Project on Riverina Agriculture and Lifestyle Show

[DOCUMENT TITLE]
[Document subtitle]
[DATE]
[COMPANY NAME]
[Company address]

Contents
Introduction............................................................................................................................. 2
Project Description................................................................................................................2
Measurable Organizational Value (MOV)....................................................................................2
Area of Impact...................................................................................................................... 2
Desired Value....................................................................................................................... 3
Timeframe for MOV............................................................................................................. 4
MOV Summary.................................................................................................................... 4
Scope Management Plan............................................................................................................ 4
Project Scope........................................................................................................................ 4
Project Management Methodology..........................................................................................5
Resources for the Project........................................................................................................5
People Resources............................................................................................................... 5
Technological Resources....................................................................................................8
Work Breakdown Structure........................................................................................................8
Gantt chart.......................................................................................................................... 10
Project Risk Analysis and Plan.................................................................................................11
Assumptions made.............................................................................................................. 11
Dependencies...................................................................................................................... 11
Constraints......................................................................................................................... 12
Risk Identification............................................................................................................... 12
Risk Assessment................................................................................................................. 12
Risk Register...................................................................................................................... 12
Quality Plan........................................................................................................................... 14
Verification Activities.......................................................................................................... 14
Validation Activities............................................................................................................ 15
Closure Checklist.................................................................................................................... 15
Evaluation of the Project.......................................................................................................... 18
References............................................................................................................................ 20

Introduction
BT & Sons is based out in Australia and they are an enterprise that offers farming equipment
to local farmers. They organize an annual event called RALS or Riverina Agriculture and
Lifestyle show. Since last several years, RALS has grown gradually and finally it has grown
so large that their manual ticketing system at place is starting to become restrictive. Globex is
a division created by the enterprise to look after the annual show. Their primary
responsibility is to be an event management company to look after the needs of RALs.
(Dowson, & Bassett, 2015) Globex has now decided to develop a computerised system so as
to handle the ticketing system and make the process automated and seamless both for
organizers and visitors.
Project Description
Since manual ticketing system has turned out to be limited, the automated ticketing system
was deemed to be a replacement. The system would feature a friendly user interface,
identification system, database system and capable reporting functions.
Measurable Organizational Value (MOV)
MoV or Management of Value is a tool for management which is meant to provide maximum
benefits to the efficient use of resources. It follows a specific set of methods, processes and
principles.
Area of Impact
Area Rank Impact
Strategy 3 ● Brand position in the market
● Heightened capacity for visitors
● Competitive edge for RALS
Customer 1
● Reduced waiting time

● Seamless access to the event
● Quicker information updates
Financial 5 ● Reduction in labour costs
● Faster accounting
● Improved control over expenditures
● Increased profits owing to reduced overheads
Organizational 2 ● Team management becomes easier
● Work allocation is easier
● Scheduling and other operations are streamlined.
Social 4 ● Benefits to farmers from updated information
● Easy access to farming equipments
● Increased opportunity to network
Desired Value
Better: Visitors are likely to enjoy the event while at the same time gaining information and
networking more. As a by-product this raises the quality of the event.
Faster: Even information and ticketing flow is speedier.
Cheaper: Operational costs are reduced.
MOV Metric
Stakeholder Expectation Target
B T & Sons Farming
Equipment
Improving RALS value for
customers and visitors
Increased in visitor count by
5% and increased positive
perception of RALS

Globex Improvement in
administration as well as
operations
A savings of 15% time and
reduction of operational
costs.
Indigenous Community
Volunteers (ICV)
Increase in donations 15% rise in donations
RALS Volunteers Satisfaction of volunteers
would increase
Volunteers are more
satisfied
Timeframe for MOV
 Benefits with respect to the project must end by next RALS event
MOV Summary
 Project is perceived to bring net positive results to RALS with respect to visitors
satisfaction, revenue generation and cost management.
Scope Management Plan
Project Scope
Scope of the project defines the ultimate goals of the project, it’s timeframe, functions,
project outcomes and costs. (Schwalbe, 2015)
Resources that would be benefits from the project are listed below :
● Contributors of the project namely Globex, ICV, Virtuocon and BT & Sons
● Helping the stakeholders gain a better experience and improving the operational
process of the event.
● Management of volunteers, retrieving of information and capture of critical data needs
to be improved.
● This new system implementation is meant for ticketing system and management
Globex and not the entire operations (Watt, 2016)..

Project Management Methodology
Among many project management methodologies at disposal, the PMBOK methodology is
one of the most famous and respected. The biggest feature of PMBOK is that it allows for a
lifecycle model that includes the initiation phase (Spaho, 2016), the execution phase, the
planning phase and the control phase. Each of these phases have some critical function that is
associated with the activities of the project including system design, system analysis,
estimation of costs, quality testing, training and installation, program testing and the final
closure of the project.
Resources for the Project
In order to get the project completed, the resources given below need to achieve a particular
outcome.
People Resources
Role Organization Responsibilities Timeframe/s
Sponsor B T & Sons Supporting RALS
as well as Globex
with all kinds of
management,
funding and
leadership.
A commitment to
the project that
goes up to and
beyond the
project