Project Management Plan Template & Guide

Project Management Plan
Template & Guide
This guide is intended to be read in conjunction with the following template to assist with the
development of a Project Plan (PP) for Assessment 2 of Unit CNA613.
Remove the Guide from the front of your final document.
The project for this Assessment 2is hypothetical, i.e. it will not be executed. This has been developed
specifically for the submissionof the Project Planfor this assessment 2.
It is assumed that a hypothetical approval to develop thishypothetical Project Plan has come from
steering committee/senior management via the project sponsor after the acceptance of a preceding
Project Proposal.
Project Plan v 1.0 Page 1 of 27

What is a Project Plan?
A Project Plan is the management document for the project. It is owned, maintained and utilised by the Steering
Committee to ensure the delivery of project outputs/deliverables and for the realisation of project outcomes.
Why would you develop a Project Plan?
A Project Plan is developed to provide:
 an overview of all the project components; how you intend to produce the outputs/deliverables
and abrief description of the roles and responsibilities of each of the stakeholders;
 the project’s sponsor/steering committee/senior management with a documented framework
for the delivery of defined project objectives and the effective monitoring of the project from
start to finish; and
 a formalised agreement between the Project Sponsor/Steering Committee/Senior Management
and the Project Manager of what needs to be delivered and when.
When would you develop a Project Plan?
Approval to develop a ProjectPlan for a small project may come from senior management or be obtained
from the acceptance or approval of a preceding stage such as a Project Proposal, or Project Business
Case.
What you need before you start:
 Agreement to proceed with the development of the Project Plan from the Project Sponsor.
(Assume this has already been received.)
 Knowledge and understanding of project planning, scope definition, stakeholder identification,
risk identification and the development of work breakdown structures.
 Awareness of the organisation’s corporate strategies&/or goals.
What you will have when you are finished:
A complete Project Plan for a project that is ready for acceptance by the Project Sponsor or Project
Steering Committee.
How to use this template?
The template contains sections which may be developed at many levels of detail depending upon the
individual project.
What is the meaning of the different text styles
Several different text styles have been used within the template, as follows:
Text in italics and in green is intended to provide a guide as to the kind of information that can be
included in a section and to what types of projects it may be applicable. Please ensure all italics and
examples are removed beforesubmitting your completed Project plan for Assessment 2.Text in normal
font is intended as examples.
Project Plan v 1.0 Page 2 of 27

Text in Blue italics is the Assessment task content required. Remove all Blue italics prior to submitting
your assessment.
Table of Contents
NB: The Table of Contents (TOC) uses the MS Word headings Styles H1 & H2 to identify the headings to
be used within the TOC.
Each section is separated with a section break. This allows the use of smart headers and changing from
portrait to Landscape page layouts. Use the show/hide switch “¶” (or Ctrl+* (Microsoft users)) to toggle
the formatting information on/off. It is strongly recommended to maintain the template’s headings as
they are.
Word Count:
Provide a word count for each section where a word count is stipulated. This should be with [Square
brackets] located at the end of each section i.e. [Word count = NNN].
This will not be included in the word count.
Word counts won’t include Headings and subheadings, Tables, andAppendices.
Your Project Name
Project Plan
Your Organisation
(including Department if applicable)
Version as at 23 April 2023
Project Plan v 1.0 Page 3 of 27

Version Date By whom
v 1.0
Complete the table above
Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
List all contributors/reviewers/developers who may have assisted you in the development of this
project plan. NB: Don’t acknowledge yourself.
Project Plan v 1.0 Page 4 of 27

DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is release is versionv 1.0 of the Project Management Plan.
The ProjectPlan is a managed document. For identification of amendments, each page contains
a release number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
authorised for release once all signatures have been obtained.
Complete the version control below
PREPARED: DATE:___/___/___
(for acceptance) ( , Project Manager)
ACCEPTED: DATE:___/___/___
(for release) (Project Sponsor,name, title)
Project Plan v 1.0 Page 5 of 27

Executive Summary
Table of Contents
1. Executive Summary.........................................................................................................6
2. Overview.........................................................................................................................7
2.1. Project Title...............................................................................................................7
2.2. Project Background...................................................................................................7
2.3. Project Problem Statement & Project Goal...............................................................7
2.4. Objective(s)...............................................................................................................7
2.5. Outcome(s)...............................................................................................................7
2.6. Output(s) (Deliverables)............................................................................................8
2.7. Exclusions..................................................................................................................8
2.8. Assumptions and Constraints....................................................................................8
3. Scope & Time Management Plans....................................................................................9
3.1. Methodology of Work Breakdown Structure (WBS) and Activities...........................9
4. Communications & Stakeholder Management Plans......................................................11
4.1. Summary & Introduction.........................................................................................11
4.2. Communications Management Plan.......................................................................14
4.3. Reporting Requirements.........................................................................................14
5. Project Management Office Structure & Human Resources Plan....................................15
5.1. Project Organisational Structure.............................................................................15
5.2. Human Resources Management Plan.....................................................................16
6. Budget/Cost Management Plan.....................................................................................17
6.1. Introduction............................................................................................................17
6.2. Project Budget and Cost Plan..................................................................................18
7. Risk Management Plan..................................................................................................20
7.1. Introduction............................................................................................................20
7.2. Risk Categories........................................................................................................20
7.3. A Basic Risk Register................................................................................................22
8. Quality Plan...................................................................................................................23
8.1. Quality Management Plan.......................................................................................23
9. Project Closure & Outcome Realisation..........................................................................24
Project Plan v 1.0 Page 6 of 27