Implementation of Administrative Change in Max Lionel Realty, Australia

ISY2004 Information Systems Project
Management
Implementation of administrative change in Max Lionel Realty,
Australia

Table of Contents
ULO1:................................................................................................................... 3
Introduction:.................................................................................................... 3
Aims and Objective:........................................................................................ 3
Organizational Overview and background of the project:........................4
Project Scope:.................................................................................................. 4
Limitation of the project:............................................................................... 4
Communication Plan:..................................................................................... 5
Roles and Responsibilities:............................................................................7
UL03:...................................................................................................................... 9
Stakeholder Analysis:............................................................................................... 9
Risk Analysis........................................................................................................ 10
Risk Register:....................................................................................................... 11
Budget Analysis.................................................................................................... 13
Work Break down Structure...................................................................................... 13
UL05:................................................................................................................... 17
Project Management Principle:...............................................................17
Project Performance and monitoring:....................................................18
Project Closure........................................................................................... 18
References......................................................................................................... 20

ULO1:
Introduction:
In recent time, organizations have come to acknowledge the importance of project to enhance
the profitability and productivity at the same time embrace government regulation and
business ethics (Kerzner, 2017). In order to conduct the business effectively and avoid legal
constraint, it is necessary for the organization to know the legal and ethical obligations at
different level of the organization such employment law, contract law and anti-discrimination
legislation (Arce and Gentile 2015).
In this report there is discussion about promoting high standards in professional conduct
within Max Lionel Realty. The report will also illustrate the implementation of new
administrative system by using the project management and project management principle
that includes project planning, budgeting, stakeholder analysis, retrospection and measuring
success.
Aims and Objective:
The aim of the project is to enhance the customer goodwill and satisfy the ethical obligations
which can be achieved by providing information to the agents regarding ethical obligation
particularly within the context of WHS and anti-discrimination legislation. The aim of the
project is to maximize the customer’s engagement and sharing the feedback with clients and
customers to strengthen the reputation for integrity.
Objective:
To promote high standards within the context of professional conduct like Real Estate
Institute of Victoria (REIV).
To inform about the MLR’s commitment to different level of the organization and enhance
values such as client-focus, integrity, team work, active encouragement of excellence and
innovation,
Missions:
To achieve the best returns for the clients and deliver the best client experience.

Vision:
To construct a five year plans to establish the MLR brand- the highest ethical standards
comprising best-in-breed performance for clients.
Organizational Overview and background of the project:
Max Lionel Realty is an Australian property developer founded in 2008. The company is
located at Victoria and famous for following REIV code of conduct. Currently, 100 people
are working within the organization and out of them 80 are licensed real estate agents. The
role and reasonability of the agents in Max Lionel Realty is to promote the properties of the
company and meet the sale and rental targets. They also have to communicate with the client
and engage themselves in investment activities such as land development and property
dealing.
In this scenario, Max Lionel Realty want to enhance the business and its customer base to
establish the good relation with client which can further help to build company’s reputation
and growth.
Project Scope:
By applying modern management strategy and project management, Max Lionel Realty can
guide the work practices and enhance the business prospective. In order to achieve the
mission and vision of the organization there is tremendous role of leadership and
management skills. At the same time role of technology also plays the major role to enhance
the communication between the stakeholders (Meredith et al., 2017). Latest business
technology and information technology can assist the organization to convert the data into
useful information which can be used to enhance knowledge among the employee working in
Max Lionel Realty.
The project has both short and long term implication. Enhancing good relationship with the
customer by using proper communication and feedback mechanism can help the organization
to build the trust and brand value. Promoting ethical values and embracing regulations will
help the organization in building goodwill, reputation and integrity.
Limitation of the project:
Legal and ethical values are mostly used for the benefit of the organization and the
employees. A well-crafted ethical compliance procedure and policy can assist the

organization and people working in organization to make day-to-day decisions and achieve
business goal without losing reputation and venturing into the dark side of the business
practices (Boda and Zsolnai 2016). Promoting ethical aspects can also reduce the chance of
legal constraint and lawsuit.
The major limitation of the project is that it required a comprehensive support of management
in highly effective manner (Su, 2014). The leaders and manger of the organization should
have ability of innovative thinking and effective management and leadership skills. Simply
applying the corporate ethics and bundles of regulations can create the confusion and
dissatisfaction among employees (Walker, 2015). The ethical standards must synchronize the
principles and values of the organization to reduce the confusion. Without creating a high-
performing resource, the mission and vision is difficult to achieve. A casual approach cannot
provide the desired result for the organization. The most important challenge is to understand
the individual role and responsibility to establish the ethical approach and legal values.
Max Lionel Realty deals with the property development, leasing, selling and renting of
properties that often have to face with many unwanted situation from client and other
stakeholders. Therefore, implementing a new administration needs to be updated to reflect the
change without enhancing the extra cost.
Communication Plan:
Communication is the vital aspect of this project. Every stakeholder has their own role and
responsibility to achieve the mission and vision of the organization. Proper communication
plays the vital role in reducing the conflict and misunderstanding during the time of planning,
execution and monitoring of the project (Heagney, 2016). As the task is related with
enhancing the customer goodwill and promoting the ethical standards within the organization,
it is necessary for leaders and mangers of administrative to communicate with the
stakeholders and have a comprehensive plan that share the mission and vision (DesJardins
and McCall 2014).
In order to establish new administration within the organization, the communication plan is
discussed below:

What Targeted
person
Objective When Methods
Project
beginning
All major
stakeholder of
Max Lionel
Realty
Understanding
mission and
vision of the
organisation.
Before
implementing the
administrative
transformation.
Face to face
communication
process such as
meeting, brain
storming and
discussion.
Team meetings Consultants and
Project
members
Building Trust
And share the
mission and
vision with the
real estate
(Eskerod and
Jepsen , 2016).
Weekly Face to face
communication
and digital
communication
like email.
Sponsor
meetings
Top management
of the project
Make effective
decision and
propagate to the
different level of
the organisation.
Monthly basis Face to face
communication
Key
stakeholders
including IT
manager,
budget
managers
Key
stakeholders ,
CEO, and
project
managers
Assessing
individual role
and
responsibilities.
Frequent basis Electronic and
face to face
communication.
Risk
communication
Management
and employees
Assessment of
possible risk and
mitigation plan
(Golini et al.,
2015).
Before
launching of the
project
Group discussion
Manager of the
organization
Project
managers
Discuss overall
project and its
stages.
Throughout the
project
Face to face
communication,
meeting, brain
storming session.