CQUniverstiy NAIDOC Week Celebrations - Project Plan

This document is a project plan for the CQUniverstiy NAIDOC Week Celebrations. It includes the project background, description, major deliverables, stakeholders, requirements management, scope, schedule, cost baseline, risks, and tolerances.

TERM 1 ASS_2
PROJECT PLAN
Student name Student number Qu/s responsible for.
Campus: Insert campus or distance
Tutor: Insert tutor name
Tutorial number: Insert the tutorial number
1

1 PROJECT INTRODUCTION
1.1 PROJECT BACKGROUND
The project is aimed to develop professional awareness program of Torres Straits island people
perspectives through developing various opportunities for the CQU staffs and students (Taylor
2018). The associates will be able to keep themselves engaged to the observance committees so
that they can celebrate the National aboriginals.
1.2 PROJECT DESCRIPTION
The aim of the project is to identify and measure the impact of various projects those have been
developed by different school and technologies (SET) to keep their staffs and students engaged
to their job roles. The program will let the associates realize about the positive impact of
relationship building with the original committee (Bodkin-Andrews and Carlson 2016). The
project will develop cultural program to increase the cultural awareness among the staffs and
students.
1.3 MAJOR DELIVERABLES
To create awareness among the staffs and students regarding indigenous culture
To identify the potential communication and risk management plan
To design and develop stakeholders management plan
1.4 JUSTIFICATION
(a) Output (b) Outcome (c) Benefits
To increase awareness
among the staffs and
students of CQU regarding
indigenous cultural
community by developing
cultural awareness program
The program will be able to
engage the students and
staffs about the indigenous
culture and discrimination
among different languages
It will let the students and
staff of CQU to know about
the distinct inhabitant groups-
aboriginal people and Torres
straits (Kukutai and Walter
2015). They would also come
to know about the language
details and their
discriminations.
2

2 STAKEHOLDERS
2.1 KEY STAKEHOLDER LIST
(6 Marks)
Stakeholder Category
(i.e.
Sponsor /
Supplier /
User)
Description of Interest Description of Influence
1 Royal admin
Limited
Project
sponsor
The company is highly
interested to invest capital
to organize and host
cultural awareness
program
Influence will be high as he
is investing required capital
2
William Watson
Event
organizer
Interested to organize the
cultural awareness event
The event organizer has
high influence because he
is organizing the complete
event
3
Stephen Smith
Cultural
facilitator
Interested to define the
differences between
various culture and
languages
Influence is medium
because he is not directly
associated to the project
4
SET indigenous
committee
Event
organizati
on
committee
Interested to promote the
cultural awareness among
all CQU staffs and
students
Influence will be extremely
high as the committee itself
is organizing the cultural
awareness program
(Robinson et al. 2016)
5 Interior and
Exterior designer
and suppliers
Suppliers Proper sales and
promotional activities are
needed to be considered
by the suppliers
Medium influence is
associated because of they
are assigned to make the
entire program attractive
6
Steve Lee Show
coordinato
r
Interested to make
coordination between the
participants to meet the
objectives
Influence is low because he
only helps to coordinate the
show (Dalton et al. 2015)
2.2 STAKEHOLDERS ENGAGEMENT ASSESSMENT MATRIX (3 MARKS)
Stakeholder Unaware Resistant Neutral Supportive Leading
Royal admin
Limited

William
Watson

Stephen
Smith

SET

3

indigenous
committee
Interior and
Exterior
designer and
suppliers

Steve Lee 
2.3 Stakeholder Communication (1 mark)
Communication method PULL or PUSH Justification
Conference PULL The event and show organizer will be able
to grow the interest of the students and
staffs of CQU
Face to face interaction
PUSH Face to face interaction is required to share
the creative ideas and brainstorming with
the rest immediately
3. REQUIREMENTS MANAGEMENT
3.1 Traditional Owner/s of the land on which CQ University campuses are located
A single stakeholder cannot take this complete responsibility therefore the entire project should be
divided into smaller segments. Each of the campus associates are responsible to contribute high.
In order to accomplish the objectives the stakeholder’s individual’s contribution is necessary.
Though, huge amount of data are required for the successful completion of the project but one
stakeholder needs to be assigned for each single campus.
3.2 Opening statement style
There are two different opening statement style available such as “acknowledgment of the country”
and “welcome to the country”. Though, in order to spread the cultural awareness program among
students and staffs acknowledgment of the country is much suitable (Bodkin-Andrews and Carlson
2016). The other approach is avoided because it is not applicable for the country natives.
3.3 Requirements gathering for each event
Advanced program plan requires to be arranged by the project associates to gather data from
various resources. Requirements are needed to be gathered from each identified resources.
3.4 Requirements traceability
In order to store, retrieve and trace data the project and program development committee require
resource log and cloud database.
3.5 Requirements prioritization process
MSCW technique is used to determine both the functional and operational requirements.
Component name Component explanation
M Must possess accurate requirements
S Should have when all information are available
4

C Could hold different non critical requirements
W Will do not have any requirements
4 SCOPE
4.1 WP NUMBER RESTRICTION
It has been determined that the more the numbers of work packages will increase the more the
complexity will increase. It is the responsibility of the assigned project manager to restrict the
numbers of WBS work packages. Combinations of lesser numbers of activities are easier but
combining more activities will surely increase the complexity. Combination of around six work
packages will help the project team members to realize the project goal and objectives easily
avoiding risks and uncertainties. Preparation of work schedule with smaller numbers of work
package is also an easier approach
4.2 WORK BREAKDOWN DIAGRAM
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1.1 Detail of the programs
1.0 Weekly celebration
program for NAIDOC
Figure 1: WBS developed for the project
(Source: created by author)
4.3 WBS DICTIONARY
1.1 Detail of the programs
Description of work In this phase, the program details are elaborated
including design, waiting and rest room design. The
volunteers are also hired in this phase
Cost Estimate $1500
Start and Finish Dates 14/05/2019 – 14/05/2019
1.2 Implementing program faculty
Description of work Different faculties those required to implement the
program are elaborated in this phase
Cost Estimate $2000
Start and Finish Dates 14/05/2019 – 14/05/2019
6
1.3 Defining facilities1.2 Implementing
program faculty
1.3.2
Welcoming
the guests
1.3.1
Inviting
guests of the
awareness
program
1.2.2 Project
exhibition
and
presentation
1.2.1
Cultural
programs
presentation
1.1.2 Hiring
volunteers
1.1.1
Designing
waiting and
rest rooms

1.3 Defining facilities
Description of work The facilities and functionalities needed for the program
implementation are demonstrated in this phase
Cost Estimate $1400
Start and Finish Dates 14/05/2019 – 14/05/2019
1.1.1 Designing waiting and rest rooms
Description of work The interior and exterior of both the waiting and res room
are elaborated in the phase
Cost Estimate $1500
Start and Finish Dates 14/05/2019 – 18/05/2019
1.1.2 Hiring volunteers
Description of work After measuring the abilities and performance the
volunteers are hired in this phase
Cost Estimate $1800
Start and Finish Dates 18/05/2019 – 22/05/2019
1.2.1 Cultural programs arrangement
Description of work In this phase the details cultural activities are arranged by
the program developer and event managers
Cost Estimate $2300
Start and Finish Dates 22/05/2019 – 28/05/2019
1.2.2 Project exhibition and presentation
Description of work The way through which cultural awareness program can
be exhibited and presented are illustrated in this phase
Cost Estimate $4500
Start and Finish Dates 28/05/2019 – 30/05/2019
1.3.1 Inviting guests of the awareness program
Description of work Both chief and other guests are invited in this phase
Cost Estimate $3000
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Start and Finish Dates 30/05/2019 – 4/06/2019
1.3.2 Welcoming the guests
Description of work In order to welcome the guests in this phase proper
program and welcome notes are presented and prepared
Cost Estimate $2400
Start and Finish Dates 4/06/2019 – 12/06/2019
5 SCHEDULE
Activity
Designing waiting
and rest rooms
Description of work Start Date End
Date
Duration
(days)
1. Developing
details facilities
The facilities required for the cultural
diversity program are all developed in
this phase
14/05/201
9
16/0
5/20
19
1
2. Arrangement of
rooms for
exhibition
In order to present the conference some
rooms, hall or other venues are to be
booked that are arranged in this phase
16/05/201
9
17/0
5/20
19
1
3.. Execution of the
program
In this phase, the program is executed 17/05/201
9
18/0
5/20
19
1
Activity
Hiring volunteers
Description of work Start
Date
End
Date
Duration
(days)
1. Measuring skills
before hiring
Before hiring project associates their
skills and knowledge needs to be
analysed and measured
18/0
5/20
19
19/0
5/20
19
1
2. Resource analysis In order to execute the project the set of
resources required are all identified in
this phase
20/0
5/20
19
21/0
5/20
19
1
3. Measuring the skills
of the volunteers
The volunteer’s previous experiences are
measured in this phase
21/0
5/20
19
22/0
5/20
19
1
Activity
Cultural Training
program
Description of work Start
Date
End
Date
Duration
(days)
1. Hiring training group The group who will participate in the
training program are hired in this phase
22/0
5/20
19
25/0
5/20
19
3
2. Arranging training
facilities
In this phase training facilities are all
arranged
25/0
5/20
19
27/0
5/20
19
2
3. Arranging room for
the training program
Training room should be decorated in
this phase
26/0
5/20
28/0
5/20
3
8

19 19
Activity
Project exhibition and
presentation
Description of work Start
Date
End
Date
Duration
(days)
1. Designing exhibition
group
In this phase exhibition group should be
designed
28/0
5/20
19
28/0
5/20
19
1
2. Exhibition room Room is allocation in this phase for final
exhibition
28/0
5/20
19
29/0
5/20
19
1
3. Card printing Invitation cards are printing for the
guests (chief) in this phase
29/0
5/20
19
30/0
5/20
19
1
Activity
Inviting guests of the
awareness program
Description of work Start
Date
End
Date
Duration
(days)
1. Chief guest
invitation
The planned chief guests are invited in this
phase
30/0
5/20
19
31/0
5/20
19
1
2. Printing separate
cards for the guests
In this phase a separate card needs to
be prepared for the others
1/06
/201
9
2/06
/201
9
1
3. Event planning Preparing event management plan 3/06
/201
9
4/06
/201
9
1
Activity
Welcoming the guests
Description of work Start
Date
End
Date
Duration
(days)
1. Hall arrangement Designing the hall for arranging the
event
4/06
/201
9
7/06
/201
9
4
2. Assigning program
roles
Volunteers are others are assigned to
different roles in this phase
8/06
/201
9
10/0
6/20
19
2
3. Arrangement of the
program lists
The program list is prepared in this phase 10/0
6/20
19
12/0
6/20
19
2
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6 COST BASELINE
Weeks
WBS
id
WP /Activity
name
1 2 3 4 5 6 7 8 9 10
1.1 Detail of the
programs
$150
1.2
Implementing
program faculty
$210
1.3 Defining
facilities
$0
1.1.
1
Designing
waiting and rest
rooms
$400
1.1.
2 Hiring
volunteers
$350
1.2.
1 Cultural
programs
program
$2000
1.2.
2 Project
exhibition and
presentation
$2000
1.3.
1
Inviting guests
of the awareness
program
$450
1.3.
2
Welcoming the
guests
$2200
Total weekly
cost
$150 $2960 $2450 $2200
Cumulative
cost
$150 $3110 $5560 $7760
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7 RISKS
Risk Register
Name Description Likelihood Impact Response
type
Mitigation strategy
Threat Recism likely High Transferred The associates should arrange
cultural awareness program
among the project associates
Threat Cultural diversity Most likely high Accepted Must arrange cultural training
and development program
Opportunity Inadequate
commitment among
the project
associates
Rare Medium Mitigated Cultural unit implementation will
elaborate the cultural programs
8 TOLERENCES
Tolerance Specific Tolerance allowed
Tolerance specified for time 3 weeks
Tolerance specified for cost $30,000
9 LESSONS
Previous lessons
learned
Why did the
presenters find the
question insulting?
Proposed activity to
address the lesson
(in current project)
Work package
which activity will
be added
The numbers of attendees
in terms of staffs and
students get reduced as
soon as they came to
realize that, that the
cultural awareness
program is not at all
related to the arranged
event
Because it is
somewhere related to
cultural diversity and
Recism Cultural awareness
program has been
arranged by SET for CQU
students and staffs
Seminar, workshop
and conference
Project Submission Approval
The undersigned acknowledge that they have reviewed the Assessment Task 2 and
agree with the information presented within this document.
Signature: <Please Fill> Date: 27/04/2019
Print Name: <Please Fill>
Title: <Please Fill>
Organisation: <Please Fill>
11

REFERENCES
Bodkin-Andrews, G. and Carlson, B., 2016. The legacy of racism and Indigenous Australian
identity within education. Race Ethnicity and Education, 19(4), pp.784-807.
Dalton, B., Wilson, R., Evans, J.R. and Cochrane, S., 2015. Australian Indigenous youth's
participation in sport and associated health outcomes: Empirical analysis and implications. Sport
Management Review, 18(1), pp.57-68.
Ens, E.J., Pert, P., Clarke, P.A., Budden, M., Clubb, L., Doran, B., Douras, C., Gaikwad, J., Gott,
B., Leonard, S. and Locke, J., 2015. Indigenous biocultural knowledge in ecosystem science and
management: review and insight from Australia. Biological Conservation, 181, pp.133-149.
Kukutai, T. and Walter, M., 2015. Recognition and indigenizing official statistics: Reflections from
Aotearoa New Zealand and Australia. Statistical Journal of the IAOS, 31(2), pp.317-326.
Pert, P.L., Ens, E.J., Locke, J., Clarke, P.A., Packer, J.M. and Turpin, G., 2015. An online spatial
database of Australian Indigenous Biocultural Knowledge for contemporary natural and cultural
resource management. Science of the Total Environment, 534, pp.110-121.
Robinson, C.J., James, G. and Whitehead, P.J., 2016. Negotiating Indigenous benefits from
payment for ecosystem service (PES) schemes. Global Environmental Change, 38, pp.21-29.
Romaine, S., 2015. The global extinction of languages and its consequences for cultural diversity.
In Cultural and Linguistic Minorities in the Russian Federation and the European Union(pp. 31-46).
Springer, Cham.
Taylor, J., 2018. Indigenous peoples and indicators of well-being: an Australian perspective on
UNPFII global frameworks. Canberra, ACT: Centre for Aboriginal Economic Policy Research,
Research School of Social Sciences, College of Arts & Social Sciences, The Australian National
University.
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