BSBPMG518: Manage Project Procurement Assessment

Assessment 1 of 2
To be administered by the Trainer/Assessor after the completion of all formal information
presentation
Course and Code: BSB50815 Diploma of International Business
Unit/s of Competency: BSBPMG518 Manage Project Procurement
*Student Name:
Assessment Type: Scenario, Assignment, Report
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ALL QUESTIONS MUST BE ANSWERED. TO ANSWER THE QUESTIONS, USE THIS DOCUMENT.
Assessment 1 – BSBPMG518: Manage Project Procurement
Please complete this assessment and submit for marking. This forms part of your assessment for
BSBPMG518 Manage Project Procurement.
The following documents are related to this unit.
 BSBPMG518 Unit of Competency
 BSBPMG518 Learner Guide
Word count
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In this assessment some of the questions include a word count. This is a guideline only, but your
answers should not vary substantially (i.e. +/- 10%) from the word count provided. Microsoft
Word includes a word count tool.
Reasonable Adjustment
Whilst reasonable adjustments can be made in terms of the way in which evidence of
performance is gathered, the evidence criteria for making competent/not yet competent decisions
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same irrespective of the group and/or individual being assessed; otherwise comparability of
standards will be compromised. Please consult your trainer or the Director of Studies if you have
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Instructions to the Student
Please read all the information given to you before you start this assessment. If you do not
understand some or all the questions, please discuss them with your trainer/ assessor. Answer all
questions in your own words. The questions are designed to assess your understanding of the unit
as well as your underpinning knowledge. Please follow the below mentioned instructions before
starting the assessment.
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Assessment Requirements
Students must answer all questions and demonstrate all required skills to a satisfactory standard.
If you do not answer some questions, and are therefore deemed to be Not Yet Satisfactory, your
trainer/ assessor may ask you supplementary questions to determine your competence. Should
you still be deemed Not Yet Satisfactory, you will have the opportunity to undertake a
supplementary assessment or appeal the result.
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This assessment is intended to be equitable, fair and just. If you feel that the college should
change any aspect of this assessment to be fair, equitable or just, immediately contact your
assessor who will attempt to make alterative arrangements.
Submission details
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either by dragging and dropping your assessment into the space provided or browsing the
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 Upload this assessment online in ACCIT Moodle once you have completed your
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Note: Please submit all assessment components in one file, or with as few attachments and
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place them all in the one document.
Performance objective
The students need to understand how to determine procurement requirements, establish agreed
procurement processes, conduct procurement activities, implement and monitor procurement,
and manage procurement finalisation procedures.
Assessment description
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This assessment provides a scenario on how to Manage Project Procurement.
To complete this assessment successfully answer the questions in as much detail as possible.
Scenario
The scenario will be a continuation of the case study from the previous unit in which the
student has to solve tasks related to managing the project scope.
This unit will take us one step further into researching and managing the procurement of
required services. The services are required to realize the project of updating the information
system database with the goal of establishing better control over the condition and status of the
stock material for the TruEco’s retailers. It has been decided that the task will fall onto an
outsourced software development team which will then develop a solution.
Question 1
Objectives  Identify procurement requirements with input from stakeholders
as basis for procurement planning
 Work with others to determine procurement requirements and
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91412 CRICOS Code: 02978C
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produce a procurement management plan for a project
 Carry out procurement and contracting activities according to
agreed processes
 Monitor activities across a project's life cycle and resolve issues
that could affect achievement of project objectives
 Document a review of procurement management processes and
procedures
 Organise, evaluate and critique ideas and information from a
range of complex texts
 Develop plans using vocabulary, structure and conventions
appropriate to text
 Create documents for external use using required format and
vocabulary suitable for audience
 Draft requests for approvals using organisational formats
 Participate in verbal exchanges using clear language to seek and
provide information, or request approvals
 Use active listening and questioning techniques to confirm
understanding
 Recognise cost parameters and interpret numerical information
accordingly
 Select and use appropriate conventions and protocols when
communicating with internal and external stakeholders to seek or
share information
 Sequence and schedule complex activities, monitor implementation
and manage relevant communication
 Make decisions based on analysis of options against set criteria
 Describe the general features of a procurement management plan
 Summarise procurement procedures and required documentation
 Explain the general conditions and legal obligations of contracts as
they relate to project procurement
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A) Identify the objectives of your project. (within 60-80 words)
B) Identify all the stakeholders within TruEco’s project and document their expectations
and suggestions for the procurement requirements. (within 80-100 words)
C) What will you need to consider prior to planning procurement? (within 60-80 words)
D) Explain what is meant by the following procurement requirements:
 Analysis of work breakdown structure
 Budget review
 Organisational procurement policy and procedures
 Resource analysis
 Resource types
 Service level agreements
 Specifications and performance requirements for goods and services
 Statement of work
 Vendor supply options available
(within 60-80 words for each)
A) The project is based on the development and upgrading of a new system for
understanding the processes in which they could keep a track of their stock levels and
monitor the activities of the retail store. The other most important objective set for the
project is to provide a notification to the store manager whenever the stock of a certain
product would get replenished.
B) The different stakeholders within the project are:
1. The Retail Store Manager – They would expect that the new system would be able
to bring about massive kind of changes with upgrading of the system infrastructure.
2. Logistics Departmental Manager – They would expect a simplified information
database system, which would help in understanding the levels of stock within the
retail store.
3. Database Developers – The database developers would expect that the project
would be able to meet to the requirements provided by the retail store manager. This
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91412 CRICOS Code: 02978C
Version: 3.0 Doc ID: SPAI-1305050396-
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information system should have some kind of automation features that would add
capability to the managers for producing relevant information about stocks.
C) Before the plan for making procurement, some of the needs that should be considered
are:
1. Needs of the retail store – The current problems should be analysed and hence the
database developers should proposed solutions.
2. Budget – After planning over the possible solutions, the budgetary considerations
should be made efficiently.
3. Suitable technologies – The database developers should design the necessary
documents for providing update to the retail manager about the most possible
technology.
D) 1. The analysis of work breakdown structure for procurement requirements helps in
understanding the factors based on which the different items would be procured before
the progress over the project. The WBS also helps in understanding the different levels
within the working factors within the industry.
2. Budgetary considerations form an important factor for procuring of required items.
The items that need to be procured for the store should be purchased within a certain
budget. Any kind of out-of-scope budget should be reported immediately to the retail
store manager for taking into consideration.
3. The procured items should meet according to the policy and procedures set by the
organisation. Any of the procured items, which would not be following according to
the norms of the organisation should be returned immediately.
4. After the business requirements have been set, an analysis should be made about the
different type of resource that would be set for the project.
5. The different type of resources should be mentioned properly. This could be in the
type of human resource, material resource or budgetary resource. These different
resource types should be selected properly and should be provided to the approval over
the resource types.
6. During procuring of the required items, a certain kind of SLA should be signed
between the retailer who is procuring the items and supplier of goods and other
ABN: 80 126 576 896 National Provider Code:
91412 CRICOS Code: 02978C
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services. The SLA also provides an assurance that each of the procured items would be
meeting with the standards expected by the retail store. Any kind of discrepancy should
be reported to the supplier as per the set norms of the policy.
7. Each of the goods and services that would be procured should be checked for their
specifications and the requirements necessary for meeting with the performance
standards.
8. A SOW can be defined as routine document that would help the project manager to
understand the working capabilities of different people employed over a certain task.
Specific activities, timelines and deliverables that would be provided to the vendor
would also help in improving the services that would be offered to the client.
9. The different vendor supply options that are available should be selected in advance.
The options that would be available for procurement of resources should be collected
from vendors.
ABN: 80 126 576 896 National Provider Code:
91412 CRICOS Code: 02978C
Version: 3.0 Doc ID: SPAI-1305050396-
8050
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