Development of Information System for You Can Fit In Organization

The report discusses the need for a new information system for You Can Fit In organization. It includes details about the feasibility study, cost benefit analysis, and project management. The report also describes the benefits of the new system and its capabilities.

Running head: INFORMATION SYSTEM
Information System
Name of the Student:
Name of the Organization:
Author Note

1
INFORMATION SYSTEM
Executive Summary:
The report deals with the case study of the You Can Fit In’ organization who needs a
new information system for their business procedures. The details of the implementation of
the new information system for the organization has been described in the report. The
feasibility study and cost benefit analysis of the development of the system has been
described in this report and important illustrations have been included in the report in context
of the discussion provided.

2
INFORMATION SYSTEM
Table of Contents
Part A.................................................................................................................................4
Introduction................................................................................................................................4
Background Information........................................................................................................4
Organizational Chart..............................................................................................................4
Business Functions.................................................................................................................5
System Vision Document...........................................................................................................5
Problem description...............................................................................................................5
System Capabilities................................................................................................................6
Business Benefits...................................................................................................................6
Project Management...................................................................................................................7
Gantt Chart.............................................................................................................................7
CPM Chart.............................................................................................................................8
Project Schedule and budget..................................................................................................8
Cost Benefit Analysis...............................................................................................................10
Feasibility Study.......................................................................................................................12
Part B................................................................................................................................13
Fact Finding.............................................................................................................................13
Interview..............................................................................................................................13
UML Models............................................................................................................................14
Use Case Diagram................................................................................................................14
Use Case Description...........................................................................................................15

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INFORMATION SYSTEM
ER Diagram..........................................................................................................................16
Model Class Diagram...........................................................................................................17
System Sequence Diagram...................................................................................................17
Recommendations....................................................................................................................17
Conclusion................................................................................................................................18
Bibliography.............................................................................................................................19

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INFORMATION SYSTEM
Part A
Introduction
Background Information
The report is used for the description of the case study of the ‘You Can Fit In’
organization. The organization owns a number of branches across the whole of Australia and
the company is planning for further expansion in the field by deployment of a new
Supercentre at Gold Coast in the State of Queensland. There is future planning of deploying
the expansion across the other cities such as Brisbane as well. OnAllAccounts, a popular
accounting package is currently in use by the organization for the management of the
receivables, payables and the general ledger for the company. It is believed that the new
supercentre would be requiring a new information system for the development of the newer
operations deployed by them. An IT firm named Gates to the job has been hired and Nina
Stay has been appointed as the consultant for the organization who would be monitoring the
development of the new information system.
Organizational Chart
Adam Apple is the CEO of the organization, who is assisted by three managers,
Donald, the finance manager, Sally the Sales and Marketing Manager and Chia the
operational manager. In addition to this, there are 13 managers for the each of the centres of
the organization. in addition to this there are a number of employees associated with different
centres of the company. The organizational chart of the You Can Fit In organization has been
described below:

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INFORMATION SYSTEM
Business Functions
The main business functions performed in the organization are mainly done in the
Microsoft Office package and products such as the Word and Excel are used extensively by
the organization for their operations. The Membership lists and the word processing
procedures are currently performed in the organization. In addition to this, each of the centre
of the organization employs a number of employees and the staffs are required to handle a
number of procedures that attending the shops, cleaning and the aerobics and yoga
instructions. The company also provides a large exercise area along with the equipment that
are state of art along with facilities such as swimming pool, sporting goods shop, health food
store and snack bars.
System Vision Document
Problem description
The OnAllAccounts Accounting package is used by the organization currently for the
management of all the accounting related processes of the organization. The main problems
identified for the current system in the organization, is that there is a considerable amount of
increased size in the organization and there has been increased amount of complexity for the
new operations. There are basic services provided by the current system, however there is
absence of child-fitness programmes as it has been intended here. In addition to this, online
access has never been offered to the organization and there is a need for the web-based access
which is to be available on 24/7 basis. The basic membership level used in the system also
requires proper categorization, such as basic members and full members. In addition to this,
there are a number of options that the customers would be able to do but there is currently no
facility that would be able to capture the body mass of the people doing certain activities.

6
INFORMATION SYSTEM
System Capabilities
The new information system developed for the You Can Fit In organization, would
provide automated solutions to various processes of the organization. The capabilities of the
new information system developed for the organization is described below:
 The system would be able to provide the organization the ability to store all the data at
a single datacentre.
 The system would help the organization in mitigating the conflicts that are taking
place within the company by providing an excellent mode of communication facility
within it.
 The system would be able to measure the Bod mass index of the customers who are
enrolled into the system and perform different type of tasks in the gym.
 The system would be able to integrate with the social media and help the organization
in spreading their advertisement via the media.
 The system would introduce swipe card into the organization which would help in
keeping track of the check in and check out time of the users.
Business Benefits
The primary benefit that the new information system would provide to the You Can
Fit In organization is that they would provide the organization with an opportunity to enhance
the process that would assist the user using the system to gain information about any type of
task that is to be performed in the system. The system would provide the most appropriate
and actual data to the users, and additionally the data to the users would be delivered in the
format required by them. There are other benefits such as scalability and ability to expand as
the supercentre would be storing data of a larger amount than that of the previous centre that
the organization held. In addition to this the implementation of the system would also

7
INFORMATION SYSTEM
improve the customer satisfaction level towards the organization and increase the overall
reputation of the organization.
The system would provide the organization with the ability to classify the different members
of the organization into different groups and provide them with facilities accordingly.
Project Management
Gantt Chart

8
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CPM Chart
Project Schedule and budget
The schedule and the budget for the project which is to be developed is provided
below:
Task Name Duration Start Finish Cost
New Information System 34 days Mon 14-01-19 Thu 28-02-19 $7,522.00
Initiation 5 days Mon 14-01-19 Fri 18-01-19 $720.00
Define outcomes 1 day Mon 14-01-19 Mon 14-01-19 $120.00
scope of project 1 day Tue 15-01-19 Tue 15-01-19 $120.00
project vision document 2 days Tue 15-01-19 Wed 16-01-19 $240.00
Gather accurate
performance data for existing
systems and processes
2 days Thu 17-01-19 Fri 18-01-19 $240.00
Planning 6 days Wed 16-01-19 Wed 23-01-19 $1,032.00

9
INFORMATION SYSTEM
Form Project team 2 days Wed 16-01-19 Thu 17-01-19 $240.00
Establish budget 2 days Mon 21-01-19 Tue 22-01-19 $240.00
Develop implementation
plan
2 days Mon 21-01-19 Tue 22-01-19 $432.00
communication plan 1 day Wed 23-01-19 Wed 23-01-19 $120.00
Designing 6 days Fri 18-01-19 Fri 25-01-19 $560.00
Working group meetings 2 days Fri 18-01-19 Mon 21-01-19 $320.00
Governance committee
meetings
1 day Thu 24-01-19 Thu 24-01-19 $120.00
Communication to
organization
1 day Fri 25-01-19 Fri 25-01-19 $120.00
Development 9 days Mon 28-01-19 Thu 07-02-19 $1,664.00
project kick-off meeting 1 day Mon 28-01-19 Mon 28-01-19 $312.00
gap analysis 2 days Tue 29-01-19 Wed 30-01-19 $240.00
Design training programs 1 day Thu 31-01-19 Thu 31-01-19 $216.00
Design processes and
tools for optimization
1 day Thu 31-01-19 Thu 31-01-19 $216.00
Establish data centre 3 days Thu 31-01-19 Mon 04-02-19 $240.00
Install and configure
server environment
2 days Tue 05-02-19 Wed 06-02-19 $320.00
risk and change 1 day Thu 07-02-19 Thu 07-02-19 $120.00

10
INFORMATION SYSTEM
management plan
Deployment 12 days Fri 08-02-19 Mon 25-02-19 $3,066.00
Procure items 2 days Fri 08-02-19 Mon 11-02-19 $320.00
Install hardware and
software
2 days Fri 08-02-19 Mon 11-02-19 $970.00
Develop User interface 6 days Tue 12-02-19 Tue 19-02-19 $816.00
integrate with data centre 10 days Tue 12-02-19 Mon 25-02-19 $960.00
Maintenance 3 days Tue 26-02-19 Thu 28-02-19 $480.00
Implement monitoring
process and tools
1 day Tue 26-02-19 Tue 26-02-19 $120.00
Monitor use and
maintenance needs
1 day Wed 27-02-19 Wed 27-02-19 $120.00
Finalize service-level
agreements and maintenance
contracts
1 day Thu 28-02-19 Thu 28-02-19 $120.00
Establish backup
procedures
1 day Thu 28-02-19 Thu 28-02-19 $120.00
Cost Benefit Analysis
The cost benefit analysis regarding the development of a new information system for
the ‘You Can Fit In’ organization has been described below:

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INFORMATION SYSTEM
Discount Rate
Used
6.00%
Annual
Benefits
$
6,000.0
0
Annual
Operational
Costs
$
2,400.0
0
One-Time
Development
Cost
$
7,522.0
0
Year of Project
0 1 2 3 4 5 TOTAL
S
Economic
Benefit
$0.00 $
6,000.0
0
$
6,000.0
0
$
6,000.0
0
$
6,000.0
0
$
6,000.0
0
Discount Rate 1.0000 0.9434 0.8900 0.8396 0.7921 0.7473
PV of Benefits $0.00 $5,660.
38
$5,339.
98
$5,037.
72
$4,752.
56
$4,483.
55
NPV of all
BENEFITS
$0.00 $
5,660.3
8
$
11,000.
36
$
16,038.
07
$
20,790.
63
$
25,274.
18
$
25,274.
18
One-Time
COSTS
$
(7,522.
00)
Recurring
Costs
$0.00 $
(2,400.
00)
$
(2,400.
00)
$
(2,400.0
0)
$
(2,400.
00)
$
(2,400.0
0)
Discount Rate 1.0000 0.9434 0.8900 0.8396 0.7921 0.7473
PV of
Recurring
Costs
$0.00 $
(2,264.
15)
$
(2,135.
99)
$
(2,015.0
9)
$
(1,901.
02)
$
(1,793.4
2)
NPV of all
COSTS
$
(7,522.
00)
$
(9,786.
15)
$
(11,922
.14)
$
(13,937.
23)
$
(15,838
.25)
$
(17,631.
67)
$
(17,631.
67)
Overall NPV $
7,642.5
1
Overall ROI
0.4335
Break-even
Analysis
Yearly NPV
Cash FLOW
$
(7,522.
00)
$
3,396.2
3
$
3,203.9
9
$
3,022.6
3
$
2,851.5
4
$
2,690.1
3
Overall NPV
Cash FLOW
$
(7,522.
00)
$
(4,125.
77)
$
(921.79
)
$
2,100.8
4
$
4,952.3
8
$
7,642.5
1

12
INFORMATION SYSTEM
Feasibility Study
The project to be conducted is used for the development and expansion of the current
systems of the You can fit in organization and it can be easily analysed that the system would
be increasing the overall reputation of the company and would be enhancing the overall
efficiency of the business procedures of the organization. Hence, it system that is to be
developed for the company can be termed a feasible one.

13
INFORMATION SYSTEM
Part B
Fact Finding
Fact finding is the process that is used for the identification of the system
requirements and the preferences of the users who would be using the system. The data
collection and information gathering methods are also considered under the fact finding
process. For the fact finding procedure interview was chosen as the mode for fact finding for
the development of the new information system.
Interview
One of the main research tools for fact finding technique is interviewing. The process
is very important in refining the results of the other procedures such as questionnaires and
information review. The process is used in various type of workplace methods. The main
stakeholder who would be subjected to the interview are the managers of different centres of
the organization and the CEO of the organization.

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UML Models
Use Case Diagram

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Use Case Description
Use Case Description
Log In The Staffs, Trainers and the members would be able to log into the
system.
Register The registration process is used for the registration of the staffs into
the system.
Enrolment The members in the system are to be enrolled in to the system.
BMI record The BMI of the members are to be recorded in the system.
Add Info The info about the trainers are to be added to the system by the
administrator.
Update Info The info about the trainers are to be updated to the system by the
administrator.
Delete Info The info about the trainers are to be deleted from the system by the
administrator.
Handle Accounts The accounts department would be looked over by the
administrator.
Manage Membership The memberships would be managed by the administrator.
Manage Payments The payments would be managed by the administrator.
Log Out The staffs and the trainers would be able log out from the system
when their work is completed.

16
INFORMATION SYSTEM
ER Diagram

17
INFORMATION SYSTEM
Model Class Diagram
System Sequence Diagram
Recommendations
For the development of the information system, the following recommendations are
directed towards the, CEO of the company:

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INFORMATION SYSTEM
Data integrity: The system should be making sure that no data from the system are leaked out
or altered. Any discrepancies would result in widespread deficits for the organization and
hence this is to be considered during the development of the system.
Access Control: The access control in the system should be defined efficiently so that, any
unauthorized users so not gain control to information that is restricted. Hence the
administrator of the system should be having the control to the accessibility to the functions
of the system.
Conclusion
For conclusion it can be said that the development of a new information system for
the You can fit in organization is very feasible and the dev elopement of the system would be
very beneficial for the organization. The entire process of development of the system and the
analysis of the system have also been described efficiently in this report. Additionally, some
illustrations and data has been provided in the report to aid the discussion on the project.

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INFORMATION SYSTEM
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