Project Management Plan for Vuis Consulting

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[SAP Business One Project Plan]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

Contents
Glossary.............................................................................................................................................2
Introduction.......................................................................................................................................3
Project scope......................................................................................................................................3
Business case.....................................................................................................................................6
Project Schedule and Approach (Rollout strategy)............................................................................7
Resources.........................................................................................................................................10
Budget.............................................................................................................................................10
Risk.................................................................................................................................................13
Communication...............................................................................................................................14
Summary.........................................................................................................................................14
References.......................................................................................................................................16
Glossary
Term Definition
VUISC Victoria University Information Systems Consulting
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Introduction
VUISC is one of the consulting firms located in the Footscray, Victoria. VUISC is carrying
out the business operations over several years. The enterprise is currently having a large number of
employees which include the help-desk staff, software coders, software tester, technical writers, and
software trainers. The enterprise has appointed a technical staff. The technical staff are specialised in
system installation and professional development. The enterprise also caters project management
services as well as information systems consultancy. They have numerous clients. The clients offer
tasks to VUISC and they prepare project plan based on the project deliverables. VUISC prepare plans
for the clients and help them in conducting the business efficiently. eFashion is one such client of
Australia and they run the business. eFashion wants to setup a SAP Business Online in their premises.
VUISC will offer best solutions so that eFashion set up the system in their premises and improvise the
business.
The project manager of VUISC is working for VUISC nearly 4 years. The project manager is
responsible for preparing a project plan. The project plan will consist of the activities related to
implementation of SAP Business One. The project manager will then assess the skills and the
expertise of the stakeholders and will appoint for the project. He will prepare a list of stakeholders and
resources for the project and will include it in the project resource sheet. The project budget is also
included with the project. The project manager will allocate budget for every project activities. The
stakeholders who will work for the project will have detailed knowledge of the entire project budget.
eFashion can acknowledge what will be the price they will have to pay as a whole for the project. The
paper will elaborate the project plan, the resource sheet in details.
Project scope
VUISC is the consulting firm based in the Footscray, Victoria. VUISC has several staffs who
work for the enterprise. The stakeholders having different job roles work in the company. The
stakeholders are the software coders, software testers, technical writer, and technical trainer. VUISC
also appoint supporting staff to provide assistance to the customers or the clients. The supporting
staffs consist of the help-desk staff and the technical staff. The technical staffs have been appointed
for system installation. VUISC has several clients and eFashion is one of them. eFashion wants to
implement SAP Business One to improvise their business. The Primary objective of project manager
of VUISC is to develop a project plan for the implementation of the SAP software.
The project plan will consist of the following primary objectives, the primary objectives of
the project are project scope, detail analysis of software requirements, software design, software
testing, unit testing, integration testing, training, documentation, pilot, deployment and the post
implementation review. Each primary activity is associated with the quality testing. The quality
testing will assure that the project will be the successful one. The entire SAP software is expected to
complete within the time period of 3 months.
The project deliverables have been elaborated in the project plan.
Task Name
SAP Business One Project Plan
Software Project Scope
Determining SAP Project Scope
Securing SAP Project Sponsorship
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Defining Preliminary Resources
Securing Core Resources of the SAP Project
Checking Quality
Milestone 1: Completion of Project Scope
Analysis of SAP Project Requirements
Carrying Out SAP Project's Need Analysis
Preparing Draft for Preliminary SAP Project Specifications
Preparing Project Preliminary Budget
Detailed Preview of SAP Project Specifications and Budget with team
Feedback Incorporate on SAP Project Specifications
Detailed Development of Delivery Timeline of SAP Project
Obtaining Approvals for Further Proceeding
Quality Checking for the SAP Project Analysis Phase
Milestone 2: Completion of Project Requirements
Design of SAP Project
Detailed Review of SAP Project Specifications
Incorporating Feedback into Functional Specifications
Obtaining Approval to Proceed
Milestone 3: Completion of SAP Project Design
Development of SAP Project
Review of Functional Specifications
Identification of the Design parameters
Appointing Development Staff
Developing Code for the SAP Project
Developer Testing
Quality Checking at the Development Phase
Milestone 4: Completion of SAP Project Development
Testing of the SAP Software
Developing Unit Test Plans Using SAP Specifications
Developing Integration Test Using SAP Specifications
Unit Testing
Detailed Review of Modular Code
Testing Component Modules to SAP Project Specifications
Identification Anomalies to the SAP Project Specifications
Re-Test of Modified Code for SAP Project
Integration Testing
Integrating Test Module for SAP Project
Identification of Anomalies to Specifications
Modification of SAP Project Code
Re-testing SAP Project's Modified Code
Quality Checking of Testing
Milestone 5: Completion of SAP Project Testing
Conducting SAP Project Training
Developing training specifications for eFashion
Developing training specifications for the helpdesk support staff
Developing training materials
Conducting training usability study for SAP Project
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Finalizing Training Materials for SAP Project
Developing training materials for SAP Project
Checking Quality Training
Milestone 6: Completion of SAP Project Training
SAP Project Documentation
Developing Help Specification
Developing Help System
Review Help Specifications
Review Help Documentation
Incorporate Help Documentation Feedback
Developing User Manuals
Reviewing User Documentation
Incorporating user Documentation Feedback
Milestone 7: Completion of SAP Project Documentation
Pilot
Analyzing the Test group
Deployment of SAP Software
Gathering User Feedback
Evaluating Testing Information
Milestone 8: Completion of Pilot
SAP Project Deployment
Analyzing Final Deployment strategy
Developing Deployment Methodology
Securing SAP Deployment Staff
Deploying SAP Software
SAP Project Post Implementation Review
Lessons learned from the Project
Distributing Team Members
Developing Software Maintenance Team
Completion of Post Implementation Review
Milestone 9: Completion of SAP Project Deployment
Post Implementation Review
Preparing Documents for the Lessons Learned
Distribution to team members
Creating a team for maintaining software
Completion of Post Implementation Review
Milestone 10: Completion of Software Development
Project manager along with the management staff will determine the scope of the project,
after that they will define the preliminary resources of the project. At the end the project scope quality
will be checked. In this way the management staff can confirm that the deliverables are ready for the
project and the project will be delivered on time. In SAP Project analyse phase the budget of the
project is prepared, after that the detailed project specifications and the budget are reviewed. Here
also, the management staff analyse whether the project manager measures the quality of the project
and measures whether it will be completed within stipulated budget or not. In the above phases the
management staff measures whether the project is being carried out following the project
methodologies ethically and efficiently.
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In the development phase the quality of the SAP software is checked whether the project is
meeting the quality or not, whether eFashion will find the software suitable for their business or not.
Later on the testing of the software has been reviewed whether the software has met all the
requirements or not. Again, the testing of the software will confirm that the software is meeting the
clients’ requirements and is crossing all the hurdles.
Business case
The SAP software implementation will provide them several benefits out of which only six
benefits will be defined in the project-
i. Competition - The SAP software will offer them the competitive edge, the SAP software
will facilitate eFashion’s business and will make fast and effective. eFashion can be able to evaluate
error-free results.
ii. Collaboration – eFashion has several departments, the SAP will keep them integrated. The
employees can be able to communicate with the customers.
iii. Cost-effective- The SAP software will offer the cost-effective service and eFashion will
not have to pay heavy for installing extra hardware and software resources.
iv. Mobility – The data will be stored in the central database and the data can be accessed
from anywhere and from anywhere and any devices.
v. Productivity – The software will make their business fast, so certainly eFashion can
enhance their market share and productivity.
vi. Customer service – They can serve the customers 24x7 and can assist them in need.
The SAP software has several disadvantages and they are-
i. Training- The eFashion is not equipped with the latest software. They will have to appoint
trainer who will train them to use the software. eFashion will suffer initially however, they will gain
benefits in mere future.
ii. Data breach – There is chance of data breach. The hackers can hack eFashion software
and hack the most appropriate data of the enterprise.
iii. Integration issue- The SAP software may not get integrated with the existing hardware of
eFashion and thus issues may arouse.
iv. Maintenance issue- The SAP software requires regular maintenance. eFashion will have
to spend heavy for regular maintenance of the software.
Project Schedule and Approach (Rollout strategy)
The project contains the list of activities that must be performed. The project will take almost
a year to get completed. The project is expected to start by the 21 May, 2018 and the project will
complete by 10 April, 2019. The project plan contains the project dependencies as well. The
stakeholders can know what task needs to be conduct first, what needs to be conduct and so on.
The project consists of the following major activities that need to be performed. The first
major activity is to understand the scope of the project. The activity will require about 29 days. The
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analysis of the SAP project will require 45 days to complete, the designing of the SAP Project will
require about 26 days. SAP software is expected to develop within 35 days. Testing comprises of two
phases- one is the unit testing phase and the other one is the integration testing phase. The unit testing
phase will require 26 days while the integration testing will take 27 days to complete. Training will be
provided to eFashion employees so that they can access the Sap software with ease.
Task Name Duration Start Finish Predecessors
SAP Business One Project Plan 360
days Mon 5/21/18 Fri 10/4/19
Software Project Scope 29 days Mon 5/21/18 Thu 6/28/18
Determining SAP Project Scope 5 days Mon 5/21/18 Fri 5/25/18
Securing SAP Project Sponsorship 6 days Mon 5/28/18 Mon 6/4/18 2
Defining Preliminary Resources 7 days Tue 6/5/18 Wed 6/13/18 3
Securing Core Resources of the SAP
Project 6 days Thu 6/14/18 Thu 6/21/18 4
Checking Quality 5 days Fri 6/22/18 Thu 6/28/18 5
Milestone 1: Completion of Project
Scope 0 days Thu 6/28/18 Thu 6/28/18 6
Analysis of SAP Project Requirements 45 days Fri 6/29/18 Thu 8/30/18
Carrying Out SAP Project's Need
Analysis 5 days Fri 6/29/18 Thu 7/5/18 6
Preparing Draft for Preliminary SAP
Project Specifications 6 days Fri 7/6/18 Fri 7/13/18 9
Preparing Project Preliminary Budget 6 days Mon 7/16/18 Mon 7/23/18 10
Detailed Preview of SAP Project
Specifications and Budget with team 7 days Tue 7/24/18 Wed 8/1/18 11
Feedback Incorporate on SAP Project
Specifications 5 days Thu 8/2/18 Wed 8/8/18 12
Detailed Development of Delivery
Timeline of SAP Project 4 days Thu 8/9/18 Tue 8/14/18 13
Obtaining Approvals for Further
Proceeding 6 days Wed 8/15/18 Wed 8/22/18 14
Quality Checking for the SAP Project
Analysis Phase 6 days Thu 8/23/18 Thu 8/30/18 15
Milestone 2: Completion of Project
Requirements 0 days Thu 8/30/18 Thu 8/30/18 16
Design of SAP Project 26 days Fri 8/31/18 Fri 10/5/18
Detailed Review of SAP Project
Specifications 5 days Fri 8/31/18 Thu 9/6/18 16
Incorporating Feedback into Functional
Specifications 8 days Fri 9/7/18 Tue 9/18/18 19
Obtaining Approval to Proceed 6 days Wed 9/19/18 Wed 9/26/18 20
Milestone 3: Completion of SAP Project
Design 7 days Thu 9/27/18 Fri 10/5/18 21
Development of SAP Project 35 days Thu 9/27/18 Wed 11/14/18
Review of Functional Specifications 6 days Thu 9/27/18 Thu 10/4/18 21
Identification of the Design parameters 8 days Fri 10/5/18 Tue 10/16/18 24
Appointing Development Staff 4 days Wed 10/17/18 Mon 10/22/18 25
Developing Code for the SAP Project 5 days Tue 10/23/18 Mon 10/29/18 26
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Developer Testing 6 days Tue 10/30/18 Tue 11/6/18 27
Quality Checking at the Development
Phase 6 days Wed 11/7/18 Wed 11/14/18 28
Milestone 4: Completion of SAP Project
Development 0 days Wed 11/14/18 Wed 11/14/18 29
Testing of the SAP Software 73 days Thu 11/15/18 Mon 2/25/19
Developing Unit Test Plans Using SAP
Specifications 6 days Thu 11/15/18 Thu 11/22/18 29
Developing Integration Test Using SAP
Specifications 6 days Fri 11/23/18 Fri 11/30/18 32
Unit Testing 26 days Mon 12/3/18 Mon 1/7/19
Detailed Review of Modular Code 7 days Mon 12/3/18 Tue 12/11/18 33
Testing Component Modules to SAP
Project Specifications 6 days Wed 12/12/18 Wed 12/19/18 35
Identification Anomalies to the SAP
Project Specifications 8 days Thu 12/20/18 Mon 12/31/18 36
Re-Test of Modified Code for SAP
Project 5 days Tue 1/1/19 Mon 1/7/19 37
Integration Testing 27 days Tue 1/8/19 Wed 2/13/19
Integrating Test Module for SAP
Project 6 days Tue 1/8/19 Tue 1/15/19 38
Identification of Anomalies to
Specifications 7 days Wed 1/16/19 Thu 1/24/19 40
Modification of SAP Project Code 7 days Fri 1/25/19 Mon 2/4/19 41
Re-testing SAP Project's Modified
Code 7 days Tue 2/5/19 Wed 2/13/19 42
Quality Checking of Testing 8 days Thu 2/14/19 Mon 2/25/19 43
Milestone 5: Completion of SAP Project
Testing 0 days Mon 2/25/19 Mon 2/25/19 44
Conducting SAP Project Training 50 days Tue 2/26/19 Mon 5/6/19
Developing training specifications for
eFashion 8 days Tue 2/26/19 Thu 3/7/19 44
Developing training specifications for
the helpdesk support staff 7 days Fri 3/8/19 Mon 3/18/19 47
Developing training materials 8 days Tue 3/19/19 Thu 3/28/19 48
Conducting training usability study for
SAP Project 7 days Fri 3/29/19 Mon 4/8/19 49
Finalizing Training Materials for SAP
Project 7 days Tue 4/9/19 Wed 4/17/19 50
Developing training materials for SAP
Project 6 days Thu 4/18/19 Thu 4/25/19 51
Checking Quality Training 7 days Fri 4/26/19 Mon 5/6/19 52
Milestone 6: Completion of SAP Project
Training 0 days Mon 5/6/19 Mon 5/6/19 53
SAP Project Documentation 24 days Tue 5/7/19 Fri 6/7/19
Developing Help Specification 3 days Tue 5/7/19 Thu 5/9/19 53
Developing Help System 2 days Fri 5/10/19 Mon 5/13/19 56
Review Help Specifications 3 days Tue 5/14/19 Thu 5/16/19 57
Review Help Documentation 3 days Fri 5/17/19 Tue 5/21/19 58
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Incorporate Help Documentation
Feedback 3 days Wed 5/22/19 Fri 5/24/19 59
Developing User Manuals 2 days Mon 5/27/19 Tue 5/28/19 60
Reviewing User Documentation 4 days Wed 5/29/19 Mon 6/3/19 61
Incorporating user Documentation
Feedback 4 days Tue 6/4/19 Fri 6/7/19 62
Milestone 7: Completion of SAP Project
Documentation 0 days Fri 6/7/19 Fri 6/7/19 63
Pilot 24 days Mon 6/10/19 Thu 7/11/19
Analyzing the Test group 5 days Mon 6/10/19 Fri 6/14/19 63
Deployment of SAP Software 5 days Mon 6/17/19 Fri 6/21/19 66
Gathering User Feedback 8 days Mon 6/24/19 Wed 7/3/19 67
Evaluating Testing Information 6 days Thu 7/4/19 Thu 7/11/19 68
Milestone 8: Completion of Pilot 0 days Thu 7/11/19 Thu 7/11/19 69
SAP Project Deployment 43 days Fri 7/12/19 Tue 9/10/19
Analyzing Final Deployment strategy 4 days Fri 7/12/19 Wed 7/17/19 69
Developing Deployment Methodology 4 days Thu 7/18/19 Tue 7/23/19 72
Securing SAP Deployment Staff 5 days Wed 7/24/19 Tue 7/30/19 73
Deploying SAP Software 4 days Wed 7/31/19 Mon 8/5/19 74
SAP Project Post Implementation
Review 5 days Tue 8/6/19 Mon 8/12/19 75
Lessons learned from the Project 5 days Tue 8/13/19 Mon 8/19/19 76
Distributing Team Members 5 days Tue 8/20/19 Mon 8/26/19 77
Developing Software Maintenance
Team 6 days Tue 8/27/19 Tue 9/3/19 78
Completion of Post Implementation
Review 5 days Wed 9/4/19 Tue 9/10/19 79
Milestone 9: Completion of SAP Project
Deployment 0 days Tue 9/10/19 Tue 9/10/19 80
Post Implementation Review 23 days Wed 9/4/19 Fri 10/4/19
Preparing Documents for the Lessons
Learned 6 days Wed 9/4/19 Wed 9/11/19 79
Distribution to team members 6 days Thu 9/12/19 Thu 9/19/19 83
Creating a team for maintaining
software 5 days Fri 9/20/19 Thu 9/26/19 84
Completion of Post Implementation
Review 6 days Fri 9/27/19 Fri 10/4/19 85
Milestone 10: Completion of Software
Development 0 days Fri 10/4/19 Fri 10/4/19 86
Resources
Project manager will prepare the project plan and the stakeholders of the project will work in
accordance to the project plan. VUISC management staff, business analyst, VUISC coder, VUISC
trainer, VUISC technical communicators and VUISC Tester have been appointed by the project
manager for the project.
Resource Name Type Max. Units Std. Rate
VUISC Management Staff Work 100% $35.00/hr
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Project Manager Work 100% $40.00/hr
Business Analyst Work 100% $35.00/hr
VUISC Coder Work 100% $30.00/hr
VUISC Trainer Work 100% $25.00/hr
Team of Deployment Work 100% $30.00/hr
VUISC Technical Communicators Work 100% $25.00/hr
VUISC Tester Work 100% $30.00/hr
Budget
The project manager will prepare the project plan for the project. VUISC business analyst will
conduct the market analysis and will help the product manager to build the project plan. The SAP
project scope will cost around $8,840, the analysis of the SAP Project Requirements will cost around
$14,760. The design of SAP project will cost around $7,240, the development of SAP project will
cost $8,840. The testing of the project will cost $17,520. eFashion will require about $10,000. SAP
Project Documentation will require about $4,800, Pilot will take $6,160. SAP Project deployment will
take $10,320. The post implementation review of the software will require $7,360.
Task Name Resource Names Cost
SAP Business One Project Plan $95,400.00
Software Project Scope $8,840.00
Determining SAP Project Scope VUISC Management Staff $1,400.00
Securing SAP Project Sponsorship VUISC Management Staff $1,680.00
Defining Preliminary Resources Project Manager $2,240.00
Securing Core Resources of the SAP Project Project Manager $1,920.00
Checking Quality Project Manager $1,600.00
Milestone 1: Completion of Project Scope $0.00
Analysis of SAP Project Requirements $14,760.00
Carrying Out SAP Project's Need Analysis VUISC Management Staff $1,400.00
Preparing Draft for Preliminary SAP Project
Specifications VUISC Management Staff $1,680.00
Preparing Project Preliminary Budget Project Manager,VUISC
Management Staff $3,600.00
Detailed Preview of SAP Project Specifications and
Budget with team VUISC Management Staff $1,960.00
Feedback Incorporate on SAP Project Specifications VUISC Management Staff $1,400.00
Detailed Development of Delivery Timeline of SAP
Project VUISC Management Staff $1,120.00
Obtaining Approvals for Further Proceeding Project Manager $1,920.00
Quality Checking for the SAP Project Analysis Phase VUISC Management Staff $1,680.00
Milestone 2: Completion of Project Requirements $0.00
Design of SAP Project $7,240.00
Detailed Review of SAP Project Specifications Business Analyst $1,400.00
Incorporating Feedback into Functional Specifications Business Analyst $2,240.00
Obtaining Approval to Proceed Project Manager,VUISC
Management Staff $3,600.00
Milestone 3: Completion of SAP Project Design $0.00
Development of SAP Project $8,400.00
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Review of Functional Specifications VUISC Coder $1,440.00
Identification of the Design parameters VUISC Coder $1,920.00
Appointing Development Staff VUISC Coder $960.00
Developing Code for the SAP Project VUISC Coder $1,200.00
Developer Testing VUISC Coder $1,440.00
Quality Checking at the Development Phase VUISC Coder $1,440.00
Milestone 4: Completion of SAP Project Development $0.00
Testing of the SAP Software $17,520.00
Developing Unit Test Plans Using SAP Specifications VUISC Tester $1,440.00
Developing Integration Test Using SAP Specifications VUISC Tester $1,440.00
Unit Testing $6,240.00
Detailed Review of Modular Code VUISC Tester $1,680.00
Testing Component Modules to SAP Project
Specifications VUISC Tester $1,440.00
Identification Anomalies to the SAP Project
Specifications VUISC Tester $1,920.00
Re-Test of Modified Code for SAP Project VUISC Tester $1,200.00
Integration Testing $6,480.00
Integrating Test Module for SAP Project VUISC Tester $1,440.00
Identification of Anomalies to Specifications VUISC Tester $1,680.00
Modification of SAP Project Code VUISC Tester $1,680.00
Re-testing SAP Project's Modified Code VUISC Tester $1,680.00
Quality Checking of Testing VUISC Tester $1,920.00
Milestone 5: Completion of SAP Project Testing $0.00
Conducting SAP Project Training $10,000.00
Developing training specifications for eFashion VUISC Trainer $1,600.00
Developing training specifications for the helpdesk
support staff VUISC Trainer $1,400.00
Developing training materials VUISC Trainer $1,600.00
Conducting training usability study for SAP Project VUISC Trainer $1,400.00
Finalizing Training Materials for SAP Project VUISC Trainer $1,400.00
Developing training materials for SAP Project VUISC Trainer $1,200.00
Checking Quality Training VUISC Trainer $1,400.00
Milestone 6: Completion of SAP Project Training $0.00
SAP Project Documentation $4,800.00
Developing Help Specification VUISC Technical
Communicators $600.00
Developing Help System VUISC Technical
Communicators $400.00
Review Help Specifications VUISC Technical
Communicators $600.00
Review Help Documentation VUISC Technical
Communicators $600.00
Incorporate Help Documentation Feedback VUISC Technical
Communicators $600.00
Developing User Manuals VUISC Technical
Communicators $400.00
Reviewing User Documentation VUISC Technical $800.00
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Communicators
Incorporating user Documentation Feedback VUISC Technical
Communicators $800.00
Milestone 7: Completion of SAP Project
Documentation $0.00
Pilot $6,160.00
Analyzing the Test group Project Manager $1,600.00
Deployment of SAP Software Team of Deployment $1,200.00
Gathering User Feedback Team of Deployment $1,920.00
Evaluating Testing Information Team of Deployment $1,440.00
Milestone 8: Completion of Pilot $0.00
SAP Project Deployment $10,320.00
Analyzing Final Deployment strategy Team of Deployment $960.00
Developing Deployment Methodology Team of Deployment $960.00
Securing SAP Deployment Staff Team of Deployment $1,200.00
Deploying SAP Software Team of Deployment $960.00
SAP Project Post Implementation Review Team of Deployment $1,200.00
Lessons learned from the Project Team of Deployment $1,200.00
Distributing Team Members Team of Deployment $1,200.00
Developing Software Maintenance Team Team of Deployment $1,440.00
Completion of Post Implementation Review Team of Deployment $1,200.00
Milestone 9: Completion of SAP Project Deployment Team of Deployment $0.00
Post Implementation Review $7,360.00
Preparing Documents for the Lessons Learned Project Manager $1,920.00
Distribution to team members Project Manager $1,920.00
Creating a team for maintaining software Project Manager $1,600.00
Completion of Post Implementation Review Project Manager $1,920.00
Milestone 10: Completion of Software Development $0.00
Risk
SAP Business One Development comprises of the following risks that must be addressed. The
following risk register will help them to understand in details about the risks that can occur.
The SAP Project can struggle or can fail due to the following reasons-
i. Lack of top management commitment to the project: The project manager and the
stakeholders of VUISC are responsible to complete the project. Their casualties can lead to project
failure. They must be careful all the time.
ii. Misunderstanding of the requirements: The project manager may fail to understand the
requirement of eFashion and thus can prepare software which is not useful for eFashion.
iii. Not managing the change properly: The project will be changed multiple time s during
the course of development. The client, eFashion will change the deliverables of the project as well.
Therefore, all the changes should be documented and must be reviewed from time to time, it will
ensure the success of the project.
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iv. Lack of effective project management skill: The project manager is responsible to
appoint the best person for the project. If the stakeholders are not skilled enough or if there is lack of
resources for the project then it may happen that the project will fail. The project manager will have to
allocate the resources and the stakeholders for the project.
v. Failure to manage eFashion expectations: eFashion with the aid of SAP software will
conduct the business online. It is the duty of Coder to design the software according to the demands of
eFashion, if the software has flaws and issues then the entire project will fail and VUISC reputation
will suffer. eFashion must be clear about the requirements of the project and the project manager of
VUISC must develop the software following the requirements strictly.
vi. Real-time performance shortfalls: The project is bound to be completed within
stipulated deadline and must be completed within stipulated budget.
vii. Gold Plating: VUISC coders can invest a lot of time in gold plating the software. The
software, however the coders must focus on usability and functionality of the software so that
eFashion can get the maximum advantage.
viii. Security encryption: If the software is not encrypted properly, due to lack of security
features there is a risk of losing the financial data and confidential data.
Communication
Information Receiver Timing of
Communication
Communication
Method
Sender
Documentation
(Draft)
Business Analyst
and Project
Manager
As needed Via email VUISC
Management Staff
Documentation
(Approval)
VUISC
Management Staff
and Project Team
As needed Via email Business Analyst,
Project Manager
Time, Hours and
Detailed Usage
Business Analyst On weekly basis Via email Project Manager
Preparing Project
Status Report
Business Analyst On monthly basis Via email Business Analyst
Team Status
Changes
Project Manager On monthly basis Meeting, Phone
Calls
Project Manager
Budget Approval Business Analyst As needed Via email Business Analyst
Work Requests
(Internal)
Business Analyst As needed Via email VUISC
Management Staff
Work Requests
(External)
Business Analyst As needed Via email, fax Project Manager
Request for VUISC As needed Via email Project Manager,
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Review Management Staff VUISC
Management Staff
Summary
VUISC is one of the famous consulting firms based in Victoria. They have a team which
provides business solutions to the enterprises. Their team comprises of software tester, technical
writers, software trainers, help-desk staff, and software coders. The technical staffs provide assistance
for system installation and professional development for the clients. eFashion is one of the client of
VUISC. Project manager has been appointed to design SAP software for eFashion so that they can
enhance their business.
The project manager develops the project plan. It will consist of the following key activities-
software project scope, analysis of the software requirements, design of SAP project, and
development of SAP project, testing of SAP project, conducting training and lastly preparing
documentation. The project also contains the post implementation review and the deployment. The
project will take around one year to complete and the budget required for the project accounts to
$95,400. The resources allocated for the project are VUISC Management Staff, Project Manager,
Business Analyst, Team of Deployment, VUIS Tester, VUISC technical communicators, VUISC
Coder.
The paper defines the project risks. VUISC through effective communication can mitigate
those risks and can accomplish tasks successfully.
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References
Amjad, S.A. and Khan, S.A., 2015, September. A framework for enhancing readability and
opportunistic reuse of enterprise software. In Software Engineering and Service Science (ICSESS),
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