Riverina Agriculture and Lifestyle
Added on 2020-03-15
14 Pages3441 Words49 Views
Running head: Online Duty Roster1Project CharterProject ClientSystem NameOnline Duty RosterDate of CharterDocument StatusVersion Number Prepared byTeam NameTeam MembersNameContact details
Running head: Online Duty Roster2Table of ContentsIntroduction......................................................................................................................................3Project Description..........................................................................................................................3Project Objective.............................................................................................................................4Scope Management Plan..................................................................................................................5System Requirements......................................................................................................................6Project Schedule and deliverables...................................................................................................6Risk Analysis...................................................................................................................................8Quality Management Plan...............................................................................................................8Conclusion.......................................................................................................................................9Recommendation.............................................................................................................................9References......................................................................................................................................10Appendix 1: Project Closure Checklist/ Report.............................................................................12Appendix 2: Project Evaluation.....................................................................................................15
Running head: Online Duty Roster3IntroductionRiverina Agriculture and Lifestyle Show (RALS) was established by sons farming and B Tequipment before the creation of Globex in the year 2000. The RALS demonstrates localbusiness, lifestyle products, farmers, and suppliers of agricultural equipment in Novemberannually. RALS management needs coordination of volunteers, show stands, volunteers, livedisplays, demonstration and catering.The RALS is controlled by a society committee and since it implementation it has grownsignificantly. Globex possess a strong society engagement to the RAL through volunteers’coordination and control needed for smooth running of RALS.Indigenous Community Volunteers (ICV) who are very involved in RALS receives all donationsfrom the show gates. Societies invite ICV to aid in achieving their own objectives through skilledvolunteers who offer assistance where resources and skills are few. The ICV also give back tothe society by offering volunteers to help with RALS.RALS rely on volunteers to have the ability to give all takings to ICV. Volunteers are requiredfor a variety of operations like: ticket issuance at the gate, RALS clean up in the course of theday and after hours, after event clean up, site set up, data stands, first aid, site maps hanging out,and lost and found collection maintenance.Globex employees coordinate these activities manually up to date. However, these operationstake a lot of time due RALS compliance requirement, its strong growth and the rising number ofvolunteers. Globex have decided to contract the RALS on the development of a duty roster system tomanage their volunteers and relieve staffs from manual work. Data of volunteers including thosefrom agencies are captured through this system.Project DescriptionIn order to monitor all volunteers of RALS, Globex have asked to change existing manualprocesses and fit in the system that are computer-based. Information of all volunteers andcompanies that offer volunteers for RALS should be captured. The following is some of the
Running head: Online Duty Roster4information captured by Globex; volunteers contact and name details, volunteer task, relevantcertifications and qualifications, companies offering volunteers, availability time and day,allocation time and day, and allocation of meal or drink voucher. Volunteer duties Information captured by online duty roster system includes; task name andshort description, qualifications and certifications needed, filling the task priority, companiesoffering volunteers, and required hours or days at the RALS.Globex has been a committed customer of Virtucon, as such Virtucon has been asked to facilitatethe management of the rostering system. Globex and other society will not be charged formonitoring the project by Virtucon as a sign of good will and will give solution within the timeframe and without much expenses while still achieving requirements of the project. Project ObjectiveThe objective of this project is to develop an online duty roster to manage RALS volunteers. Itwill take approximately 20 weeks.Some of the values enhanced by the online duty roster system include; speed access- information can be stored, retrieved and sorted faster using a computer system ascompared to manual processes. Information queries is faster and ease the search of volunteersthrough identifiers like phone number or address due to existence of powerful tools. (Fitsilis,Gerogiannis & Anthopoulos, 2014).Confidentiality- documents in a computer system are safeguarded using a password. As suchonly authenticated users are allowed to access information. Manual systems on the other handuse physical keys and locks to manage access. (Elkarmi, Shikhah, Alomari & F. Alkhatib, 2011).Audit Trail- computer system manages record keeping by tracking additions and changes. Iteliminates paperwork and layers of management. Information accessed by every user, the timethe operation was made as well as any changes that were performed is recorded by acomputersystem. (Fisher, 2014).Space required and data Availability-data sorting is done automatically using computer systemwhereas manual processes need constant maintenance so as to sustain their integrity
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