Project Plan for Yes Chemist Pty Ltd

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
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[INSERT DATE HERE]
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CONTENTS
[Insert table of contents here: use references>table of contents]
Glossary
Term Definition
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Introduction
This report depicts the role of project management prcatices and importance of project
development phases for successful implementation of project. Yes Chemist Pty Ltd is
currently facing major challenges with their functional and operational activities. The
company has appointed Victoria University Information Systems Consulting (VUISC) to
develop SAP system for managing their business processes. SAP will be able to manage all
their business processes in terms of accounting, human resources and purchase as well. In
other words, the SAP will give an integrated service to the company. The project is about
implementation of the SAP S/4HANA system in Yes Chemist. The SAP version that the
company will implement is S/4HANA. Yes Chemist is an independent pharmacy which
believes in common and shared business philosophy.
The company offers beauty and health needs and pharmaceutical operation to their
consumers. The project plan is comprises of six milestones and different activities. After
analysing the details of project requirements and consumers demand it has been determined
that the project needs to be successfully accomplished within the budget if $150,000 with a
fixed cost of $15,000 for modification.
Project scope
The Yes Chemist Pty Ltd is facing major operational challenges in their business processes.
In order to resolve theses operational issues the Yes Chemist has consulted with the VISCU
about the implementation of SAP S/4HANA system in their company. The aim of the
company is to implement the SAP system in their company to manage financial transaction,
product life cycle and also supply chain activities as well. The major deliverable of the project
is to implement SAP S/4HANA system to successfully integrate all the business processes.
The details objectives of this project are as follows:
 To implement SAP ERP system to integrate all the business processes successfully
 To design and develop a much comprehensive project plan to establish a better
relationship between clients and the service providers
 To identify and resolve all the challenges that the company was throughout facing
In addition to this, the required quality standards are also considered those will be accepted
by the clients in the below table:
Multiple specification functionalities in SAP
S/4HANA quality management module
Requirements identification, gathering and
analysis
The system will successfully inspect all business
operations
Procured and produced material are meeting
specific requirements
The quality assurance manager should make
sure that, all the business properties are following
successfully with the help of the SAP S/4HANA
system
The mentioned criteria are needed to be followed
during the Project execution and implementation
phase
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The successful deliverables considered for this project are as follows:
 Design and development of an innovative solution for the company
 Development of project scope statement in terms of a statement of work (SOW)
 To replace the current inventory, HR, finance and other accounting approaches of Yes
Chemist Pvt Ltd
 To implement a detail design structure and make sure that the head office server room
is successfully expanding
 To estimate the project budget and time required for successful implementation of the
SAP S/4HANA system in Yes chemist
 To design an accurate virtual server for the system
Business case
The Yes Chemist Pty Ltd is these days suffering from severe operational and functional
errors. The other issues they are facing with the data management. In order to manage
those large set of data the company is suggested to adopt an Information System (IS) to
improve the business efficiency. With the help of the SAP the company would be able to
avail different benefits. The three expected benefits from the system are as follows:
Benefits Current status Process of measures
Collaboration and scalability Obtained Use of Gantt chart
Competition and efficiency Obtained Tracking the Gantt
Information integrity Obtained Resources and Gantt tracking
Expected dis-benefits Outcomes
The SAP ERP system is much expensive than
the others
It will cause overrunning budget
The application of the system is much complex Reduce the overall rate of company productivity
It may cause intra tem conflict Negatively affect the business
It will take longer time for implementation Resulting over allocation of budget
SAP rolls out new version in every 6 months The current version will become an obsolete one
Requires highly trained staffs It will require additional training cost
Project Schedule and Approach (Rollout strategy)
WBS Task Name Duration Start Finish
0 Schedule for SAP implementation in Yes Chemist 141
days
Tue
7/25/17 Tue 2/6/18
1 Infrastructure and equipment identification
phase 18 days Tue
7/25/17
Thu
8/17/17
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