thus are
responsible for accomplishing the tasks associated with the project. The internal stakeholders of
the current project are team members, project manager, volunteers, TFL and Student Union
Council. They have direct relationship with the project in terms of employment, investment and
management (Tereso and et.al., 2019).
External stakeholders: It involves people or groups existing outside of the project and thus are
required to be kept satisfied and informed regarding the project. This includes performers or
operettas, suppliers, customers and investors of the current project. They are not directly related
to the business or project. They have a financial interest in terms of gaining their desired payoffs.
Different group of stakeholder’s matrix from which the aforesaid stakeholders belongs are as
follows:
Group 1: Stakeholders belonging from this group must be manage closely due to their
superiority in terms of power and interest both. This include team members, project managers,
TFL and Student Union Council for the current project (Chen and et.al., 2019). The former two
are the actual parties who are required to execute the project in the required manner while the
latter two are parties who have provided the finance for the project, therefore they need to be
manage closely.
Group 2: These stakeholders are need to be kept satisfied and they have high power but less
interest in the project. This involves customers and operettas for the current project and if they
will not get satisfied in a required manner then this could lead to project failure or inappropriate
accomplishment of musical event.
Group 3: Stakeholders belonging from this group need to be kept informed all the time
regarding the project progress. They are having least influence over the project but are interest in

affairs related to the project. For the current project volunteers and suppliers are having great
interest but less influence over the project.
Group 4: Stakeholders belonging from this group need to be monitor with less effort due to their
low power and low interest in the project Aanbari and Kwak, 2018 (). For the current project,
stakeholders belonging from this group are attendees, spectators and participants of the music
event organized by TFL and Student Union Council.
WBS
Risk analysis and risk management strategies
Risk Probability Impact Risk rating Risk
mitigation
strategy
Action
Inappropriate
definition of
project
purpose and
3 4 12 Avoid By acquiring
consultancy from
experts to ensure
well defined

need goals within PID
and project
charter.
Incompletely
defined
deliverables
and design of
the project
1 5 5 Avoid By taking input
from subject
matter experts
and defining
scope through
design
workshops.
Unclear
definition of
project
schedule
2 3 6 Accept Through holding
workshops
related to
scheduling, better
understanding
will be developed
among project
team regarding
the impact of
missed tasks.
Unable to
control the
priorities of
project team
members
3 3 9 Avoid Team members
could be brief
about the
significance of
whole project
and each specific
tasks therein.
Delays or
rejection by
operettas
1 5 5 Transfer Including
penalties within
the contracts
Budget 4 1 4 Controlled & By continuously

overrun Monitored monitoring the
expenses of the
project or
providing for
additional
amount for
contingencies.
Errors in
estimating
schedule
3 3 9 Avoid Regular tracking
of schedule in
terms what have
performed and
what is still
needed to
perform against
the schedule.
Poor
executive
support
3 3 9 Avoid Contracting with
steering
committee who
can ensure
required level of
managerial
support
throughout the
project lifecycle.
Vendors or
suppliers
getting out of
their business
1 5 5 Accept Contracting
committee can
find alternative
suppliers to
accomplish
related duties.
Inappropriate 1 3 3 Avoid Making visit to

venue the venue prior to
the event and
judging its
appropriateness
against the event
requirements.
Poor
performance
by music
performers or
operettas
1 5 5 Transfer or
Accept
By reducing the
sum offered for
the performance
or recovering the
loss incurred.
Also, appropriate
analysis &
recommendations
can be evaluated
before finalizing
the performers.
Insufficient
opportunities
for marketing
by TFL
(Unveiling of
strategic
directions)
1 5 5 Avoid Regular meeting
with the
marketing
professionals to
ensure required
level of support
from marketing
team in terms of
framing
strategies.
Inadequate
health and
safety
measurement
3 3 9 Control Development of
safety plans in
consultation with
statutory

s taken during
the event.
agencies and
safety advisory
group.
Accordingly,
event safety
working group
will be formed to
get required
support for health
and safety.
Non –
acceptance of
proposed
design of the
event.
1 4 4 Avoid Having
alternative
solutions for
design and
developing
original design
proposal on the
basis of market
observation
(Kerzner, 2022).
Difficulty in
getting
permission
from
stakeholders
2 3 6 Accept Arrangement of
meeting with
stakeholders on
regular intervals.
Poor event
development
2 2 4 Monitor Monitoring
musical event
plan from time to
time and
ensuring progress
therein,

reasonable
participation of
stakeholders and
efficient
utilization of
musical event
resources.
Poor quality
of musical
instruments
1 3 3 Transfer Whatever the
losses or
inconvenience
that would be
caused as a result
of poor quality of
musical
instruments will
be beared by the
operettas or the
performers.
Conflict with
the Student
Union council
1 3 3 Accept Backup plan for
fund acquisition.
Event not
taking place
1 5 5 Avoid By making
agreement with
all the
stakeholders
through
establishing
terms and
conditions in
advance.
Risk of 1 5 5 Accept The location and

occurring
natural
disasters
timing of the
musical events
will be done by
avoiding the
areas which are
highly prone to
natural disasters.
Measures to control the event
Quality expectation: The customers should rate the event as excellent with reference to the
quality of food offered and timings of the beginning and ending of the event.
Acceptance criteria: The quality of food must fall between medium to good and the number of
attendees should not be greater than 500 individuals (Bond-Barnard, Fletcher and Steyn, 2018).
Quality specification: The crowd must not exceed the limit of the venue, the lighting should be
sufficient and not having harmful effects over the public health and also health and safety
measures such as fire extinguishers to avoid uncertainty.
CONCLUSION
From the above report, it has been concluded that project management should begin with
appropriately framed goals and objectives, deliverables and adoption of best methodology.
Further, risk and stakeholder analysis must be performed along with activity scheduling for the
accomplishment of the project like music events in a desired manner.

REFERENCES
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