Developing Workplace Policy and Procedures for Environment Sustainability

This report discusses the development of workplace policy and procedures for environment sustainability in the transport industry. It covers topics such as stakeholder identification and consultation, resource utilization tactics, policy options, and continuous improvement. The report emphasizes the importance of reflecting a company's commitment to sustainability in its policies and obtaining stakeholder agreement for policy implementation. It also provides guidance on documenting outcomes and investigating policy success.

TLIU001: DEVELOP WORKPLACE
POLICY AND PROCEDURES FOR
ENVIRONMENT SUSTAINABILITY

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................4
TASK...............................................................................................................................................4
1-Defining the scope of sustainability policy..............................................................................4
2- Why shareholder should be identified and consulted as an important element of the
development policy process........................................................................................................4
3- What tactics and approaches are used for utilization of resources, reducing hazardous
chemical and toxic material........................................................................................................5
4- Recommendation for making policy option based on effectiveness, time frames and cost.. .5
5- Why policies that are developed reflect company's commitment to sustainability as an
integral part of business planning?..............................................................................................6
6- Importance of getting an agreement related to approaches of implementation of polices
from stakeholders?......................................................................................................................6
7-How can policy, including its expected results, be promoted to key stakeholder?.................6
8- What is the best way to inform those included in implementing the policy of result
expected and activities to undertake & assigned accountabilities?.............................................7
9- What are the procedures that required to be developed and communicated to help
implement policy? ......................................................................................................................7
10- How would you implement tactics for continuous improvement in resource efficiency for
transport industry? ......................................................................................................................8
11- What provisions would make for employees training in incorporate resource efficiency
processes?....................................................................................................................................8
12- What record systems for tracking continuous improvements in sustainability methods
should be developed and how should accountabilities be assigned? .........................................9
13- How would you document outcomes and provide comments to important stakeholders and
personnel?...................................................................................................................................9
14- Why do you need to investigate success or otherwise of a policy?......................................9
15- How can records be monitored to determine trends that may needs remedial action, and be
utilized to promote continuous improvement of performance?................................................10

16- When would individual modify a policy or procedure?.....................................................10
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................12

INTRODUCTION
Development of workplace policy and processes for environment sustainability play vital
role in growth and success of a company. This process contributes to enhance organizational
productivity and build great brand image in the market. It also supports to retain and acquire
talented individuals who are capable to work within any firm, as they have set of key skills and
competencies. The current assignment will be based on Transport industry, which falls under the
category of leading profitable sectors in the world. The study will explain scope of sustainability
policy, importance of determining stakeholders and consultation with them. It will also define
tactics that can be implemented to minimize resource use, reduction of toxic material, hazardous
chemical use and employing life cycle management methods. The report will justify process of
making suggestions in the context of policy options, policies that reflect firm commitment and
significance of getting an agreement. Furthermore, it will clarify more details about trend
monitoring, ways to document results, provide feedback and reason to investigate success.
TASK
1-Defining the scope of sustainability policy.
Sustainability policy is defined as process of developing, committing and conducting
ethical and eco-friendly practises to protect environment and reduce the impact of business upon
that. It may also beneficial for the organizations to meet present needs of customer and other
stakeholders. It may put positive impact on a firm in term of building great brand image in the
market (Russell, Skinner and Colibaba, 2021). It may also good for transport industry in form of
using developed technology for minimizing waste of raw material and increasing productivity.
The scope of suitability policy is vast as it drives the attention of chosen sector towards
building trustworthy relation with all key customers and manage their attention towards
conducting CSR practices. In order to meet people present needs equally without concession in
quality and availability of resources for fulfilment future generation needs. By reserving and
protective the natural resources.
2- Why shareholder should be identified and consulted as an important element of the
development policy process.
The main reason to determine the key stakeholders such as investors, customers and
suppliers is to become a sustainable and successful brand in the world of business. As it may

give permit to an company to become a competitive brand. It may also beneficial to organization
in way of providing creative ideas from different prospectives & shareholder. It may also help in
effective communication during projects, which may put positive impact on business in form of
managing risk, reducing cost of product and increasing productivity of venture.
Consultation allow identifying and monitoring trends and challenges over time with
specific development and projects in term of introducing new product and services in market,
that's why the food and beverages sector consult with its customer. For setting a future needs and
ensure that these are included into developed of a new item and services. By doing this
competitive market provide valuable competition between rivals.
3- What tactics and approaches are used for utilization of resources, reducing hazardous
chemical and toxic material.
There are different types of strategies available within the food and beverages industry
for minimizing of resources in terms of using high technology equipment and effective planing
for manufacturing. It may also beneficial to firm for obtaining minimum wastage of raw material
and increasing productivity. Another plan is use for reducing toxic material and hazardous
chemical in term of crate own cleaning product and avoid fragrances. In way of using green
cleaner product and eco-friendly items, which may put positive impact on firm as well as
environment. In term of reducing single use of plastic and disposal good in business, which may
also beneficial to society in kind of not using harmful resources and that may protect our nature.
4- Recommendation for making policy option based on effectiveness, time frames and cost.
Organization can obtain expected outcomes by making policy, the first step is to identify
the product, than second step is target the customer base for chosen product who are interested in
item and capable for purchase it. Last step is organization must follow some policy regarding
product, for example - product mix policy is referred to number of product a firm offer to its
target customer. Creating policy regarding cost effective food and beverage industry have to
identify supplier for their product who provides resources in the cheapest rate compare to their
competitors in market, which may put positive impact on increasing productivity and sales
turnover. Time policy refer as fulfilment of customer demand timely, which may also enhance
the performance of employees and decision-making ability of management.

5- Why policies that are developed reflect company's commitment to sustainability as an integral
part of business planning?
Within transport industry, a policy related to workplace, employees and business
sustainability must reflect business commitment to be sustainable, because it drives the attention
of investors and other profitable stakeholders towards becoming a part of chosen sector
(Dahlmann and Bullock, 2020). In the recent time, individual person seek to stay connected with
those brands, ventures or industries that conduct sustainable practices and attempt to do so in
effective manner by taking others concern into their consideration.
It may help to gain the attention of potential and profitable customers, who tend to
connect with sustainable companies that provide and deliver quality products and services by
taking environmental sustainability into their consideration. By reflecting business commitment
to be sustainable throughout policies, management may gain benefit of building strong and long
relationship with its key stakeholders, whether they are suppliers, customers or investors.
6- Importance of getting an agreement related to approaches of implementation of polices from
stakeholders?
While implementing a policy or practice, it is quite important for management of
transportation industry to get a key agreement from stakeholders regarding methods that they
attempt to include within above term. By doing, so they may gain benefits of building
trustworthy relationship with key customers, suppliers, investors, employees and other
individuals that are included in category of stakeholder (Al-Bayati and Panzer, 2020). Their
agreement may enable them to provide their opinions or suggestions regarding methods
implementations, which make a policy more effective and beneficial for everyone. It can be said
that stakeholders agreements is important to take, because it may lead to decrease risk of
misunderstanding between two or more parties, which directly put negative impact on current
policy and practices of administration.
7-How can policy, including its expected results, be promoted to key stakeholder?
In the world of business, there are different types of approaches and techniques available
that utilize for purpose of promoting a policy to the key stakeholders. For example, at workplace,
policy related to work area or employees could be promoted in term of making an important
announcement or conducting a group meeting. It is important for management to promote this

term by conducting ethical practice, without making differentiation between existing or new
workers.
Furthermore, they may also promote business sustainability policy outside the
organization via using social media channels and conducting practice to satisfy consumers needs,
which drive their attention towards word of mouth promote and attract more people towards
sector services. Social media is the best source, which enable manager to attempt and obtain
benefit of promoted policy along with its outcomes.
8- What is the best way to inform those included in implementing the policy of result expected
and activities to undertake & assigned accountabilities?
Within transportation sector, workplace sustainability policy play essential role in
progress of venture. Just because of this reason, management may tend to inform everyone about
that along with its expected results, activities that undertake and assigned responsibilities. They
may do it, in term of choosing and using the best source (Vargas and et.al., 202). For example,
for purpose of providing information to each employee at workplace regarding workplace
sustainability policy implementation, manager and leader may use group meeting, which allow
them to gain benefit of candidates commitment towards aim achievements.
With the help of this method, they may provide key info to individual worker about their
role and responsibilities in understanding manner, which drive their attention towards becoming
a productive candidate at workplace.
9- What are the procedures that required to be developed and communicated to help implement
policy?
There are different types of procedures needed to develop and then communicate to
support implement policy. These are;
Aim setting-
It is the most common, but effective process of policy development, because it enables
stakeholders and plan developer to conduct further activities according to set goal, which in turn
provide unpredicted advantages.
Stakeholders engagement-
Another process of policy formation is current one, according to that management may
tend to engage employees for purpose of collecting their opinions and obtaining reviews about
existing workplace sustainability policy. It may also enable them to determine their needs.

Discussion with employees-
With this process, management may develop and communicate a workplace sustainability
policy and also implement at work area after getting approval from everyone.
Using email systems-
The best process that required to communicate to support implement policy is email
system, which enable manager to interact with workers in cost effective manner.
10- How would you implement tactics for continuous improvement in resource efficiency for
transport industry?
It is significant to implement strategic strategies at workplace for purpose of continuous
improvement in resource efficiency for sector. Manager is accountable to do that, for which they
may utilize beneficial and useful method (Toussaint, Griffith and Shortell, 2020). For example,
direct evolvement of workers is one of those approaches that management mah utilize to
implement their effective tactics, which enable them to improve effectiveness of resources by
performing in productive manner. Candidates evolvement may enable management to implement
any tactic at workplace and obtain benefit of making key resource valuable for customers. It can
be said that workers' involvement in introducing continuous improvement tactics is a major
element for successful implementation. It may develop understanding among them about how to
work productively and effectively.
11- What provisions would make for employees training in incorporate resource efficiency
processes?
Management may make several provisions related to employees training which enable
them to incorporate resource efficiency procedures.
 It is important for management to be clear when they state desire results and performance
objectives at workplace where varied employees are working (Mahrani and Yusoff,
2021).
 They may maintain transparency between employers and employees on the basis of
expectations regarding skills, knowledge and competencies.
 Manager and leader within transparency industry may attempt to arrange everything
according to candidates needs relating to skills development, which allow them to gain
benefits of increasing organizational performance and operational effectiveness.

 They may effort to conduct meeting with each candidate and encourage them to share
their expectations from organization and employers, which help to make arrangement of
training accordingly.
12- What record systems for tracking continuous improvements in sustainability methods should
be developed and how should accountabilities be assigned?
Formal and general compliance are those record systems that may utilize to track
continuous improvements in sustainability techniques of sector. With the help of these systems,
management may determine challenges, mistakes and weaknesses that may put negative impact
on business image in the market.
By considering these record systems, manager may assigned responsibilities to all
candidates in effective manner. They may assign role and accountability to them on the basis of
their key skills, abilities, and competencies, which enable them to fulfil responsibilities in
effective manner and provide desire outcomes to management. It is quite important for employer,
leader and manager to conduct ethical practice while conducting this practice as it may put direct
impact on staff performance and productivity level.
13- How would you document outcomes and provide comments to important stakeholders and
personnel?
The best way to provide feedback to personnel and all the stakeholders is face to face
conversation, which enable management to aware people about what they need to improve in the
future and what is great about them and their work as well. It can be said that face to face
interaction may provide benefits to both parties, in term of developing, providing and obtaining
appropriate information about weaknesses, strengths and improvement areas.
Good results statement are measurable, specific and realistic, so it is important to care
about what individual may realistically accomplish. Management may attempt to document
essential outcomes in term of describing employees about what employers expect from them and
what skills they required to perform specific task. Face to face option may give them chance to
solve major issues.
14- Why do you need to investigate success or otherwise of a policy?
Key approaches, techniques, strategies, actions and practices are needed to investigation
the success of workplace sustainability policy. For example, management may attempt to

conduct practice of measuring employees absenteeism level, which enable them to determine
how may candidates are working within industry as they take pleasure of doing so. Employees
retention rate may allow management to investigate and collection information about success of
their current policy. With the help of investigation success of a policy, they may take initiative to
develop more like that which may put positive impact on staff members, business and other
stakeholders.
Workers productivity level is another method, through which manager investigate same
thing, which is important for them as they may get essential information about people acceptance
of policy.
15- How can records be monitored to determine trends that may needs remedial action, and be
utilized to promote continuous improvement of performance?
Records could be monitored to identify trends, in term of considering their outcomes and
organizing documents in appropriate manner that facilities' interpretation of data. It made
management capable to promote continuous improvement of performance in effective way. By
organizing essential documents in systematic manner, they may determine improvement areas
and drive the attention of other stakeholders towards achieving strategic aim, throughout
conducting effective practices. By monitoring all the records they may take initiative to grow
rapidly and effectively, even better than last few months or years, which is important for them to
do so.
16- When would individual modify a policy or procedure?
Modification of policy and process is needed, when people may do not accept any chance
in term of new practice, policy, system or other things which may put negative impact on their
effectiveness, efficiency and productivity. In simple words, employees resistance is one of those
situations that drive the attention of manager and leader towards modifying a policy, which
individual worker to not accept.
CONCLUSION
On the basis of above discussion, it has been concluded that development of
sustainability policy in the organization play significant role in its excellent growth and
unpredicted success within competitive business environment. It has retained skilled and talented
employees by providing training as personal & professional career growth chances in term of

conducting ethical practices. Management and leaders by conducting practice to provide
feedbacks to each candidate has contributed to enhance their productivity level as individuals
obtained information about their weaknesses and strengths through it. Furthermore, from above
analysis, it has been identified that management by modifying current sustainability policy in
better term has gained unpredicted advantages.

REFERENCES
Books and Journals
Al-Bayati, A.J. and Panzer, L., 2020. Reducing Damages to Underground Utilities: Importance
of Stakeholders’ Behaviors. Journal of construction engineering and management.
146(9). p.04020107.
Dahlmann, F. and Bullock, G., 2020. Nexus thinking in business: Analysing corporate responses
to interconnected global sustainability challenges. Environmental Science & Policy.
107. pp.90-98.
Mahrani, S.W. and Yusoff, A., 2021. The Influence of Discipline and Training on Teacher
Performance in Junior High Schools. International Journal of Management and
Education in Human Development. 1(01). pp.1-7.
Russell, E., Skinner, M.W. and Colibaba, A., 2021. Did we expect too much of rural age-friendly
initiatives? Studying the sustainability and scope of a rural Canadian age-friendly
program. Journal of Rural and Community Development. 16(2).
Toussaint, J.S., Griffith, J.R. and Shortell, S.M., 2020. Lean, Shingo, and the Baldrige
framework: a comprehensive method to achieve a continuous-improvement
management system. NEJM Catalyst Innovations in Care Delivery. 1(3).
Vargas, I. and et.al., 2020. Can care coordination across levels be improved through the
implementation of participatory action research interventions? Outcomes and conditions
for sustaining changes in five Latin American countries. BMC health services research.
20(1). pp.1-16.