Project Plan for Yes Chemist Pty Ltd

This report depicts the role of project management practices and importance of project development phases for successful implementation of project. The project plan is comprises of six milestones and different activities.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
[Insert table of contents here: use references>table of contents]
Glossary
Term Definition
VUIS Consulting Project Plan Page 2
[Insert Author name here]

Introduction
This report depicts the role of project management prcatices and importance of project
development phases for successful implementation of project. Yes Chemist Pty Ltd is
currently facing major challenges with their functional and operational activities. The
company has appointed Victoria University Information Systems Consulting (VUISC) to
develop SAP system for managing their business processes. SAP will be able to manage all
their business processes in terms of accounting, human resources and purchase as well. In
other words, the SAP will give an integrated service to the company. The project is about
implementation of the SAP S/4HANA system in Yes Chemist. The SAP version that the
company will implement is S/4HANA. Yes Chemist is an independent pharmacy which
believes in common and shared business philosophy.
The company offers beauty and health needs and pharmaceutical operation to their
consumers. The project plan is comprises of six milestones and different activities. After
analysing the details of project requirements and consumers demand it has been determined
that the project needs to be successfully accomplished within the budget if $150,000 with a
fixed cost of $15,000 for modification.
Project scope
The Yes Chemist Pty Ltd is facing major operational challenges in their business processes.
In order to resolve theses operational issues the Yes Chemist has consulted with the VISCU
about the implementation of SAP S/4HANA system in their company. The aim of the
company is to implement the SAP system in their company to manage financial transaction,
product life cycle and also supply chain activities as well. The major deliverable of the project
is to implement SAP S/4HANA system to successfully integrate all the business processes.
The details objectives of this project are as follows:
 To implement SAP ERP system to integrate all the business processes successfully
 To design and develop a much comprehensive project plan to establish a better
relationship between clients and the service providers
 To identify and resolve all the challenges that the company was throughout facing
In addition to this, the required quality standards are also considered those will be accepted
by the clients in the below table:
Multiple specification functionalities in SAP
S/4HANA quality management module
Requirements identification, gathering and
analysis
The system will successfully inspect all business
operations
Procured and produced material are meeting
specific requirements
The quality assurance manager should make
sure that, all the business properties are following
successfully with the help of the SAP S/4HANA
system
The mentioned criteria are needed to be followed
during the Project execution and implementation
phase
VUIS Consulting Project Plan Page 3
[Insert Author name here]

The successful deliverables considered for this project are as follows:
 Design and development of an innovative solution for the company
 Development of project scope statement in terms of a statement of work (SOW)
 To replace the current inventory, HR, finance and other accounting approaches of Yes
Chemist Pvt Ltd
 To implement a detail design structure and make sure that the head office server room
is successfully expanding
 To estimate the project budget and time required for successful implementation of the
SAP S/4HANA system in Yes chemist
 To design an accurate virtual server for the system
Business case
The Yes Chemist Pty Ltd is these days suffering from severe operational and functional
errors. The other issues they are facing with the data management. In order to manage
those large set of data the company is suggested to adopt an Information System (IS) to
improve the business efficiency. With the help of the SAP the company would be able to
avail different benefits. The three expected benefits from the system are as follows:
Benefits Current status Process of measures
Collaboration and scalability Obtained Use of Gantt chart
Competition and efficiency Obtained Tracking the Gantt
Information integrity Obtained Resources and Gantt tracking
Expected dis-benefits Outcomes
The SAP ERP system is much expensive than
the others
It will cause overrunning budget
The application of the system is much complex Reduce the overall rate of company productivity
It may cause intra tem conflict Negatively affect the business
It will take longer time for implementation Resulting over allocation of budget
SAP rolls out new version in every 6 months The current version will become an obsolete one
Requires highly trained staffs It will require additional training cost
Project Schedule and Approach (Rollout strategy)
WBS Task Name Duration Start Finish
0 Schedule for SAP implementation in Yes Chemist 141
days
Tue
7/25/17 Tue 2/6/18
1 Infrastructure and equipment identification
phase 18 days Tue
7/25/17
Thu
8/17/17
VUIS Consulting Project Plan Page 4
[Insert Author name here]

1.1 Developing project scope 1 day Tue
7/25/17
Tue
7/25/17
1.2 Design of project objectives and scope 1 day Wed
7/26/17
Wed
7/26/17
1.3 Identification of potential risks associated to the
current operation of the company 1 day Thu
7/27/17
Thu
7/27/17
1.4 Designing technical and non technical solution 3 days Fri 7/28/17 Tue 8/1/17
1.5 Analysis of the current operation and
functional activities of the company 12 days Wed 8/2/17 Thu
8/17/17
1.5.1 Resource identification 3 days Wed 8/2/17 Fri 8/4/17
1.5.2 Requirement gathering 3 days Mon 8/7/17 Wed 8/9/17
1.5.3 Requirements analysis 4 days Thu
8/10/17
Tue
8/15/17
1.5.4 overall modification 2 days Wed
8/16/17
Thu
8/17/17
1.6 Milestone1: Submission of statement of Work
(SOW) 0 days Thu
8/17/17
Thu
8/17/17
2 Project planning phase 61 days Fri 8/18/17 Fri
11/10/17
2.1 Outline design of the project outline 3 days Fri 8/18/17 Tue
8/22/17
2.2 Design and development of business blueprint 5 days Wed
8/23/17
Tue
8/29/17
2.3 Realization 18 days Wed
8/30/17 Fri 9/22/17
2.3.1 Implementation of organizational change
management 4 days Wed
8/30/17 Mon 9/4/17
2.3.2 Developing system developing environment 3 days Tue 9/5/17 Thu 9/7/17
2.3.3 Checking the project details 2 days Fri 9/8/17 Mon
9/11/17
2.3.4 Business process analysis 2 days Tue
9/12/17
Wed
9/13/17
2.3.5 Business process definition 5 days Thu
9/14/17
Wed
9/20/17
2.3.6 Design of the final preparation 2 days Thu
9/21/17 Fri 9/22/17
2.4 Go live 12 days Mon
9/25/17
Tue
10/10/17
2.4.1 Post production support 2 days Mon
9/25/17
Tue
9/26/17
2.4.2 Team allocation 3 days Wed
9/27/17 Fri 9/29/17
2.4.3 Functional requirements identification 3 days Mon
10/2/17
Wed
10/4/17
2.4.4 Non functional requirements identification 3 days Thu
10/5/17
Mon
10/9/17
2.4.5 Final project preparation 1 day Tue
10/10/17
Tue
10/10/17
2.5 Arranging training for the project associates 3 days Wed
10/11/17
Fri
10/13/17
VUIS Consulting Project Plan Page 5
[Insert Author name here]

2.5.1 Baseline configuration 1 day Wed
10/11/17
Wed
10/11/17
2.5.2 Baseline confirmation 2 days Thu
10/12/17
Fri
10/13/17
2.6 Access of the SAP best practices 2 days Mon
10/16/17
Tue
10/17/17
2.7 Utilization of project scope items 1 day Wed
10/18/17
Wed
10/18/17
2.8 Activation of the SAP practices 5 days Thu
10/19/17
Wed
10/25/17
2.9 Estimating project budget for the
implementation of (SAP S/4HANA) 12 days Thu
10/26/17
Fri
11/10/17
2.9.1 Module hiring: finance, HR and procurement
analytics 1 day Thu
10/26/17
Thu
10/26/17
2.9.2 Implementation of the SAP solution 2 days Fri
10/27/17
Mon
10/30/17
2.9.3 Estimating overall budget for the project 3 days Tue
10/31/17
Thu
11/2/17
2.9.4 Purchase of software products 2 days Fri 11/3/17 Mon
11/6/17
2.9.5 Purchase of hardware products (seller:
Frontline) 2 days Tue
11/7/17
Wed
11/8/17
2.9.6 Purchasing other required components and
elements 2 days Thu
11/9/17
Fri
11/10/17
2.10 Milestone2: Completion of project planning phase 0 days Fri
11/10/17
Fri
11/10/17
3 Design and development phase 17 days Mon
11/13/17
Tue
12/5/17
3.1 Data conversion phase 5 days Mon
11/13/17
Fri
11/17/17
3.2 Design of virtual server (6) 2 days Mon
11/20/17
Tue
11/21/17
3.3 Understanding the data structure (legacy) 3 days Wed
11/22/17
Fri
11/24/17
3.4 Data validation 2 days Mon
11/27/17
Tue
11/28/17
3.5 Developing automated script for loading data in
the B1 instance 2 days Wed
11/29/17
Thu
11/30/17
3.6 Setting up data exterior scripts 3 days Fri 12/1/17 Tue
12/5/17
4 Testing the real time instance 2 days Wed
12/6/17
Thu
12/7/17
5 Defect rectification 3 days Fri 12/8/17 Tue
12/12/17
6 Post data migration analysis 5 days Wed
12/13/17
Tue
12/19/17
7 Milestone 3: Completion of project planning phase 0 days Tue
12/19/17
Tue
12/19/17
8 Data integration and testing 12 days Wed
12/20/17 Thu 1/4/18
8.1 Integration with new e gate features 2 days Wed Thu
VUIS Consulting Project Plan Page 6
[Insert Author name here]

12/20/17 12/21/17
8.2 End to end testing 2 days Fri
12/22/17
Mon
12/25/17
8.3 Integrated testing 5 days Tue
12/26/17 Mon 1/1/18
8.4 User acceptance testing 3 days Tue 1/2/18 Thu 1/4/18
8.5 Milestone 4: develop and submission of the
business activity statement 0 days Thu 1/4/18 Thu 1/4/18
9 Documentation and training 23 days Fri 1/5/18 Tue 2/6/18
9.1 Developing customized training program 5 days Fri 1/5/18 Thu
1/11/18
9.2 Selection of staffs and clients for the training
program 3 days Fri 1/12/18 Tue
1/16/18
9.3 Acceptance testing and sign offs 5 days Wed
1/17/18
Tue
1/23/18
9.4 Completion of software and hardware installation 2 days Wed
1/24/18
Thu
1/25/18
9.5 Successful data conversion 4 days Fri 1/26/18 Wed
1/31/18
9.6 Completion of user acceptance testing 2 days Thu 2/1/18 Fri 2/2/18
9.7 Stakeholders signoff 2 days Mon 2/5/18 Tue 2/6/18
9.8 Milestone 5: Completion of project closure 0 days Tue 2/6/18 Tue 2/6/18
Resources
Resource Name Type Std. Rate
Project manager Work $195.00/hr
Technical officer Work $85.00/hr
business analyst Work $130.00/hr
programmer1 Work $85.00/hr
programmer 2 Work $85.00/hr
database programmer Work $90.00/hr
administration Officer Work $50.00/hr
Technical writer Work $95.00/hr
system integrator Work $105.00/hr
Hardware cost Material $3,000.00
software cost Material $2,920.00
Hardware installation Material $5,000.00
Trainer Work $115.00/hr
data entry officer Work $160.00/hr
Tester Work $150.00/hr
modification cost Work $1,500.00/hr
Budget
WBS Task Name Resource Names Cost
0 Schedule for SAP implementation in Yes
Chemist $150,000.00
VUIS Consulting Project Plan Page 7
[Insert Author name here]

1 Infrastructure and equipment
identification phase $41,080.00
1.1 Developing project scope Project manager $1,560.00
1.2 Design of project objectives and scope Trainer $920.00
1.3 Identification of potential risks associated
to the current operation of the company Project manager $1,560.00
1.4 Designing technical and non technical
solution system integrator $2,520.00
1.5 Analysis of the current operation and
functional activities of the company $34,520.00
1.5.1 Resource identification Project manager $4,680.00
1.5.2 Requirement gathering business analyst $3,120.00
1.5.3 Requirements analysis Technical officer $2,720.00
1.5.4 overall modification modification cost $24,000.00
1.6 Milestone1: Submission of statement of
Work (SOW) data entry officer $0.00
2 Project planning phase $48,640.00
2.1 Outline design of the project outline system integrator $2,520.00
2.2 Design and development of business
blueprint Technical officer $3,400.00
2.3 Realization $13,040.00
2.3.1 Implementation of organizational
change management administration Officer $1,600.00
2.3.2 Developing system developing
environment administration Officer $1,200.00
2.3.3 Checking the project details database programmer $1,440.00
2.3.4 Business process analysis business analyst $2,080.00
2.3.5 Business process definition business analyst $5,200.00
2.3.6 Design of the final preparation Technical writer $1,520.00
2.4 Go live $10,440.00
2.4.1 Post production support system integrator $1,680.00
2.4.2 Team allocation business analyst $3,120.00
2.4.3 Functional requirements identification programmer1 $2,040.00
2.4.4 Non functional requirements
identification programmer 2 $2,040.00
2.4.5 Final project preparation Project manager $1,560.00
2.5 Arranging training for the project
associates $1,200.00
2.5.1 Baseline configuration administration Officer $400.00
2.5.2 Baseline confirmation administration Officer $800.00
2.6 Access of the SAP best practices business analyst $2,080.00
2.7 Utilization of project scope items Technical officer $680.00
2.8 Activation of the SAP practices administration Officer $2,000.00
2.9 Estimating project budget for the
implementation of (SAP S/4HANA) $13,280.00
2.9.1 Module hiring: finance, HR and
procurement analytics Technical writer $760.00
2.9.2 Implementation of the SAP solution administration Officer $800.00
2.9.3 Estimating overall budget for the project $0.00
VUIS Consulting Project Plan Page 8
[Insert Author name here]

2.9.4 Purchase of software products software cost[1] $2,920.00
2.9.5 Purchase of hardware products (seller:
Frontline)
Hardware cost[1],Hardware
installation[1] $8,000.00
2.9.6 Purchasing other required components
and elements administration Officer $800.00
2.10 Milestone2: Completion of project
planning phase $0.00
3 Design and development phase $12,960.00
3.1 Data conversion phase database programmer $3,600.00
3.2 Design of virtual server (6) Technical officer $1,360.00
3.3 Understanding the data structure (legacy) programmer 2 $2,040.00
3.4 Data validation data entry officer $2,560.00
3.5 Developing automated script for loading
data in the B1 instance programmer 2 $1,360.00
3.6 Setting up data exterior scripts programmer1 $2,040.00
4 Testing the real time instance administration Officer $800.00
5 Defect rectification Technical officer $2,040.00
6 Post data migration analysis Technical writer $3,800.00
7 Milestone 3: Completion of project planning
phase administration Officer $0.00
8 Data integration and testing $18,240.00
8.1 Integration with new e gate features system integrator $1,680.00
8.2 End to end testing data entry officer ,Tester $4,960.00
8.3 Integrated testing administration
Officer,Tester $8,000.00
8.4 User acceptance testing Tester $3,600.00
8.5 Milestone 4: develop and submission of
the business activity statement data entry officer $0.00
9 Documentation and training $22,440.00
9.1 Developing customized training program administration Officer $2,000.00
9.2 Selection of staffs and clients for the
training program system integrator $2,520.00
9.3 Acceptance testing and sign offs Hardware installation[1] $5,000.00
9.4 Completion of software and hardware
installation Hardware cost[1] $3,000.00
9.5 Successful data conversion data entry officer $5,120.00
9.6 Completion of user acceptance testing Project manager $3,120.00
9.7 Stakeholders signoff system integrator $1,680.00
9.8 Milestone 5: Completion of project closure business analyst $0.00
Risk
Risk
Id
Risk name Impact Possibilities Risk
ranking
Mitigation strategies
VUIS Consulting Project Plan Page 9
[Insert Author name here]

R1 Failure in
redesigning the
business process
to fit the software
High 4 Possible 3 High 12 In order to fit the SAP ERP
system with business
process, the structure
needs to be redesigned
R2 Lack of support
from the senior
management
team associates
High 4 Unlikely 2 Medium
8
The senior project team
associates should support
the project objectives and
goals successfully
R3 Insufficient
training and skill of
the end users and
some employees
Medium 3 Rare 1 Low 3 The senior project
manager of Yes chemist
Pty Ltd should arrange on
job training and
development program to
make the end users aware
of the new system
application
R4 Inability in
recruiting and
retaining qualified
system and
developers
Catastrophic
5
Most likely 5 Extreme
25
While recruiting new
employees for the
development the HR
associates should use
performance measurement
metrics
R5 Inability to obtain
full time
commitment for
the project
activities
Medium 3 Likely 4 High 12 The project team members
should review the outcome
of each project phase.
Communication
Communication
purpose
Who When Medium Frequency
Discussion regarding
project objectives and
project development
phases
Project manager
and project
team members
Project initiation
phase
Face to face
meeting and email
Monthly
To identify the current
status of the project
through status report
review
Operation
manager and
project manager
Project and
development
phase
Email,
presentation and
face to face
meeting
Weekly
To elaborate the details
of estimated budget and
time
Finance
manager,
project manager
and project
During the project
planning phase
Presentation, face
to face meeting
and conference
Weekly
VUIS Consulting Project Plan Page 10
[Insert Author name here]

sponsor
To elaborate the review
identified for the project
risks
Operation
manager,
resource
manager and
project team
members
Project initiation,
project
development and
project progress
period
Face to face
meeting,
conference and
presentation
Monthly
Discussion regarding
change management
approaches
Project manager
and project
team members
Project initiation
and planning
phase
Face to face
meeting and
conference
Weekly
Reporting in regards
with risk updates
Operation
manager and
project team
members
Project planning
phase and
development
phase
Face to face
meeting,
presentation and
conference
Monthly
Summary
The company would be able to gain flexibility, scalability and reliability with the system. It is
also determined that if SAP system is successfully implemented in the company then it
would be able to establish better relationship between the customer and service providers.
The complete project is prepared in this paper to identify the detail business case along with
the risks it was facing throughout in their operational activities. After that a rollout strategy
has been prepared with the help of a schedule and project approach.
VUIS Consulting Project Plan Page 11
[Insert Author name here]

Bibliography
Ahern, T., Leavy, B., and Byrne, P. J. 2014. Complex project management as complex
problem solving: A distributed knowledge management perspective. International Journal of
Project Management, 32(8), 1371-1381.
Bilgihan, A., and Bujisic, M. 2015. The effect of website features in online relationship
marketing: A case of online hotel booking. Electronic Commerce Research and
Applications, 14(4), 222-232.
Boud, D., Cohen, R., and Sampson, J. (Eds.). 2014. Peer learning in higher education:
Learning from and with each other. Routledge.
Fernandez-Cavia, J., Rovira, C., Díaz-Luque, P., and Cavaller, V. 2014. Web Quality Index
(WQI) for official tourist destination websites. Proposal for an assessment system. Tourism
management perspectives, 9, 5-13.
Heldman, K. 2015. PMP project management professional exam deluxe study guide:
updated for the 2015 Exam. John Wiley and Sons.
Hornstein, H. A. 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), 291-
298.
Hornstein, H.A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2),
pp.291-298.
Joslin, R., and Müller, R. 2015. Relationships between a project management methodology
and project success in different project governance contexts. International Journal of Project
Management, 33(6), 1377-1392.
Kerzner, H., and Kerzner, H. R. 2017. Project management: a systems approach to
planning, scheduling, and controlling. John Wiley and Sons.
Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., and Villanueva, P. 2014.
Project risk management methodology for small firms. International Journal of Project
Management, 32(2), 327-340.
Mir, F. A., and Pinnington, A. H. 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Muszynska, K., Dermol, V., Trunk, A., Ðakovic, G. and Smrkolj, M., 2015. Communication
management in project teams–practices and patterns. Managing Intellectual Capital and
Innovation for Sustainable and inclusive Society, pp.1359-1366.
Nicholas, J. M., and Steyn, H. 2017. Project management for engineering, business and
technology. Taylor and Francis.
VUIS Consulting Project Plan Page 12
[Insert Author name here]

Pemsel, S., and Wiewiora, A. 2013. Project management office a knowledge broker in
project-based organisations. International Journal of Project Management, 31(1), 31-42.
VUIS Consulting Project Plan Page 13
[Insert Author name here]