Project Management Plan Template & Guide for Assessment 3 of Unit CNA 613
Added on 2019-10-09
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Project Management PlanTemplate & GuideThis guide is intended to be read in conjunction with the following template for the development of a Project Management Plan (PMP) for Assessment 3 of Unit CNA613.As such, the Guide should be removed from the front of your final document.The project for this Assessment 3 will be hypothetical, therefore, it will not be executed i.e. The scope of this assessment 3 is the submission of the PMP and its appendices only.It is assumed that the approval to develop this PMP has come from senior management via the project sponsor after the acceptance of a preceding Project Proposal.
What is a Project Management Plan?A Project Management Plan is the management document for the project. It is owned, maintained and utilised by the Steering Committee to ensure the delivery of project outputs and for the realisation of project outcomes. Why would you develop a Project Management Plan?A Project Management Plan is developed to provide:an overview of all the project components; how you intend to produce the outputs and a brief description of the roles and responsibilities of each of the stakeholders;the project’s sponsor/steering committee/senior management with a documented framework for the delivery of defined project objectives and the effective monitoring of the project from start to finish; anda formalised agreement between the Project Sponsor/Steering Committee/Senior Management and the Project Manager of what needs to be delivered and when.When would you develop a Project Management Plan?Approval to develop a Project Management Plan for a small project may come from senior management or be obtained from the acceptance or approval of a preceding stage such as a Project Proposal, or Project Business Case.What you need before you start:Agreement to proceed with the development of the Project Management Plan from the Project Sponsor. (Assume this has already been received.)Knowledge and understanding of project planning, scope definition, stakeholder identification, risk identification and the development of work breakdown structures.Awareness of the organisation’s corporate strategies &/or goals.What you will have when you are finished:A complete Project Management Plan for a project that is ready for acceptance by the Project Sponsor or Project Steering Committee.How to use this template?The template contains sections which may be developed at many levels of detail depending upon individual project.All documents developed based on this template should include an appropriate acknowledgement.What is the meaning of the different text stylesSeveral different text styles have been used within the template, as follows:Text in italics and in green is intended to provide a guide as to the kind of information that can be included in a section and to what types of projects it may be applicable. Please ensure all italics and examples are removed before submitting Assessment 3.Text in normal font is intended as examples.Text enclosed with <angled brackets in red> is intended to be replaced with the required information/data relevant to the project.NB: The Table of Contents (TOC) uses the MS Word headings Styles H1 & H2 to identify the headings to be used within the TOC.Maintain the template’s headings as they are.Word Count:Provide a word count for each section where a word count is stipulated. This should be with [Square brackets] located at the end of each section i.e. [Word count = NNN].This will not be included in the word count.Word counts won’t include Headings and sub headings, Tables, and Appendices.ii
<Project Title>Project Management Plan<Name of Organisation>(including Department if applicable) Version <0.0 (dd mmm yyyy)>Version DateBy whomAcknowledgementsThe contribution of the following individuals in preparing this document is gratefully acknowledged:<contributors/reviewers/developers>
DOCUMENT ACCEPTANCE and RELEASE NOTICEThis is <release/version> <n.n> of the <Project Title> Project Management Plan.The Project Management Plan is a managed document. For identification of amendments each page contains a release number and a page number. Changes will only be issued as a complete replacement document. Recipients should remove superseded versions from circulation. This document is authorised for release once all signatures have been obtained.PREPARED:DATE:___/___/___(for acceptance)(<name>, <Project Title> Project Manager)ACCEPTED:DATE:___/___/___(for release)(Project Sponsor, <name, title>)<Project Title>: Project Management Plan – Version <x.x>Page 2of 27
Table of Contents1.Executive Summary...........................................................................................................52.Overview...........................................................................................................................62.1.Project Title...............................................................................................................62.2.Project Background...................................................................................................63.Scope.................................................................................................................................63.1.Project Problem Statement & Project Goal...............................................................63.2.Objective(s)...............................................................................................................63.3.Outcome(s)...............................................................................................................63.4.Output(s) (Deliverables)............................................................................................73.5.Exclusions..................................................................................................................73.6.Assumptions and Constraints....................................................................................74.Work Breakdown Structure, Schedule / Milestones..........................................................84.1.Methodology of Work Breakdown Structure (WDS) and Activities...........................85.Project Management Office Structure...............................................................................95.1.Project Organisational Structure...............................................................................95.2.Project Sponsor/Steering Committee......................................................................105.3.Project Manager......................................................................................................105.4.Project Team...........................................................................................................105.5.Working Parties/Groups..........................................................................................105.6.Reporting Requirements.........................................................................................116.Communication Management & Stakeholder Management Plans..................................126.1.Communications Management Plan.......................................................................126.2.Stakeholder Engagement Table..............................................................................127.Human Resources and Cost Management Plans..............................................................127.1.Human Resources Management Plan.....................................................................127.2.Cost management Plan...........................................................................................138.Risk Management Plan....................................................................................................139.Quality Management.......................................................................................................139.1.Quality Management Plan.......................................................................................1310.Project Closure & Outcome Realisation...........................................................................1411.Appendices......................................................................................................................1411.1.Appendix 1 – Work Breakdown Structure (WBS) and GANTT Chart........................1511.2.Appendix 2 – Project Budget...................................................................................1811.3.Appendix 3 – Risk Analysis and Risk Register..........................................................21IMPORTANT:This Table of Contents (TOC) uses the MS Word H1 & H2 heading styles to determine which headings/subheadings are identified in this TOC. You may use these styles throughout your document to add/delete items from this TOC, however, It is recommended that you use the templates headings / sub-headings asthey are.<Project Title>: Project Management Plan – Version <x.x>Page 3of 27
Executive Summary1.Executive SummaryWrite here in Normal Text ...An Executive Summary aims to: provide a brief overview of the whole proposal so that executives or managers could read the executive summary rather than reading the whole proposal allow the reader to quickly understand what information is contained in the proposalpersuade the reader that the proposal is worthy of being read. provide a concise and precise summary of the proposal that can be understood in isolation. An executive summary: Is a short section of a document that summarises the key points. Is a condensed version of a full documentNormally not more than one page in length Key points are presented as they appear in the document It is useful to write after you have completed the document Is not a repetition of the document verbatim Does not include too much background or detailDoes not include information not found in the body of the documentPlease follow these steps in presenting an executive summary: 1.Include the project problem statement and the project goal.2.Introduce how the project idea was generated and who initiated the project 3.Identify what the project will deliver and the success criteria 4.Specify the funding cost in total and duration of the funding term (in financial years) 5.Describe the steering committee or corporate body which the project sponsor will be reporting to (i.e. hospital board. This is usually the level of management that sets corporate strategies / goals).6.Specify the project sponsor 7.State the name or significant identified risks to the project and the mitigation strategies for each. 8.Specify project management activities (reporting processes, risk management and communication plan Presentation tips:Dot points make it easier for the reader to read quickly.Use a formal writing style that uses your own words. Avoid using jargon. Ensure the executive summary is concise. Remove unnecessary words or sentences. Proof read to check the accuracy of grammar and spelling.[WORD COUNT = ???]<Project Title>: Project Management Plan – Version <x.x>Page 4 of 27
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