Human Resource Management: Purpose, Functions, and Effectiveness

This document provides an overview of human resource management in Sainsbury organization. It discusses the purpose and functions of HRM, strengths and weaknesses of recruitment and selection approaches, benefits of HRM practices, and evaluates their effectiveness. The document also highlights the benefits of HRM practices to employers and employees.

Human resource
employee induction
manual part-1

Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
P1 Purpose and function of human resource management..........................................................3
P2 strengths and weakness of recruitment and selection approaches..........................................5
TASK2.............................................................................................................................................7
P3 Benefits of HRM practices.....................................................................................................7
P4 Evaluate the effectiveness of HRM practices.........................................................................9
CONCLUSION..............................................................................................................................10
REFERENCES..............................................................................................................................12

INTRODUCTION
Human resource management is defined as the systematic process that consist various functions
like developing effective policies and planning, hire appropriate employees, provide them work
related training that enhance their performance and efficiency, develop effective employee
relation as well as motivate organisational employees through appraising their performance that
inspire them to contribute in achieving organisational goals and objectives efficiently. Basically,
HRM is the systematic strategic approach that is responsible managing organisational employees
properly for the purpose of gaining sustainable competitive advantages (Abner, Kim and Perry,
2017). In the organisation HRM department is formulated that perform various functions like
firing employees, managing them and fire un productive employees as well. In this report the
chosen organisation is Sainsbury with is the second largest supermarket chain establishes in the
year of 1869 by John James Sainsbury. The headquarter of respective organisation is situated in
London, England, UK. 14,28 shops are operated by the organisation in different locations. The
report consists function as well as purposes of HRM, different HRM practices are discussed.
Various strengths as well as weaknesses of the process of selection and recruitment is mentioned.
Along with that, benefits of HRM process for employee and employer is described in this project
report.
TASK 1
P1 Purpose and function of human resource management
As the HRM process consists various activities and functions such as managing employees
and motivating them to perform in well-defined manner. Proper execution of HRM process help
the Sainsbury to achieve all goals and objectives efficiently. HR managers of organisation
perform various functions like developing planning, organize all resources, fulfil organisational
staffing requirements as well as provides training and development opportunities to employees
for the purpose of increasing employee performance and productivity. The department of human
resource management department is liable for recruiting suitable employees for organisational
vacant positions (Adamovic, 2018). First of all HR managers of Sainsbury organisation analyse
organisational vacant job positioning and recruit employees according to job requirements than
training is provided to them that for completing the defined work properly. Different purpose as
well as functions of human resource management are defined below:

Purpose of Human resource management:
Manage employee performance and provide training: HRM department of Sainsbury,
provide various information related to organisation in induction programme that is conducted
after selection process. Appropriate training is provided to employees for the purpose of
enhancing their skills and capabilities to perform defined task more efficiently. Managing the
Performance of employees is the most important objective of human resource management
department of Sainsbury.
Recruit appropriate employees: The purpose or objective of HRM department is to recruit
appropriate employees form different internal and external sources. Managers of Sainsbury
analyse the requirement of employees within organisation and fill the position with suitable
candidate who perform all functions efficient, training is provided to them and ensure their
proper management so, organisational objectives are achieved.
Enhance employee engagement as well as morale: In HRM department of Sainsbury
different organisational policies and programmes are formulates for the purpose of enhancing the
rate of employee engagement and boost their morale to complete defined task in appropriate
manner (Alzyoud, 2018). There are various career development opportunities, performance
appraisal, financial benefits and rewords are provides to employees by the HRM department
Functions of HRM department:
Operational functions: By the HRM department of Sainsbury HR manager perform various
operations functions in order to conduct all business operations properly and ensure smooth
running as well. As the functions includes hiring appropriate and suitable candidate for the right
position, provide training as well as career development opportunities to employees and motivate
and inspire employees through providing financial as well as non-financial benefits (Doll, 2018).
Effective employee relation facilitates the organisation to retain skilled and experienced
employees for long period of time that enhance proficiency of overall organisation.
Managerial functions: There are different managerial functions are performed by the HRM
department of Sainsbury organisation. In managerial functions various activities are conducted
such as prepare organisational planning that contains goals and methods to achieve them
efficiently, allocate all resource in different department according to requirement, hire suitable
employees and manage their performance as well as provide them guidance and lead towards
attaining organisational goals and objectives. Managerial functions are defined below:

Planning: Planning the most important function of HRM department in which
organisational human resource managers develop proper plans for Sainsbury organisation that
contains various information about organisational goals and objectives, strategies, resources and
methods to achieve goals appropriately. Managers plan for appointing suitable candidate at right
job position and assign them work as per their skills and capabilities. Effective planning guide to
attain all defined objectives efficiently. Sainsbury’s managers communicate all organisational
planning, policies and goals to employee so they can understand how perform to achieve
objectives.
Organising: When organisation planning is developed than managers start thinking about
structure as well as operations of organisation so all defined objectives are achieved in efficient
manner. It is the main function of HRM department of Sainsbury to allocate and organise
required resources at all hierarchical level of organisation for the purpose to ensure their
availability on time. In this step all resources are organised and roles and responsibilities are
delegated properly. Organisational employees are assigned at specific job position and provide
them resources for completing task properly.
Directing: Directing or leading is the significant function of HRM department through that
organisation provide direction to organisation employees and guide as well as lead to perform in
well-defined manner to achieve all organisational goals and objectives in best possible manner.
Sainsbury organisation implements different programmes for the purpose to motivate employees
by offering different benefits of financial and non-financial.
Controlling: Controlling is related to monitoring and examining the performance of
employees to ensure their work performance efficiency. In the controlling functions Sainsbury
evaluates employee actual performance and compared it to the estimated performance and in
case there are some variances are found that organisation guide employees to implement the
correction process ton reduce variances and enhance overall performance level as well.
P2 strengths and weakness of recruitment and selection approaches
As recruitment and selection are elementary process which are conducted in every organisation
to hire suitable employees for specific job position in organisation. Recruitment approach
consists different activities like motivating and inspiring appropriate employees who perform
organisational defined functions in defined manner (James, 2017). For Sainsbury, recruitment is
the important approach which facilitates the organisation to hire suitable candidate and it is

considered as the initial stage of selection process that help to find different sources, screen
candidate on the basis of their eligibility criteria and shortlisted them for interview. After
recruitment process, proper interview is taken and select them on the basis of their knowledge
and capabilities. Sainsbury use different internal as external approaches of recruitment and
selection that facilitates to select suitable employees. Approaches are mentioned below:
Internal recruitment and selection approaches: In the respective approaches employees
for organisation are recruited form the existing employees who are currently working in
organisation. Internal approach is most effective approach for Sainsbury to fil organisation
vacant job positions form internal sources that reduce the cost of respective organisation to
conduct proper recruitment process (Khandakar, and Pangil, 2019). Employees are assigned on
another department through promoting or transferring them that enhance their job responsibilities
and salary that motivates employees to perform efficiently and retain with organisation. Through
using internal recruitment and selection approach Sainsbury can retain skilled, experiences and
capable employees with organisation. Some strengths and weakness of internal approach are
defined below:
Strengths:
 Sainsbury can hire skilled, capable as well as experienced employees for internal sources
of recruitment and selection for fulfilling urgent requirement.
 As employees are hired from the existing organisational employees so, the approach
contains low cost that facilitates the organisation to reduce overall cost of organisation. As employees are award about the organisational environment, working procedure and
organisational policies so, if employees are Employees by this approach who are more
productive as well as enhance the performance of organisation to attain organisational
goals and objectives.
Weakness:
 The internal approach of recruitment and selection is the cause of demotivation of
employees who are not promoted and decrease their performance level as well.
 Internal approach restricts the Sainsbury to procure and hire fresh and imaginative
employees provides the new and innovative ideas to the management department to take
effective decisions.

External recruitment and selection approach: In respective approach organisation hire
employees form various external sources through publishing various advertisements and
promotions regarding the vacant job position in order to attract pool of candidates. There are
various advertisements such as printing advertisements and social media advertisements are
published with skills that are required in the candidate for specific job role (Mayrhofer, Brewster
and Farndale, 2018). Apart from that direct campus recruitment and other methods are used to
hire employees and organisation followed specific procedure to recruit candidates from external
sources, Strengths and weakness are defined below:
Strengths:
 The recruitment approach Help to Sainsbury organisation to recruit fresh, innovative as
well as imaginative candidates who have various new business ideas concepts and
methods to attain organisational objectives more efficiently.
 Through using external approach organisation select the most suitable candidate from the
pool of applicants,
 The approach facilitates higher profitability of Sainsbury organisation by acquiring
appropriate employees.
Weakness:
 There are higher investment is requires to recruit appropriate candidate.
 In external recruitment approaches various unskilled candidates also enlisted that takes
too much time to select suitable candidate among them.
 Sainsbury follow a defined procedure to follow employees form external sources that is
complicates, expensive as well as time consuming.
TASK2
P3 Benefits of HRM practices
There are various activities and functions are performed by the HRM department within an
organisation for the purpose of managing and monitoring employees working performance to
attain organisational goals and objectives with full effectiveness. Managers of Sainsbury
organisation provide guidance and inspire employees so they support management and play
active role in achieving specific objectives. Practices of HRM are depends upon the structure,
size and working procedure of organisation (Nassar, 2018). As in the Sainsbury organisation

various HRM practices are used in order to manage and maintain effective and positive
employee relation and their proper execution facilitates to enhance organisational performance in
efficiency. HRM practices provides benefits to employer and employees that are defined below:
HRM practices Benefits to employers Benefits to employees
Employee motivation Human resource management of
Sainsbury organisation motivates
and inspire employees that increase
performance level of employees
and motivate them to retain then
with organisation. Employee
motivation is important for the
employer because it reduces the
cost of recruiting and selecting
employees because existing
employees retained with
organisation and perform in best
possible manner (Song, Yu, and
Xu, 2020). Proper motivation
increases employee loyalty and
performance and facilitates to
attain all defined objectives.
Motivation provides benefits to
employees by enhancing their
performance and facilitates to
achieve both personal and
professional goals in well-defined
manner. As organisation motivates
employees through providing
career development opportunities,
monetary as well as non-monetary
benefits that help to enhance their
loyalty towards organisation.
Training and
development
programme
Training and development
programme is significant practice
of human resource management
that provides various benefits to the
employer of Sainsbury to maintain
effective relation with employees
and developing various skills,
capabilities and competencies that
help them to perform specific task
Sainsbury provides training to
organisational employees regarding
specific job role that enhance
various skills and competencies in
their personality that enables them
to achieve high work performance
objective and efficiency as well.
Through having proper
understanding and knowledge

in more efficient manner and get
desired outcome. Well trained
employee is more productive and
profitable for the organisation and
retain for long period with
organisation. Skilled and capable
employees provide various
competitive advantages to the
organisation than other
competitors.
facilitates employees to attain
higher productivity and
profitability. By getting training for
particular work, employees can
gain career development
opportunities that motivates
employees of Sainsbury to fulfil all
personal and professions objectives
effectively and efficiently.
Work place flexibility Positive and flexible working
environment of organisation
provides various benefits to the
Sainsbury organisation by
enhancing employee performance
and retain skilled employees.
Organisation allocate work
properly among employees and
resolve their problems that help to
manage employees effectively.
Proper working environment of
work place beneficial for
employees because they perform
their defined functions and
activities peacefully and it also
enhance the effective relationship
of employees with organisation.
P4 Evaluate the effectiveness of HRM practices
In Sainsbury organisation various roles are performed by the HRM department through
implementing HRM practices that facilitates the respective organisation to enhance
organisational productivity and profitability level (Zavyalova, Sokolov and Lisovskaya, 2020).
As Sainsbury is the multinational retailing organisation so it becomes important for the
organisation to implement proper human resource management practices that enhance the overall
effectiveness of organisation. Some effective factors HRM polices are defined below:
Compensation plan: Sainsbury develops effective compensation policies and plan that
motivates employees to perform all defines task effectively and retain talent with organisation

for long period of time that plays active role in organisational growth and development. There
are various monetary as well as non-monetary benefits are provided to the employees apart from
salary that motivates them to attain objectives properly.
Establishing organisational goals: Implementation of different HRM practices within
organisation facilitates the Sainsbury to establish effective and proper goals and objectives that
can be achieved through applying proper strategies and planning. Effective HRM policies help
to set organisational goals and target audience to attain them in efficient manner. There are
various training and development opportunities are provided to employees for motivating in
order to achieve defined objectives.
Training and facilities support: Sainsbury provides training and development opportunities
to their employees that enhance the effectiveness of practices because facilitates the organisation
to gain various pre-defined goals and objectives in best possible manner (Escribá-Carda, 2020).
Through providing training Sainsbury improves employee skills and capabilities that facilitates
them to perform in most significant manner and inspire to be the part of respective organisation
for long period od time and enhance organisational effectiveness.
Enhance the employee relationship: There are various strategies and approaches are used
by the organisation to develop and maintain effective relation between organisation and
employees. Sainsbury includes employees in decision-making process and adopt their ideas and
concepts as well that motivates employees to perform appropriately.
CONCLUSION
As per the above report, it can be concluded that human resource management is the most
important department of organisation that help to manage, recruit and motivate employees in
effective and efficient manner. There are various functions are performed by the HR managers
with organisation that help to attain all defined goals and objectives in desirable manner. As
employees are recruited in organisation form internal and external approaches that contains some
strengths and weakness, organisation should analyse then take decision of suitable recruitment
approach. In organisation various HRM practices are used that provides benefits to employer and
employee.

REFERENCES
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