UNDERSTANDING FACILITIES MANAGEMENT PROJECTS

UNDERSTANDING
FACILITIES
MANAGEMENT
PROJECTS

TASK 1.................................................................................................................................................3
a. Range of facilities management projects. Explain their unique characteristics that enable them to
be classified as projects rather than as business as usual...................................................................3
b. Role and responsibilities of project manager. Explain the nature of the relationship between the
project manager and the following....................................................................................................3
c. Scoping stage for a facilities management project as well as process for agreeing the project brief
as the basis for detailed planning.......................................................................................................4
TASK 2.................................................................................................................................................5
a. Example of facilities project, explain how would select and develop project team, including size
of team and individual members roles, skills and required availability.............................................5
b. How cross functional project team can benefit successful project delivery...................................5
TASK 3.................................................................................................................................................5
a. Critical Path Analysis could be employed as a technique for programming a facilities project.....5
The methods you could use to scope the project’s deliverables and associated tasks and the linear
relationship between them.................................................................................................................5
b. Produce an example of a “Gantt Chart” to schedule the separate tasks of the facilities project
identified in Task 3a. Demonstrate how your Gantt chart assists project management by the
following:..........................................................................................................................................5
c. Compare and contrast the use of “resource smoothing” and “resource levelling” as techniques to
assist management of the project schedule and the resources plan....................................................5
d. Describe how you would use the project schedule (Task 3b above) to monitor, review and report
progress. Describe your communication plan for this purpose.........................................................5
e. Explain the use of “Earned Value Analysis” (EVA) as a technique to evaluate progress against
schedule and efficient expenditure of the project budget...................................................................6
f. Identify the potential problems that could occur for the project identified in Task 3a above and
specify their effects on the project plan and deliverables. Explain a process for making and
agreeing changes to the project plan..................................................................................................6
g. What is meant by the term “scope creep”? What risk does this present to successful project
delivery?............................................................................................................................................6
TASK 4.................................................................................................................................................6
a. Process for closing the facilities project and how to ensure all aspects are completed satisfactory
for hand-over to client.......................................................................................................................6
b. Evaluate the effectiveness of the project in delivering the required outcomes. Collect and collate
lessons learned for future projects.....................................................................................................6
REFERENCES....................................................................................................................................7

TASK 1
a. Range of facilities management projects. Explain their unique characteristics that enable
them to be classified as projects rather than as business as usual
Management Project work is to achieve the definite goal in the definite time period by
a specific success criteria by working on the some steps like conception and initiation,
definition and planning, launch or execution, performance and control, closing. the main
limitation of the management project is time, budget, scope and quality. The basic challenge
of the management project is to achieve the goals with the given limitations. The objective of
the management project make the project with the client requirement or client objectives (Liu
and Issa, 2016). To get the required objective in the management project the client should be
specified and brief about its objective.
The Facility management job title was found in a small to a large scale organization
from a public entities ( school and hospital) to a private organization. The FM (Facility
Management) is the board control which include many industries and organizations like
manufacture, food technology to e-commerce and beyond. In any business in which the
facility management procedure and techniques applying these techniques and procedure are
highly specialized. There are several range of facility management project explanation of
these are as follows :-
 Estimate the budget by all projects.
 The system is been maintained, upgrade and start any service.
 Get allowance of the space which might be necessary for the future modernisation.
 Any time there regulatory changes arises for that the employs are provided necessary
training schedule and the employs are certified to deal with the situation.
 There are any changes arises in the budget, schedule, or manpower in real time by the
high-ups for that the database is maintained transparent.
 The project schedule in made which include scope and budgetary needs.
 For the development and work progress, advisory is been given to all workers, include
employs and consultants.
Apart from this, there are some unique characteristics which shows that project and business
a usual activity. Explanation of these are as follows :-

 The members of the project team are supposed to be repot to their project manager as
well as its own line of business unit whereas "business as usual" team suppose the
report to Business as Usual manager only (Edirisinghe and et. al., 2017). The project
team is a matrix organization.
 To manage the project the project manager should specialised in the project
management skill and functional knowledge whereas, to managing the business as
usual the operation requires general management skill and functional knowledge.
 The business as usual team face less difficulty than project team in team building,
team trust and team satisfaction and these thing are the main obstacles in achieving
the goals.
 The business as usual operation usually being allocated with more resources whereas
Project usually subject to resources constraints e.g. time, cost, quality, scope etc.
 Business as usual have long term goals whereas project have a short-term specific
goal.
 The business as usual is going with day to day with their operations whereas the
project have a starting and a ending date.
b. Role and responsibilities of project manager. Explain the nature of the relationship
between the project manager and the following
Project manager is the professional within the field of project management as well as
they have responsibilities of planning, procurement as well as execution of project. There are
several role and responsibility of project manager explanation to these are as follows :-
1. Planning – It is an essential as it determines whether a project will get approval or not
and will the project achieve a certain goal. Project plan, scope, efficient procedure,
policies and schedule is also defined during planning. Budget and specified time must
always be kept in mind.
 Organizing – It includes assigning of roles to the team members setting targets with
deadlines (Cavka, Staub-French and Poirier, 2017). Members are also briefed about
certain tools that they can use to fulfill their target.
2. Leading – Project manager must coordinate with other team members, keep regular
check and ensure that they are following the guidelines and meeting the deadlines.
Regular meetings must also be conducted to ensure that the project goes on in a
smooth manner.