Work Health and Safety Committee Formation and Risk Management Process

This assignment requires the student to form a Work Health and Safety (WHS) committee as a campus manager of a college. The student needs to explain the importance of implementing protective clothing in a construction site scenario and describe the reasons for doing so. Additionally, the student is required to provide an example to illustrate the significance of wearing protective gear while working under construction areas. Furthermore, the assignment asks the student to form a WHS committee and list five responsibilities that the committee should undertake, including reviewing WHS policies, assessing dangerous incidents, making recommendations, carrying out functions, and obtaining current information on safety hazards.

Assessment Type: Workbook Other: Knowledge Test & Simulation
Assessor’s Name:
Assessment Outcome: ☐ Satisfactory ☐ Not Yet Satisfactory
Assessment
Conditions:
Each assessment criteria is recorded as either Satisfactory (S) or Not Yet Satisfactory (NYS). A
student can only achieve a ‘Satisfactory’ Assessment Outcome for the entire assessment when all
assessment Criteria listed below are ‘Satisfactory’. A student who is assessed as ‘Not Yet
Satisfactory’ is eligible for re-assessment with their trainer.
All assessment answers must be typed, include this assessment cover sheet and uploaded in
‘WORD’ version to moodle.
Assessment
Criteria
Element Performance Criteria S NY
S
1 Establish a WHS
management system in a work
area
1.1 Locate, adapt, adopt and communicate WHS policies that clearly define the organisation’s
commitment to complying with WHS legislation
☐ ☐
1.2 Identify duty holders and define WHS responsibilities for all workplace personnel in the
work area according to WHS legislation, policies, procedures and programs
☐ ☐
1.3 Identify and approve financial and human resources required by the WHS management
system (WHSMS)
☐ ☐
2 Establish and maintain
effective and compliant
participation arrangements for
managing WHS in a work area
.1 Work with workers and their representatives to set up and maintain participation
arrangements according to relevant WHS legislation
☐ ☐
2.2 Appropriately resolve issues raised through participation and consultation arrangements
according to relevant WHS legislation
☐ ☐
2.3 Promptly provide information about the outcomes of participation and consultation to
workers and ensure it is easy for them to access and understand
☐ ☐
3 Establish and maintain
procedures for effectively
identifying hazards, and
assessing and controlling risks
in a work area
3.1 Develop procedures for ongoing hazard identification, and assessment and control of
associated risks
☐ ☐
3.2 Include hazard identification at the planning, design and evaluation stages of any change
in the workplace to ensure that new hazards are not created by the proposed changes and
existing hazards are controlled
☐ ☐
3.3 Develop and maintain procedures for selecting and implementing risk controls according
to the hierarchy of control and WHS legislative requirements
☐ ☐
3.4 Identify inadequacies in existing risk controls according to the hierarchy of control and
WHS legislative requirements, and promptly provide resources to enable implementation of
new measures
☐ ☐
3.5 Identify requirements for expert WHS advice, and request this advice as required ☐ ☐
4 Evaluate and maintain a
work area WHS management
system
4.1 Develop and provide a WHS induction and training program for all workers in a work area
as part of the organisation’s training program
☐ ☐
4.2 Use a system for WHS record keeping to allow identification of patterns of occupational
injury and disease in the organisation, and to maintain a record of WHS decisions made,
including reasons for the decision
☐ ☐
4.3 Measure and evaluate the WHSMS in line with the organisation’s quality systems
framework
☐ ☐
4.4 Develop and implement improvements to the WHSMS to achieve organisational WHS
objectives
☐ ☐
4.5 Ensure compliance with the WHS legislative framework to achieve, as a minimum, WHS
legal requirements
☐ ☐

1. Explain each of the five (5) steps in the diagram of the risk management process
Risks are generally an uncertain event which can effect project goals either positively or
negatively. Similarly, there are 5 steps involved in risk management such as-
Step 1 : establish the context : - at this stage external and internal environment are examined in
order to generate the parameters under which organization may get affected by risks. However,
after managing research criteria managers set certain goals and objectives in order to proceed
further to work upon those business risks.
Step 2 : identify the risk : - at this stage managers and their team members identifies , recognise
and uncover all those risks that can affect outcomes of project. Project risk register is prepared
under this step.
Step 3 : analyse the risk : - at this level determination of likelihood and consequences of each
risks are analysed by managers. However, he started understanding nature of risks and likewise
its consequences that may affect organisational goals and objectives.
Step 4 : evaluate the risks : - after determining combination of likelihood, risk magnitude and its

consequences managers now ranks or evaluate the prevailing risks. At this level, certain
decisions are made to examine whether risks are serious to be treated or it is acceptable for
business environment.
Step 5 : treat the risks : - this stage is referred to Risk Response Planning. The Highest ranked
risks are assessed and thereafter managers set out plans to overcome or treat the prevailing risks.
2. Describe each of the following control measures, including an example for each
Elimination : -
All the risks or hazards that are prevailing under business environment regarding safety at
workplaces are potentially analyzed in order to outweigh them. For example, if poor lighting
under working areas are identified, managers would likewise improve the lightning in order
to remove risk hazards and develops safety environment for employees.
Substitution : -
Those hazards which are basically less if compared to other hazards are determined as its
substitution. For example, comparing a toxic substance with its another substitute.
Isolation
All the risks as well as hazards isolated by using distances or barriers. For example- keeping
the insulation nearby noisy equipment's.
Engineering controls
All hazards are controlled under the examination of engineers. For example- in order to remove all
dusts or fumes, local exhaust ventilation is been controlled.
Administrative controls
At this stage risks are controlled from working areas or work flows. For example- to generate safety
practices, training and supervision, personal protective equipment etc.

3. What are some of the methods or communication channels to inform supervisor, higher
authority or employer, of a severe breach of Work Health and Safety (WHS) laws / rules at
your workplace or any workplace?
Write answers below
Sources of effective communication methods are : -
Accessing information : - relative information regarding health and safety are accessed under this
stage. It can be managed through online resources including- safe work websites, WHS sites etc.
however, discussion among supervisors, WHS advisory committees, peers etc. can be made
easily by attending meetings / reading communications / directly contacting among WHS units.
Forms of communication : - through several forums of consultation mechanism or WHS
resources information's regarding health and safety are easily accessible through fire and
emergency evacuation information, workplace advisory committee, WHS internet site, WHS
performance measure in UOW, hazards and incident reports etc. however it can also be
communicated through newsletters, emails, noticeboards, toolbox talks, posters and safety
signage.
Information dissemination : Internal/ External : - under this stage information is provided via
supervisors or WHS advisory committee. Such health and safety information's that are
communicated includes- chemical and plants that are being used, changes occurred under
workplaces, updates regarding WHS legislation, corrective actions that may arise regarding
incidents whereas on the other hand, external information includes delivering useful facts to
outsider parties like- costumers, students, suppliers, public authorities etc. However, this can be
communicated through induction for students, material safety data sheets, product recalls etc.
Safety alerts : - through this communication is made in organization by investigating about
incidents or hazards related to health and safety under workplaces. However, relevant
information related to nature and scale of incidents, potential for re-occurrence, its impact on
organization, type of risks etc. is determined under safety alerts.
4. Explain why ‘Emergency procedures’ are significant to organisations.
It is very crucial to determine safety of employees and their visitors to develop
emergency procedures because such situations can arise virtually at any time. However,

as a manager under hotel industry procedures need to be implemented accordingly based
on manufacturing plant, nature of business and various generic occurrence including-
inclement weather or plant failures. Five necessary procedures to be adopted are : -
Reporting emergencies : - at this stage manager has to develop a plan regarding certain
emergencies which can be occurred . For example- if there is any sort of medical problems
emerged under employees than managers should urgently call the ambulances as well as they
should guide workers about location of fire alarms and circumstances must be determined in
order to use them. Thus, internal number of emergency call must also be provided top employees
in regard to overcome health and safety risks.
Power outage : - this procedure causes entire operation to be shuttled down or may result in
dangerous injuries. However, power outage procedure have several backup sources such as –
flashlights, availability of generators etc. Managers must provide such resources to employees
which can reduce risk factors regarding health and safety measures.
Evacuation : - managers develops various plans to escape events of chemical spills and fires
from buildings. They should also determine that which employee must be given authority to shut
down facilities whenever it is necessary.
Medical aid : - it is a crucial emergency factor that must be adopted by every managers in hotels.
They should even train staff members regarding first aid procedures, CPR etc. this is the best
way to generate health and safety for employees.
Dangerous weather locations : - if hotel is situated in hazardous location which is basically
affected with hurricanes or tornadoes. Manager must guide his employees about measures that
should be adopted by them in order to reduce those risks.
5.Assume you are a restaurant manager and you have to decide on some emergency
procedures for the restaurant. List any five (5) emergency procedures necessary for a
restaurant.
Explanation: It is very crucial to determine safety of employees and their visitors to develop
emergency procedures because such situations can arise virtually at any time. However, as a
manager under hotel industry procedures need to be implemented accordingly based on

manufacturing plant, nature of business and various generic occurrence including- inclement
weather or plant failures.
Emergency Procedures for a restaurant:
A)Reporting emergencies : - at this stage manager has to develop a plan regarding certain emergencies
which can be occurred . For example- if there is any sort of medical problems emerged under employees
than managers should urgently call the ambulances as well as they should guide workers about location
of fire alarms and circumstances must be determined in order to use them. Thus, internal number of
emergency call must also be provided top employees in regard to overcome health and safety risks.
B)Power outage : - this procedure causes entire operation to be shuttled down or may result in dangerous
injuries. However, power outage procedure have several backup sources such as – flash lights,
availability of generators etc. Managers must provide such resources to employees which can reduce risk
factors regarding health and safety measures.
C)Evacuation : - managers develops various plans to escape events of chemical spills and fires from
buildings. They should also determine that which employee must be given authority to shut down facilities
whenever it is necessary.
D)Medical aid : - it is a crucial emergency factor that must be adopted by every managers in hotels. They
should even train staff members regarding first aid procedures, CPR etc. this is the best way to generate
health and safety for employees.
E)Dangerous weather locations : - if hotel is situated in hazardous location which is basically affected with
hurricanes or tornadoes. Manager must guide his employees about measures that should be adopted by
them in order to reduce those risks.

6.Assume you work as a service manager for big telecom organisation with offices in
metro and regional areas. Your boss has identified the following emergency situations as
potential threats to your organisation:
 serious injury
 office fire
 bushfire
 hazardous substance/chemical spill
 bomb threat
 armed hold-up, or disturbed intruders/client
 loss of services (phones, electricity, water)
 traffic/car accident
Working as a shift manager I will respectfully ask my housekeeping staff to clean the premises.
Likewise, will make the costumer feel comfortable by telling them to be relaxed and calm. Would
assure them that they will be going to serve with another drink. Later on, will assist the house
keeping staff to mop the space clearly so that it will not be sticky. Along with wet mop, surface
area need to be further cleaned by dry cloth to avoid slippery circumstances. However, as a
manager costumer should be given the first priority to generate his morale towards the store
management. All stores are generally consumer oriented, and are basically concerned regarding
needs and wants of consumers. However, being a manager of food store it is my responsibility to
give priority to consumers and make them feel comfortable in each and every aspect.
Pick any one of the events above and, following the WHS code of practice then write a
procedure (with at least 8 steps) for workers to follow should the event occur.
Procedure selected: service injury
Step 1 : - first aid facility is provided to the injured person by trained officer and also information must be
provided to his family members.
Step 2 : - if it is very crucial stage than ambulance must be called for help.
Step 3 : - the area should be isolated and secured to prevent worker from being exposed of risk and

also from being hurt. Further, the scene should be prevented for assisting prevention and
investigation activities.
Step 4 : - relevant parties should be provided with notifications including- workers compensation
authority, local OHS authority, and appropriation of people working under the company.
Step 5 : - workers should contact legal authorities or adviser to minimize their exposure and protect
rights and health of employees.
Step 6 : - efficient communication level should be made among family of injured worker as well as
with other colleagues.
Step 7 : - in order to deal with OHS inspector, company representative must be nominated. An
integral investigation need to be commenced to engage employees completely in this process.
Step 8 : - if investigation activity reveals breach of company policy than it is necessary to take an
action relevant employees. Afterwards, addressing the risks that has been identified by OHS
inspector and several measures are taken in order to prevent from this occurrence in the future.
7. Assume you work as a service manager for big telecom organisation with offices in
metro and regional areas. List what would you do to implement Work Health and Safety
(WHS) procedures in your workplace according to Government Law and legislation.
Write answers below:
Maintenance and installation of telecommunication system is overseen by service managers of Telecom
organisation. This process is very complex because multiple offices are existing within a big organisation.
By developing safety workplaces among regional and metro offices would minimise all risks under
workplaces and will ensure more safety. However, as a service manager of Telecom company I will make
it compulsory for every workers to adopt first aid kit so that they can use it whenever it is required. Various
training sessions will be organised for them in order to develop their knowledge regarding safety issues
they might face during working hours. Employees must also be provided with safety equipment they
should wear at operational procedures. Therefore, adequate supervision should be enhanced to make
sure that all employees are well aware about workplace facilities as well as are familiarised about plans
that are directed regarding health and safety measures.
8. Mini Case Scenario: You work in a busy restaurant as the shift manager. A customer
has spilled a drink on the floor of your store, what do you do?

Write answer below:
Working as a shift manager I will respectfully ask my housekeeping staff to clean the premises.
Likewise, will make the costumer feel comfortable by telling them to be relaxed and calm. Would assure
them that they will be going to serve with another drink. Later on, will assist the house keeping staff to
mop the space clearly so that it will not be sticky. Along with wet mop, surface area need to be further
cleaned by dry cloth to avoid slippery circumstances. However, as a manager costumer should be given
the first priority to generate his morale towards the store management. All stores are generally consumer
oriented, and are basically concerned regarding needs and wants of consumers. However, being a
manager of food store it is my responsibility to give priority to consumers and make them feel comfortable
in each and every aspect.
9.Mini Case scenario: You work in a fashion retail store in CBD. An emergency situation
has occurred (a customer just collapsed). Which person at your workplace will you seek
help from and how?
Write answer below:
Medical emergency are very common procedure which may be undertaken at any time or at any
circumstances. As a worker under fashion retail store in CBD if any costumer suddenly get collapsed on
the premises, first and foremost role that a worker must play is to provide existing medical assistance to
the costumer. Secondly, costumer should be supportively settled aside the workplace and must be served
some juices or any other health drink. My responsibility as a staff member is to make him/her comfortable
and likewise would make a call at consumers home in order to inform his/her parents about the sickness.
Similarly, would ask the costumer about the products she was desiring to buy and in regard to his/her
need things are made available which were present at the store. Thus, its the responsibility of every staff
member to provide favourable assistance to the costumers which will on the other hand enhance the
store productivity and growth.
10. Mini Case scenario: You are being appointed as the site manager for a housing construction
for a customer. Describe the reasons for implementing the use of protective clothing (e.g. hard
hat, chef uniform or hearing protection) and use an example to explain importance.
Write answer below:
As a site manager of housing construction it's my duty to ensure that all workers are wearing
protective clothes such as- hard hat, hearing protection etc. hard hats are type of helmets which provides

protection from flying objects, shock among other hazards, collision impact etc. however, working under
construction areas it is very important to worn by workers in order to protect their health and safety.
Manager is the person who ensures health of every workers in order to generate his morale and also to
develop his sense of responsibility. Wearing the safety equipment's while performing operations prevents
workers from several death injuries that may occur during construction. Flying objects includes heavy
stones which are dropped while construction and it may cause severe injuries to them. Thus, as a site
manager it is my duty to protect every workers by ensuring that they are working with suitable
equipment's.
11. Assume you are the campus manager of this college. You need to form a Work Health
and Safety (WHS) committee. How would you form this committee?
Write answer below:
As a campus manager in college I would establish work health safety committee for developing policies
and procedures by bringing together all the workers and students together in order to accomplish the
goal. These committee can be established if significant number of people are taking interest in order to
generate the role among health and safety representatives. This committee is beneficial to protect health
and safety of students and also to ensure their medical care during sports event or any other
undertakings. This is very crucial factor because it carries out several measures in improvement of health
and even facilitates co-operation in instigating. Several rules and policies need to be developed by me in
order to set various standards for carrying out goals that are set in regard to formation of committee.
However, committees functioning is determined by HSR or five more members at the campus.
12. Explain each of the five (5) steps in the diagram of the risk management process
List five (5) responsibilities of your Work Health and Safety (WHS) committee.
1. Their main responsibility is top review WHS policies, plans, training and procedures.
2. They assess dangerous incidents , statistics of injuries and various other factors that are to be
analysed for maintain health and safety at workplaces.
3. Recommendations has been made regarding WHS impact on workplaces.
4. Carrying out several functions that has been agreed among senators and members, finance as
well as committees.

5. Obtaining current information's related to safety and health hazards. Similarly, discussion is
made regarding implications of those hazards.