Project on Implementing Of New Systems - Risks, Gantt Chart, and System Vision Document | Desklib

Running head: PROJECT ON IMPLEMENTING OF NEW SYSTEMS
Project on Implementing Of New Systems
Name of the Student
Name of the University
Author’s note

1PROJECT ON IMPLEMENTING OF NEW SYSTEMS
Table of Contents
Activity 1.........................................................................................................................................2
1. Part A: Initial Investigation.........................................................................................................2
1.1 Background Information of YOU CAN FIT IN Business.....................................................2
1.2 YOU CAN FIT IN Business Organisational Chart...............................................................3
1.3 Additional Business Functions for the New System.............................................................3
Activity 2.........................................................................................................................................4
1. Part A: Initial Investigation.........................................................................................................4
1.1 Improved Functions by New System.....................................................................................4
1.2 System Vision Document......................................................................................................4
Activity 3.........................................................................................................................................7
Activity 4.......................................................................................................................................11
1.1 Different Risks during Project Implementation...................................................................11
Activity 5.......................................................................................................................................22
1. Fact Finding Techniques........................................................................................................22
2. Identification of Staff Members.............................................................................................22
3. Questionnaire of Employees..................................................................................................22
4. Recommendation based on Fact-finding Techniques............................................................23
Bibliography..................................................................................................................................24

2PROJECT ON IMPLEMENTING OF NEW SYSTEMS
Activity 1
1. Part A: Initial Investigation
1.1 Background Information of YOU CAN FIT IN Business
YOU CAN FIT IN is a fitness centre company, which is located within the various cities
of NSW and Victoria. The fitness centres have performed well in the past few years and they
have even planned for an expansion within their business operations. With the expansion of their
business, it has been planned by the management of the business to open a “Supercentre”. In the
Supercentre, it has been planned by the company that they would include new kinds of products
and services. The company has also planned for the inclusion of online access for their existing
members. This would be extremely helpful for providing customizable mode of training reports
and programs. These would be entirely based on the progress of the business scenario of the
company. The company has also planned for including additional capacities of data management.
This would be included with the advanced form of information systems based on their
requirement of new set of operations.

3PROJECT ON IMPLEMENTING OF NEW SYSTEMS
1.2 YOU CAN FIT IN Business Organisational Chart
Fig 1: Organisational Chart of YOU CAN FIT IN Business
(Source: Created by Author)
1.3 Additional Business Functions for the New System
The existing business centre would mainly focus on employing of various functions of
job. These would include front desk welcoming, yoga classes, handling of stocks and stores,
aerobics and swimming. The supercentre has a planning for the implementation of various kinds
of amenities and latest features based on providing extra benefits to their customers. Some of the
basic amenities include a child care unit, which would be able to provide different programs for
various age groups of people. The CEO of the company has also planned for providing various
programs based on customizable training. Based on that, different progress reports have been
generated that would be able to measure the progress of the business scenarios during certain
intervals of time. The current unit of the business would employ OnAllAccounts. This is a kind
of popular kind of accounting package system, which is able to manage payables, general ledger

4PROJECT ON IMPLEMENTING OF NEW SYSTEMS
and receivables. In the current system, member list within the organisation is mainly handled
with the help of software systems supported by Microsoft that includes Excel and Word.
Activity 2
1. Part A: Initial Investigation
1.1 Improved Functions by New System
The new supercentre implemented by YOU CAN FIT IN would mainly be able to
include different functionalities. The business of the supercentre would also include various
fitness wearables based on the increasing needs of the customers. The fitness wearables would
help in capturing and monitor the different parameters such as the heart beat rate of individuals.
These devices would be able to enhance the offerings of business, the new supercentre would
also include different membership levels for the benefit of the customers. The business mainly
targets new tourists and provides them different useful amenities that includes new kinds of
amenities. This would be able to satisfy the customers and also help in welcoming of new
tourists.
1.2 System Vision Document
1. Introduction
a. Overview – The new implementable Information System by You Can Fit In would
include some kind of basic operations within their business. These new improved kind of
facilities would be helpful for increasing the profits of the organisation.
b. Purpose – The main purpose of the newly developed Information System would
mainly be based on facilitating the existing business with several new kinds of opportunities.

5PROJECT ON IMPLEMENTING OF NEW SYSTEMS
This would thus be able to ensure the business profitability. The new customers would also be
benefited as they would be able to make use of several kinds of new operations.
2. Design Constraints and Considerations
a. Assumption/Dependencies
i. The collective communication set occurring within this particular project would mainly
be performed with the help of a Local Area Network (LAN).
ii. The machines would mainly be operated on the Windows based Operating System.
This would thus enable a common work framework.
iii. There should be a dependency level based on various kinds of backend servers. The
servers would be scale the number of transactions on an hourly basis.
b. Design Drivers
i. Meet with the customer expectation based on setting of low price of the various tools of
development.
ii. With the help of client-side technology, the expectation of customers would be met.
This would thus be able to support the user roles.