Recruitment and Selection Process Analysis

This assignment delves into the significance of the recruitment and selection process for both internal and external factors within an organization. It emphasizes the crucial role of valid documents, such as job specifications and descriptions, in facilitating an effective process. The analysis highlights the importance of various documents contained within an interview pack for successful recruitment and selection decisions. The document references academic journals and books to support its arguments.

Recruitment and Selection
in Business

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
1.) plan and recruitment using internal and external sources of Tesco.......................................3
TASK 2............................................................................................................................................4
1. Impact of legal and regulatory framework on recruitment and selection activities.................4
TASK 3 ...........................................................................................................................................5
1.) Prepare documentation used in selection and recruitment activities......................................5
TASK 4............................................................................................................................................6
1. Compare purpose of different documents used in selection and recruitment process.............6
TASK 5............................................................................................................................................6
1.) Evaluate the usefulness of documents in the interview pack for Bailey and coach bus.........6
TASK 6............................................................................................................................................7
1.) Plan to take part in selection interview...................................................................................7
TASK 7............................................................................................................................................8
1.) Analyses your contribution to the selection process in Bailey and coach bus.......................8
TASK 8............................................................................................................................................9
1. Evaluate experience of planning and participating in recruitment and selection procedure.. .9
TASK 9............................................................................................................................................9
1.) Take part in selection interview..............................................................................................9
CONCLUSION................................................................................................................................9
REFERENCES .............................................................................................................................10
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INTRODUCTION
Recruitment is the process of finding and attracting capable applicants for employment
Selection is a process for choosing the most suitable candidate to fill the vacant positions in firm.
This present report is based on Bailey Bus and Coach which is one of the top quality executive
travel firms in UK.
In this report, researcher will discuss the internal and external sources of recruitment plan
of an organization. In this study, legal and ethical requirements needed in recruitment process
will also be highlighted. Apart from that, need to prepare documentation used for identified
vacancy in company will be discussed. In addition to this, purpose of different documents
required in selection and recruitment process will be studied in the report.
TASK 1
1.) Planning and recruitment by using internal and external sources of Tesco
Internal and External sources of recruitment are as follows:
Internal sources: Internal sources of organization include promotion and transfer. In a
company, when existing employee gets higher position because of his effective performance, it
motivates other employees as well to work hard (Ababneh, Hackett and Schat, 2014). Through
advertisement, employees come to know about such vacancies.
External sources: Tesco uses external sources for recruiting candidates for higher
position, when existing employees are not much experienced and cannot be assigned with higher
authorities. External sources include advertisement, by internet and social networking etc (Raziq
and Shaikh, 2015). Through advertising for the vacant positions, many candidates come to know
about it and apply for the same. Through these sources highly skilled candidates can be hired for
organization.
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Flow chart of Bailey Bus and Coach Company
TASK 2
1. Impact of legal and regulatory framework on recruitment and selection activities
Legal and regulatory framework ensures that process applied for recruitment and
selection is fair and everyone can have equal access to job vacancies (Rahim, 2016). The impact
of this framework on hiring and selecting process of firm can be understood as follows:
 Sex discrimination act 1995/97: The act states that Bailey Bus and Coach cannot
discriminate applicants on the basis of marital status, gender or sex while recruiting for a
specific post. However, this act implies that all men and women are treated equally at the
time of selection process.
 The equal pay act 2010: Company started treating employees equally and pay them in a
fair way by following this act. The equal pay act is an effective legal framework for
preventing discrimination at the workplace (Ababneh, Hackett and Schat, 2014). At the
time of selection and recruitment process, company is required to set equal wages for
workers who possess same skills. Along with that, as per the act, no discrimination can be
made while making selection of candidates on the basis of their age or religion.
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Illustration 1: Recruitment process
(Sources: Recruiting Process, 2016)

 The data protection act: This act says that Bailey bus and Coach consider this law to
take appropriate measures to ensure that personal data is provided by candidates at the
time of recruitment and selection process. Personal data should be used for lawful
purpose and must be kept confidential.
In order to avoid discrimination, company is required follow the legal rules imposed by
government. They also need to keep equality among employees and any kind of discrimination
should be avoided in the organization. For making final selection for employment,
TASK 3
1.) Preparing documentation used in selection and recruitment activities
As per the given case, Ahmed is planning for recruiting new office manager for Bailey
Bus and Coach. It is required to prepare documentation that is used in selection and recruitment
activities. Some of these are:
Job advertisement: Bailey Bus and Coach is hiring an experienced candidate for office
manager post. Person who is eligible for working smoothly in company and also professional,
initiative, and with good communication skills can apply for job.
Job description: In job description, following points are required to be kept in mind: Job brief: Candidate who can handle the entire office work and managing documented
work (Timming, 2015). Keep in touch with team leader to see all work in company is
going well or not. The person must be flexible to face challenges that come with changes
in time.
 Responsibilities: Office manager’s duties and responsibilities is developing and
implementing new administrative system such as record management. Manager is also
required to fix appointments and organize scheduled meetings.
Person specification:
 Requirement: A person must be qualified with having the post graduate degree in MBA
and should also have experience to deal with clients. He should have ability of operating
MS office and must be able to work with flexibility. Candidate should also practical
experience of working as an administrative with significant level of responsibility.
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TASK 4
1. Comparing purpose of different documents used in selection and recruitment process
Purpose of comparing different recruitment and selection processes is as follows:
Job advertisement is an announcement about the vacancy of some positions available in a
firm, In case of Bailey and Bus Coach, the job advertisement is given for the position of office
manager. Purpose of this advertisement is to hire the most suitable individual to fill a specific
post (Russell and Brannan, 2016). Through this way, company intends to hire the experienced
candidate for a vacant position.
CV is known as curriculum vitae which provides information about person’s experience,
skills and qualification. Job description is document show the purpose of job required in firm.
Main purpose of job description is to provide details of work performed under the position of
office manager in organization. Person specification is a profile of candidates that is required to
show the type of person which company wants to hire for specific position who can effectually
contribute to the firm’s success. In this, educational qualification, specialized skills and
experience of candidates are stated.
TASK 5
1.) Evaluating the usefulness of documents in interview pack for Bailey bus and coach
Usefulness of each document in the interview pack for Bailey Bus and Coach are as
follow:Job advertisement is an paid announcement of advertising vacant position through social
network, newspaper or from any other medium. It is a part of recruitment process design to hire
qualified candidate for the job (Mittar and Mathew, 2016). Through advertisement process
people came to know about the vacancy and interested people can apply for vacant position. It
includes job role, salary, working hour and job description. Person specification is important for
both employee and and employer. It will assists the employer for selecting the deserving
candidates. CV is very important in interview pack, it helps business to know an overview of
a candidates. CV contains short summary about candidates, qualification detail and their work
experience. It makes easy for firm to select potential applicants through CV and take their
interview for hiring them in company
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TASK 6
1.) Plan to take part in selection interview
Ahmed has shortlisted some candidates for taking an interview for selecting the office
manager.
Plan for interview covers the following aspects:
Recruitment plan
Name of the company: Bailey Bus and Coach Company.
Year of establishment: 1998
Recruitment plan for the year: 2016
Position to be filled: Office Manager
Qualities that are essential : Negotiation skills and work independently
Dates and location recruitment process: 12th August 2016 at Bailey bus and coach Company.
Contact for more information: 59778920
CV
Name: Peter Smith
City: Park lane, UK
Phone: [phone]
Profile summary
Over a seven year experience as an office manager with punctuality and accuracy and also
Have quality of team leader
Qualification:
Completed MBA from Cambridge university.
BBM from university of Oxford.
Cover Letter
I have completed MBA with A grade from Cambridge university and also I have 7 year
experience as office manger. I want to work with reputed organization, so I applied for vacant
postilion in your company.
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An applicant form
Contact information:
Name
Address
City,
State,
Zip
Code
mobile number
Email Address
Date
Employer contact information (if you have it)
Name
Title
Company
Address
City, State, Zip Code
Five interview questions:
1. Tell something about yourself.
2. Why should we hire you?
3. Why do you want to work with our company?
4. Is you written and communication skills strong?
5. What do you consider to be the most important skill for an office manager?
6.
TASK 7
1.) Analyzing my contribution in the selection process of Bailey bus and coach
I took part as an interviewer in the selection process of Bailey bus and coach. Being an
interviewer, I had design an interview pack for the applicants who were shortlisted through CV. I
also prepared documentation for candidates such as job application, job description and person
specification. Along with that, I also prepared interview questions for candidates and gave brief
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description of company and instructed them about rules and regulations of firm (Raziq and
Shaikh, 2015). Apart from that, I also gave them information about their job responsibilities and
salary structure along with other benefits given by the firm to them. Finally, I suggested selected
suitable candidates to the top management of organization.
TASK 8
1. Evaluating experience of planning and participating in recruitment and selection procedure
My experience in planning and participating in recruitment and selection procedure. Is
very good and knowledgeable. As an interviewer, I review candidates CV and shortlisted them
for interview. I also prepare interview question for them. Through the help of this document it is
easy to ask question to candidates (Gamage, 2014). It was a great communication with selected
candidates. Sometime it difficult to handle capacity of candidates due to lack of time. Although it
was great experience in conducting interview.
TASK 9
1.) Take part in selection interview
When I participated in the selection interview process, I gained a positive experience. I
assessed from this process that high experienced candidates were required to be shortlisted for
the vacant position (Gamage, 2014). CV of candidates were much more interesting and designed
in a well manner. Interview questionnaire was prepared in a very good way for making selection
of the candidate by evaluating his skills and knowledge for the position of office manager.
Candidates who came for interview were highly skilled and well prepared to give answers
carefully without hesitating.
CONCLUSION
From the above report, it can concluded that recruitment and selection process is
important for an organization internal and external factor of company. Document are used for the
recruitment activities such as job specification and description. In order to make effective
process a valid document required by candidates. In interview pack all documents are important
for selection and recruitment process.
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REFERENCES
Journals and Books
Ababneh, K. I., Hackett, R. D. and Schat, A. C., 2014. The role of attributions and fairness in
understanding job applicant reactions to selection procedures and decisions. Journal of
Business and Psychology. 29(1). pp.111-129.
Brewster, C. and Mayrhofer, W. eds., 2012. Handbook of research on comparative human
resource management. Edward Elgar Publishing.
Gamage, A. S., 2014. Recruitment and selection practices in manufacturing SMEs in Japan: An
analysis of the link with business performance. Ruhuna Journal of Management and
Finance. 1(1). pp.37-52.
Mittar, S. and Mathew, S. K., 2016. Influence of Recruitment and Selection Practices on
Organisational Performance in Garment Manufacturing Firms In Delhi/Ncr. Indian
Journal of Applied Research. 5(10).
Rahim, S. A., 2016. Measurement of levels of satisfaction of staff about the recruitment and
selection process of Mutual Trust Bank Limited: an exploratory study. The Business &
Management Review. 7(3). p.282.
Raziq, A. and Shaikh, A. A., 2015. Exploring recruitment & selection practices in Pakistani
SMEs. International Journal of Basic and Applied Sciences. 4(1). p.102.
Russell, S. and Brannan, M. J., 2016. “Getting the Right People on the Bus”: Recruitment,
selection and integration for the branded organization. European Management Journal
34(2). pp.114-124.
Timming, A. R., 2015. Visible tattoos in the service sector: a new challenge to recruitment and
selection. Work, Employment & Society. 29(1). pp.60-78.
Online
Recruiting Process 2016. [Online]. Available through:
<https://www.smartdraw.com/flowchart/examples/recruiting-process-flowchart/>
[Accessed on 11th August 2016].
Recruitment 2016. [Online]. Available through:
<http://www.whatishumanresource.com/recruitment> [Accessed on 11th August 2016].
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