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HRM514 - Human Resource Management Information System

   

Added on  2020-03-02

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IntroductionHuman resource management information system (HRIS) refers to integrated information systemby use of a human resource software to effectively manage employees and internal affairs of the human resource department (Al-Azzam, 2015). The HRIS system improves efficiency, collects information, and facilitates work flow in the human resource management department. The HRISsystem is involved in the following functions in the human resource management department; reporting, performance management, time & attendance, workflow& communication, benefit management, demographics & compensation and applicant tracking. A comprehensive HRIS system contain the following components; database, time & labour management, payroll function, benefits, employee interface and recruitment and retention. These components enable the centralization and ease management of employees’ data. The following report analyses two HRIS system functions that are payroll and recruitment a casestudy of K&S Corporation human resource department in Australia. The report will involve study of how HRIS systems are used in payroll and recruitment functions in organizations and how K&S Corporation are utilizing it in the human resource department. The discussion will focus on truck drivers as employees of K&S Company.Company InformationKain and Shelton (K&S) was started in 1945. The company specializes in providing transport services of cargo around Australia and New Zealand. The company started by supporting Victorian and Mt Gambier based business. The company has expanded in the past 60years to serve customers around Australia and New Zealand. K&S Corporation is a public traded company listed in Australian stock exchange. K& S had revenue of AU$ 688.8 million in for 2015-2016 financial yr (Ksgroup.com.au, 2017). The company has the following subsidiaries; DTM, Regal Heavy, Scott Corp, Aero Refuellers, K&S Bulk, K&S NZ, K&S Freighters. The company has a total of 2221 employees. The company also has 4050 vehicles and trailers. The K&S has dedicated human resource management department that attracts and retains employees. The K& S HR department has a competitive strategy that is based on continuous improvements through training and development. The HR department is also committed to excellent employees’ facilities, safety, and compensating competitive wages.

Uses HRIS by organizationOrganizations utilize HRIS to improve reliability, accessibility, and accuracy in the human resource department. The following section contains a review of how organizations are utilizing HRIS in payroll functions and recruitment functions in the HR department.Utilization of HRIS in recruiting functionPoutanen and Puhakka (2010) stated that online recruiting was being adopted by companies as a primary method by the human resource department to get potential people to apply for positions in the organization. He also recorded that online recruitment enabled organization to reach more potential candidates, was cheaper and most effective to acquire best talents in the labour market. Organizations use HRIS in the HR department in the recruitment function in the following way; First, organizations are using HRIT systems to identify potential applicants. The organizations use online requiting system to attract potential candidates (Hussain, Wallace and Cornelius, 2007). These candidates fill their details on the recruitment forms available online. The HR department then use the data filled by applicants to identify potential candidates who are available in the labour market. This function of the recruiting system saves the HR department resources that would otherwise would be used to scout for potential candidates in labour market. Secondly, the HRIS system enables the HR department to analyze personnel. The recruiting system enable the depart sort, analyze, and evaluate personnel in terms of education qualifications and experience. Candidates fill their data and the system automatically analyses the data the HR department to make informed decisions. The online recruitment system is able toarrange candidates’ in order of their education level, years of experience, and gender (Zafar, 2013). Thirdly, organizations utilize HRIS system in the selection of potential candidates. The HR department is able to select the desirable candidates from the applications submitted online. The selection involves picking the most appropriate in the process hiring. The selection of appropriate candidates enables the HR department through a recruiting system is reliable, fast and more accurate than face to face selection.

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