Reduce medical errors and the cost

Project Plan
Template & Guide
This guide is intended to be read in conjunction with the following template to assist with the
development of a Project Plan (PP) for Assessment 2 of Unit CNA613.
Remove the Guide from the front of your final document.
The project for this Assessment 2 is hypothetical, i.e. it will not be executed. This has been
developed specifically for the submission of the Project Plan for this assessment 2.
It is assumed that a hypothetical approval to develop this hypothetical Project Plan has come
from steering committee/senior management via the project sponsor after the acceptance of a
preceding Project Proposal.
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What is a Project Plan?
A Project Plan is the management document for the project. It is owned, maintained and utilised by the
Steering Committee to ensure the delivery of project outputs/deliverables and for the realisation of
project outcomes.
Why would you develop a Project Plan?
A Project Plan is developed to provide:
 an overview of all the project components; how you intend to produce the
outputs/deliverables and a brief description of the roles and responsibilities of each of
the stakeholders;
 the project’s sponsor/steering committee/senior management with a documented
framework for the delivery of defined project objectives and the effective monitoring of
the project from start to finish; and
 a formalised agreement between the Project Sponsor/Steering Committee/Senior
Management and the Project Manager of what needs to be delivered and when.
When would you develop a Project Plan?
Approval to develop a Project Plan for a small project may come from senior management or be
obtained from the acceptance or approval of a preceding stage such as a Project Proposal, or
Project Business Case.
What you need before you start:
 Agreement to proceed with the development of the Project Plan from the Project
Sponsor. (Assume this has already been received.)
 Knowledge and understanding of project planning, scope definition, stakeholder
identification, risk identification and the development of work breakdown structures.
 Awareness of the organisation’s corporate strategies &/or goals.
What you will have when you are finished:
A complete Project Plan for a project that is ready for acceptance by the Project Sponsor or
Project Steering Committee.
How to use this template?
The template contains sections which may be developed at many levels of detail depending upon
the individual project.
What is the meaning of the different text styles
Several different text styles have been used within the template, as follows:
Text in italics and in green is intended to provide a guide as to the kind of
information that can be included in a section and to what types of projects it may
be applicable. Please ensure all italics and examples are removed before submitting
your completed Project plan for Assessment 2. Text in normal font is intended as examples.
Text in Blue italics is the Assessment task content required. Remove all Blue italics prior to
submitting your assessment.
Table of Contents
NB: The Table of Contents (TOC) uses the MS Word headings Styles “Heading 1” & “Heading
2” to identify the headings to be used within the TOC.
Each section is separated with a section break. This allows the use of smart headers and
changing from Portrait to Landscape page layouts. Use the show/hide switch “¶”
(or Ctrl+* (Microsoft users)) to toggle the formatting information on/off. It is strongly
recommended to maintain the template’s headings as they are.
Word Count:
Provide a word count for each section where a word count is stipulated. This should be with
[Square brackets] located at the end of each section i.e. [Word count = NNN].
This will not be included in the word count.
Word counts won’t include Headings and subheadings, Tables, and Appendices.
Reduce medical errors and the Project Planv 1.0 Page 2 of 32

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Reduce medical errors and the
Project Plan
Hospital Dillawalla
Anaesthetic/Recovery department - Perioperative Service
Version as at 26 November 2022
Version Date By whom
v 1.0 24/05/2019 Samiksha Prasai Thapaliya
Acknowledgements
The contribution of the following individuals in preparing this document is gratefully
acknowledged:
Tia Sao (Operational Nurse Manager), Jenny Clark (Nurse Manager of
Perioperative Service), Sonia Jane (Nurse Unit Manager of Perioperative
Service), Rachael Sui (Clinical Nurse Consultant of Perioperative Service),
Henry Wilson (Clinical Nurse Educator of Perioperative Service), Jordon Mike
(Deputy Director of Anaesthetists), Robert Lee (Anaesthetic Consultant), Lia
Nguyen (Anaesthetic Registrar), Mia Chau (patient safety liaison officer),
Nancy Kumar and Shweta Karki (Blood Gas Analyser Super Users) and
Anaesthetic/Recovery nurses of Perioperative service
Reduce medical errors and the Project Planv 1.0 Page 3 of 32

DOCUMENT ACCEPTANCE and RELEASE NOTICE
This is release is version v 1.0 of the Reduce medical errors and the Project Management Plan.
The Project Plan is a managed document. For identification of amendments, each page contains a
version number and a page number. Changes will only be issued as a complete replacement
document. Recipients should remove superseded versions from circulation. This document is
authorised for release once all signatures have been obtained.
Complete the version control below
PREPARED: DATE: __24_/05___/2019___
(for acceptance) ([Author], Reduce medical errors and the cost, Project Manager)
ACCEPTED: DATE: __30_/05/2019___
(for release) (Project Sponsor, Jordon Mike, Chief Executive
Officer)
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Table of Contents
1. Executive Summary...................................................................................................6
2. Overview.....................................................................................................................7
2.1. Project Title.....................................................................................................7
2.2. Project Background.........................................................................................7
2.3. Project Problem Statement & Project Goal.....................................................8
2.4. Objective(s).....................................................................................................9
2.5. Output(s) (Deliverables)..................................................................................9
2.6. Outcome(s)......................................................................................................9
2.7. Exclusions........................................................................................................9
2.8. Assumptions and Constraints........................................................................10
3. Scope & Time Management Plans.........................................................................10
3.1. Methodology of Work Breakdown Structure (WBS) and Activities.............10
4. Communications & Stakeholder Management Plans..........................................13
4.1. Summary & Introduction...............................................................................13
4.2. Communications Management Plan..............................................................19
4.3. Reporting Requirements................................................................................19
5. Project Management Office Structure & Human Resources Plan.....................20
5.1. Project Organisational Structure....................................................................20
5.2. Human Resources Management Plan............................................................22
6. Budget/Cost Management Plan..............................................................................23
6.1. Introduction...................................................................................................23
6.2. Project Budget and Cost Plan........................................................................24
7. Risk Management Plan...........................................................................................26
7.1. Introduction...................................................................................................26
7.2. Risk Categories..............................................................................................26
7.3. A Basic Risk Register....................................................................................28
8. Quality Plan..............................................................................................................29
8.1. Quality Management Plan.............................................................................29
9. Project Closure & Outcome Realisation...............................................................30
10. Appendix 1................................................................................................................31
11. Appendix 2................................................................................................................31
IMPORTANT:
This Table of Contents (TOC) uses the MS Word Heading 1 & Heading 2 heading styles to
determine which headings/subheadings are identified in this TOC. You may use these styles
throughout your document to add/delete items from this TOC, however, it is strongly
recommended that you use the templates headings / sub-headings as they are.
This is link to a YouTube video clip which explains how to insert and editing Tables of Content.
At about 3:59 it shows how to update the page numbers. <Link to TOC in Word 2016 >
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Overview
1. Executive Summary
Write here in Normal Text ...
An Executive Summary aims to:
 provide a brief overview of the whole proposal so that executives or managers
could read the executive summary rather than reading the whole proposal
 allow the reader to quickly understand what information is contained in the
proposal
 persuade the reader that the proposal is worthy of being read.
 provide a concise and precise summary of the proposal that can be understood
in isolation.
An executive summary:
 Is a short section of a document that summarises the key points.
 Is a condensed version of the full document.
 Normally not more than one page in length.
 Key points are presented as they appear in the document.
 It is usually written after the body of the document is completed.
 Is not a repetition of the document verbatim.
 Does not include too much background or detail.
 Does not include information not found in the body of the document.
Please follow these steps in presenting an executive summary:
1. Include the project problem statement and the project goal.
2. Introduce how the project idea was generated and who initiated the project
3. Identify what the project will deliver and the success criteria
4. Specify the funding cost in total and duration of the funding term (in financial
years)
5. Describe the steering committee or corporate body which the project sponsor
will be reporting to (i.e. hospital board. This is usually the level of
management that sets corporate strategies/goals).
6. Specify the project sponsor
7. State the name or significant identified risks to the project and the mitigation
strategies for each.
8. Specify any significant project management activities
Presentation tips:
 Provide a brief introduction –Then use dot points. This makes it easier for the
reader to read quickly.
 Use a formal writing style - in your own words.
 Avoid jargon.
 Make the executive summary short and concise.
 Remove unnecessary words &/or sentences.
 Proofread to check the accuracy of grammar and spelling.
[WORD COUNT =
(suggested 250 words)]
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Overview
2. Overview
2.1. Project Title
Reduce medical errors and the cost.
2.2. Project Background
Patient safety has emerged a global concern and requires urgent
attention (Garrouste-Orgeas 2012). From the experience and voice
concerned by anaesthetists/anaesthetic nurses of perioperative
department, the i-STAT (hand held point of care testing blood gas
analyser) providing inaccurate result leaving patients to receive wrong
treatment because 43% of clinical decisions are based on the test results
(Harolds 2015). Moreover, i-STAT requiring 2 different cartridges to obtain
gas results has raised a concern of time consuming. Additionally,
anaesthetic nurses are being taken to ICU to ensure anaesthetists receive
an accurate result claimed for delay in treatment. Consequences of
inadequate and inaccurate flow of information delays in hospital discharge
increasing length of stay (LOS) (Rodziewicz and Hipskind 2018). This has
increased a financial burden of AU1.2 billion to health industry resulting in
lack of essential patient care affecting care quality (Roughead, Semple
and Rosenfeld 2016). Thus, identification of root cause in acute care
needs to be interpreted as vital because 98,000 deaths are recorded
every year due to 80% of human and systematic errors (Bucknall 2010).
Preventive strategy such as procuring and implementing of the GEM4000
that is cost, time and quality effective embraces efficiency providing
satisfaction to the patient and the health care professionals (Faggiano et
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Scope & Time Management Plans
al 2015). Apart from being inconvenience for nurses, medical device of
perioperative department is evident to have significant risks for serious
errors.
Focussing on the South Western South Local Health District (SWSLHD)
strategic plan for 2018-2021, two organisational strategic directions align
with the need for successful implementation of this project objectives.
 Safety and quality care strategy is about delivering care
appropriately and in a timely manner (SWSLHD 2018). Investing in
new technologies as such GEM4000 blood gas analyser provides
choice of result in one blood sample without changing cartridges.
This reduces waiting time and improves the delivery of high quality,
safe clinical care.
 Strategic of a health care system for the future discuss about agile
and innovative care (SWSLHD 2018). With the implementation of
GEM4000 blood gas analyser, which is evident to be efficient,
evidence-based model of care is prioritised to reduce medical errors
and provide effective care improving health outcomes as well as
satisfaction to patients and health professionals
By supporting and funding this project will assist to eliminate life-
threatening impacts. It further secures a long-term sustainability and
reduces the cost associated with patient’s length of stay and cartridges
supply. Moreover, investing on latest technology increases high level of
satisfaction on both the patients and the care providers. Thus, this project
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