SAP Business All-in-One Project Plan for Yes Chemist

This project plan outlines the scope, business case, scheduling approach, resources, budget, risks, and communication plan for the deployment of SAP Business All-in-One in Yes Chemist. The plan aims to identify the operational weaknesses of Yes Chemist, analyze strategies to reduce them, and deploy SAP to improve business processes and maximize operational output. The plan includes a detailed rollout strategy, resource allocation, budget estimation, risk identification and mitigation, and communication plan.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [1]
[SAP Business All-in-One]
[23-05-2019]
[INSERT AUTHOR NAME HERE]
[Project Manager]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

Table of Contents
Glossary............................................................................................................................. 4
Introduction......................................................................................................................... 5
Project scope......................................................................................................................5
Business case..................................................................................................................... 6
Project Schedule and Approach (Rollout strategy)..............................................................7
Resources........................................................................................................................ 11
Budget.............................................................................................................................. 12
Risk................................................................................................................................... 14
Communication................................................................................................................. 16
Summary.......................................................................................................................... 17
Bibliography...................................................................................................................... 18
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Glossary
Term Definition
Scope The project scope defines the deliverables and the milestone of the project
Business
Case
The business case of a project provides justification of the expected
benefits linked with the execution of the undertaken project.
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Introduction
The plan prepared for SAP deployment project aims in identification and evaluation of the
scope, the business case, the schedule and the resources linked with the SAP Deployment
project. Victoria University Information Systems Consulting and company VUISC will be
deploying the system for Yes Chemist. This company will deploy a SAP S/4HANA for SAP
Business All-in-one for Yes Chemist Pty. Ltd. This plan will discuss the detailed scheduling
approach that will be followed in execution of the SAP implementation project in Yes
Chemist. Apart from the scheduling approaches, the resources and the budget
considerations of the project is further discussed in the project report.
Development of a project plan is needed in order to ensure that a planned approach of
project implementation is followed in project completion. The roll out strategy indicates the
approach to be followed to ascertain that VUISC will be able to complete the project as per
the need of Yes Chemist.
Project scope
Aim: The project aims in deployment of SAP in Yes Chemist.
Objectives: The objectives identified for execution of SAP in Yes chemist is indicated as
follows-
 To identify the major operational weakness of Yes Chemist
 To analyse different strategies that can reduce the operational weakness
 To Deploy SAP within Yes Chemist so that the identified operational weaknesses can
be reduced
The successful fulfilment of the objectives set for this project is subjected to achievement
of a proper quality standard for the project, which are evaluated in the table below-
Deliverable Acceptance of each deliverable
Preparing of the Server Room The server room is needed to be made ready
within 15 days
Data conversion and Validation The legacy data structured must be followed
Hardware installation Delivery of the hardware is subjected to
comprehensive testing module.
Configuration of SAP Successful SAP configuration is linked with
project success.
End User training The end user training should be given to all
the staffs of Yes Chemist
Documentation Each phase of the project is needed to be
documented in an effective manner
Maintenance The system to be implemented is subjected
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to accurate maintenance.
Assumptions Imparting training to the staffs of Yes Chemist is assumed to be a part of project
execution and launch.
 The resources considered for this project is assumed to be continuously available till
the end of the project.
Constraints
 One of the critical constraint linked with the project is that the entire project is
dependent on preparation of the server room.
 Schedule constraint is one of the most significant constraint linked with execution of
this project. The project is needed to be executed as soon as possible as yes chemist
has been facing number of operational weakness due to use of older version of the
information system.
Business case
It is quite vital to identify the business needs linked with the execution of a project to justify
the execution. This SAP deployment project is needed in Yes Chemist Pharmacy, as the
business operational review that was processed highlighted the major operational weakness
within the pharmacy. The deployment of SAP within the Yes Chemist pharmacy has the
capability of improving the business processes that are running within the organization. It
can further help in maximization of the operational output of the organization. The execution
of this particular project is justified as the project has a capability of offering a number of
benefits. These benefits are listed in the table below-
Benefits Benefit Measures
All the operations within the organization will
be managed efficiently
An improvement of at least 25% in
operations management, should be
achieved within 2 months of SAP
implementation
The cost of sales and order processing will
be reduced by a subsequent amount
A significant cost control of at least 25%
should be achieved within 3 months
All the necessary data and the information of
the organization will be securely stored in the
new system
No data loss should be observed from the
system.
Although this project has a number of benefits, there are certain dis-benefits as well. These
benefits are as follows-
 The deployment cost of the project is quite high and therefore, Yes chemist Pharmacy
needs to have a large investment in the project.
 Since the SAP system will be a completely new system for the staffs of the yes
chemist pharmacy, there is a high possibility of decrease in the production of te
pharmacy for the first few weeks.
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The benefits, that will be offered by the SAP system encompasses the dis-benefits linked
with the system and therefore execution of this particular project is justified.
Project Schedule and Approach (Rollout strategy)
The SAP deployment project is split up into certain smaller parts so that the project can be
managed in an effective manner. A sequential approach of project execution is followed to
ascertain that it is completed within the deadline. The deliverables and the milestone of the
project is illustrated as follows.
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Figure 1: Showing the Task and the Milestone
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Figure 2: Showing the Gantt chart of SAP deployment Project
Resources
In the schedule estimation of the SAP deployment project, each task is assigned with a
resource that will help in execution of the task in the planned manner. The resources
considered and their cost are illustrated as follows-
Figure 3: Representing the Resource Sheet
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Figure 4: Representing the Resource Overview
Budget
The resource cost and the material cost needed for deployment of SAP is considered for
development of a budget for the project. The budget set for the SAP project is discussed in
the following section.
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Figure 5: Representing the Project Budget
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Figure 6: Representing the Task Cost Overview
Risk
Execution of SAP deployment project is linked with a number of risks and issues.
Identification as well as effective mitigation of all the anticipated risks can significantly help in
smooth execution and deployment of SAP within yes chemist pharmacy. The most
significant risks linked with the SAP implementation project is indicated as follows-
Risk Description Severity Probability of
occurrence
Risk Owner
R1: Schedule
Risk
Since the
project is a high
priority project
and to be
implemented as
soon as
possible, there
is a high
probability of
facing the
Medium High Project Manager
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schedule risks.
R2: Budget Risk This is a high
budget project
as it is related to
deployment of
SAP.
Medium Medium VUISC and Yes
Chemist
R3: Data Loss The project
involves data
conversion and
storage of the
existing old data
to the new
system, which
increases the
risk of data loss.
High Medium VUISC
R4: Ineffective
Training
Since the SAP
system will be
new to the staffs
of Yes chemist
pharmacy,
improper
training can
increase the
operational risks
Medium Low VUISC
R5: Operational
Issues
The deployment
of the SAP
involves
completely
changing the
working process
followed in Yes
Chemist. This
can significantly
increase the
operational risks
related to
handling all the
operations
within the
organization.
High Medium VUISC and Yes
Chemist
The table above identifies the risks and the issues linked with the deployment of SAP in yes
chemist, in form of a risk register. A risk register can be described as a tool that is used for
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documentation of the risks and the actions that can help in management of those risks. The
risk register identifies the severity and the probability of occurrence along with the owner of
the risk. These risks are needed to be mitigated for successful execution of deployment of
SAP.
Communication
A good communication among the team member can significantly help in measuring the
project needs. It therefore necessary for VUISC project team to ascertain that the project
team members communicate the issues and progress information of the project with the
other team members in an effective way. For that, a communication plan is prepared which
is illustrated in the table below-
Stakeholders Communication
Activities
Frequency of
Communication
Communication
Vehicle
Format of data
storage
VUISC project
team
Information
delivery
regarding
Progress
Updates
Daily Email and
conference calls
doc
Yes Chemist
administrator
Information
collection
regarding project
status
Monthly Email pdf
Project
Manager
Information
delivery
regarding the
process of
project
execution
Weekly Face-to-face
meetings and
email
doc
Business
Analyst
Information
delivery
regarding the
business needs
Bi-weekly Email pdf
Team of Peter
Cables
Information
delivery
regarding the
status of work
completed as
per their contract
Weekly Face-to-Face
conversation
doc
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