Managing Conferences and Events

Managing Conferences
and Events

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
LO1..................................................................................................................................................3
P1: Different categories and Dimensions of events.....................................................................3
P2: Features and current trends followed by event sectors..........................................................4
LO2..................................................................................................................................................6
P3: Design event layout to correctly set up a conference which fulfils the clients requirements.
......................................................................................................................................................6
P4: Additional services within conference or event environment and their importance.............8
LO3..................................................................................................................................................9
P5: Management roles and responsibilities in event industry, also discuss current job
opportunities................................................................................................................................9
P6: Management skills and personal attributes required to work within the event industry.....10
LO4................................................................................................................................................11
P7: Measures required to provide safe and secure event venue regard to provide safety for
guests and staff...........................................................................................................................11
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14

INTRODUCTION
Event planning is basically defined as the guidance given by the client to plan a event for
him by following his instructions by the event management team. In this, the event planner
gather all the data about the event from the client as it helps in the proper and well execution of
the event. Today events standard is raised so event sector is highly competitive. In this report,
study about events, their features, their adopted culture in mentioned. Next to this, corporate
events are mainly focused and their services are studied. It includes the management roles in
event industry and job opportunities in the future. Further report is about assessment of the risk
at event venue and what safety and security measure should be adopted by the event
management team.
LO1
P1: Different categories and Dimensions of events.
Events are very special when it is organised it creates the memorable moments for the
people who are the participants of that particular event. Events can be related to any kind of
occasion, it may be a birthday celebration, wedding, new year party, official events like
conferences, meetings, and Olympiad or any award functions such kinds events are very
important at their own level of celebration. So in this way events can be categorised as Corporate
event, Private event, Social event or Mega events. According to the type of celebration of the
events they are organised (Croft, 2017). Main part of the vent is based on the budget, first of all
the evaluation of fund is necessary, it totally depends on the client that how much he can invest
in the event. It includes the privacy of the guests and host of the event at the venue of event.
Categories of Events
Private Events
In such events birthday parties, wedding occasion, receptions, or festive get together of
families and friends are included. These events are organised by event planner as the client gives
the contract to him (Getz, and Page, 2016). According to the demands of the client in
decorations, locations, menu etc. the event management team look over these things.
Mega Events
These events are very beautifully designed by the event management team at very large
scale and big budget. According to the clients, they gather all the requirements from the client

and arranges the events in the particular ways. The event can be Olympiad, Award functions and
man other large scaled functions.
Corporate Event
These events are related to business or offices, like office parties, business meetings,
conferences, seminars etc. such events are organised mainly at private venue like some hotel's
conference room, hotel's premises are booked.
Public Events
It includes the social events, like children welfare programmes, charitable programs,
blood donation camps etc. these events are for social cause. It depends on the trustees of the
organisation which are interested to do these events (Dreyer, and Pulvermüller, FFromont, and
et.al., 2016). It's main motive is to spread awareness among public.
Dimensions of Events
Mobile events- These events are known for its mobility, like they can change their venue of the
event.
Place events- Some events are organised at particular place and the place if known for the
particular event
Micro, macro, and mega events- these events are organised according to their sizes and budget.
Also the budget is split in the committee member in large events. Core is dependent on the
sponsors of the committees for the event. Non core are not organising committee (Müller, 2015).
Mega events are the government projects in organising events.
Live events
Live streaming of the events in terms to entertainment of the public. It emphasis on the
enlargement of audiences and more investors come ahead.
P2: Features and current trends followed by event sectors.
According to the above discussion on the events, its categorises, dimensions are
measured. Specific examples for the different events to understand them properly.
As Private events are private celebration like birthday parties, wedding ceremony, family
get together. So to arrange these events, client have to find the best event management team
which helps them to organise their function. Client provide them all the necessary details of the
events.