This report discusses the management roles, skills, and measures needed for successful events. It explores job opportunities in the events sector and provides recommendations for meeting stakeholder requirements. It also explains how to provide a secure and safe event venue and compares security and safety provisions for specific events.
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Managing Conference and Events
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Contents INTRODUCTION...........................................................................................................................3 Project2...........................................................................................................................................3 Introduction of the report........................................................................................................3 Exploration of management roles & current job opportunities within the events sector.......3 Review Management skillsas well aspersonal attributeswhichare required in eventssectors ................................................................................................................................................4 Critical evaluation of the impact of management skills on creating a successful event and justifying recommendations to meet stakeholder requirements.............................................5 Explanation & specification of appropriate measures needed to provide secure as well as safe event venue and environment for guests and staff.................................................................5 Comparison and contrast of the security and safety provisions for specific events...............6 Conclusion to the report.........................................................................................................6 REFERENCES................................................................................................................................8
INTRODUCTION Event managementrefersto an effective execution of different projects which consist of organising, planning, coordinating as well as implementing whole event in a well defined manner. It is said that there are ample number of events like conference, wedding, birthday parties, sport shows,corporate eventsand many more.Forconductinga successful event, it is necessary to plan and coordinate with team members in an effective mannerPosenato, R., (Jepson and Clarke, 2016). In this report, Sainsbury is chosen as the base company. It is a supermarket chain deals in groceries but now decide to expand their business functions in the event management sector. For this,they need to identify different factors, elements, challenges and dimensions which is required to be considered by higher authorities while doing business expansion.Thepresentproject willgivesdetailinformationaboutvariouscategoriesas well as dimensionsamong event industry. In addition to this, it also analyses conferences and events as per the professional needs. Furthermore, it has also been analysed that there are different sort of management skills which aid in organising a successful event. At last, discussion about the measures needed to manage safe and secure events for the guest are going to be discussed. Project2 Introduction of the report It is the section of this report, where different management roles which are required in event sector are going to be discussed. Along with this,various management skills and personal attributes are there which increases the working quality of staff members which leads towards the attainment of clients requirements. All these sections are going to be discussed in detail manner in the below part. Exploration of management roles & current job opportunities within the events sector It is said that competition in the event sector is intense therefore, individual need to ensure that they must have upgraded skills and knowledge so they can remain at the competition for long. In addition to this, management individuals need to develop their capabilities, skills and competencies so they can grab higher growth rate at the marketplace(Hope, 2020). In reference to the present scenario, some of the key roles which are needed are going to be discussed as
follows: ď‚·Maintainingpositiveconnection withdifferentparties:-Majorrole of an event manager is to produce strongand positive relationshipwith catering, vendors, customers, venue holder and many more. This as a result aid them in completing all the task in an appropriate way and satisfy the requirements of customers. ď‚·Planning&management of eventfunctions:-Anotherinfluential role ofaevent planner is toplan,manage, coordinateas well asmonitor alltheevents in an effective manner.For this,managersneed toindulgethemselves ineffective planning whichasa result guide them for executing all the activities in an effective manner. There are ample number of job opportunities at event industry with the help of which they grow at the competitive marketplace. With the help of innovation and creativity an event manager can effectively grab opportunities available at the marketplace. There are digital events, online shows and many more which can easily increase the efficiency of individuals. Review Management skillsas well aspersonal attributeswhichare required in eventssectors There areample numberofmodificationstaking place within event management sector. All these changes are affected by external environment elements which as a result create firth coming alterations.Thisas a result createsneedfor developing some management and personal skills so they can positively adopt changes. In reference to the present context of Sainsbury, which is going to expand their functions in event management filed needs some sort of management skillsaswell aspersonal attribute aregoing to be discussed as follows: Management skills Flexibility:-It isveryimportant for an event planner to be flexible and can easily mould according to the changing situations and requirements. Withthe help of flexibility skills, they can easily satisfy the requirements and demands of their guest, clients and customers. This is because they are going to organize everything as per their expectations and requirements. People management:-Another most importantskill of an event manager is that they must know how to manage and coordinate all the people according to the requirement of
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situation. Along with this, event manager keep a check on whether every individual will perform their work as per the expectations or not. With the help of effective knowledge each and every task will be executed in an effective manner which as a result reduces conflicts &errors which leadstowards the enhancement of efficiency andproductivity ofstaff. Personal attribute: Effectiveinterpersonal skills:-It is said that eventmanagersneedtoowntheskillof interacting withindividualsinan appropriatemannerwhichas a result create positive impact. With the help of good interpersonal skills, an individual will be able to maintain strong relationship with their clients, parties and guest. Creativeas well asinnovative:-Forimprovingcustomer satisfaction, ithasbeen identified that event manager must bring innovation and creativity so they can fulfil all the requirements in innovative manner. As a result expectations of clients will be fulfilled in effective and efficient way. Critical evaluation of the impact of management skills on creating a successful event and justifying recommendations to meet stakeholder requirements Effective management skills help in creating the event successful as event manager have sufficient skills and attributes which leads towards the attainment of requirements of customers. It has also been identified that effective management skills help in attaining various goals and objectives with the help of fulfilling needs and demands of clients and guest(Emery, 2016). There are both positive and negative influence of management skills which leads towards the successful accomplishments of requirements. Apart from this, there are some recommendations that managers need to upgrade their skills and capabilities on a regular period of time by taking training and development session, attending seminars and conferences related to management skills and personal attributes. Explanation & specification of appropriate measures needed to provide secure as well as safe event venue and environment for guests and staff. Itis said thatmain responsibility ofaeventmanager orplanner is tocreatesafeaswell as secure venue fortheirclients,guests&staff so they feel comfortableandsafe. For this, there are
ample number ofmeasuresneed to be given to the customers while entering in the event. Some basic measures which need to be considered by the Sainsbury management while doing business expansion in the event management field. These measures are going to be discussed as follows: Crosscheck theIDs totheRegistration information:-First and the foremostmeasure which is taken bytheeventmanagerofahotel sector,itthatevery individual who goes to attend the event must go through the verification procedure. Therefore, every person must have visiting card along with all the essential documents needed while entering. Asa result, they will be able to provide safe environment to the clients. Createsecurity checkpoints:-There must be establishment of differentcheckpoints which needed by every visitor to go through it. As a result it will aid in ensuring that every person enter into the venue without any sort if harmful gadgets. Apart from this, it bring security and trust of guest and staff regarding the event management company. Withthe help of above stated points it has been said that event planner of Sainsbury who goesto start its new venture in event sector need to consider all these elements. This will help then in creating customer trust and experience as they feel safe and secure while attending the event. This will influence the future of event sector as they grab attention of large number of clients and guest towards them.Therefore providing security and safety with the help of effective security measures anevent management company can gain competitive advantage at the market place. Comparison and contrast of the security and safety provisions for specific events With the help of above information, it has been identified that both are thesituation where individuals feel protected without any sort of risks. Main aim is to protect others by creating safe and secure environment so that threats andhazardsituation.On the other hand, there are some differences amongsecurityas well assafetywheresecurity is againstdeliberate threatsand in reference tosafetyisfrom unintendedthreats.It has been recommended to the event manager that they must consider all the security and safety measures while conducting an event. This will help them in retaining their clients for a longer period of time by providing them safe and secure environment.
Conclusion to the report. With thehelp of information mention above, it is concluded that there are different types ofmanagement roles which need to be considered by the higher authorities of event management team. Along with this, it has also been identified that management skills and personal attributes which help in attaining organizational goals and objectives in an effective manner. There must be flexibility and management of staff members so that business goals willbeattained. Atlast, there must be some safety and security measures which needs to be considered by the event managers so they provide best and most effective services to their guest and staff.
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