Managing Operations and Projects

This report provides insights into project management and operations processes. It covers topics like scope management plan, time management plan, cost management plan, communication management plan, and risk management plan.

LSBM204 : - Managing
Operations and Projects
Table of Contents
INTRODUCTION ...............................................................................................................................3
MAIN BODY ......................................................................................................................................3

SECTION 1: Scope Management Plan ...............................................................................................3
1.1 Project description ................................................................................................................3
1.2 Project Scope ........................................................................................................................3
1.4 Constraints ...........................................................................................................................4
1.5 Project roles and responsibilities...........................................................................................4
1.6 Responsibility Assignment Matrix .......................................................................................4
1.7 Project Work-breakdown Structure (WBS)...........................................................................5
1.8 WBS Dictionary ...................................................................................................................6
SECTION 2: Time Management Plan..................................................................................................7
2.1 Project Milestones ................................................................................................................7
2.2 Project activity/Time/Dependency base table.......................................................................7
2.3 Project Network Diagram.....................................................................................................7
2.4 Project Gantt Chart................................................................................................................8
Section 3: Cost Management Plan .......................................................................................................9
3.1 Discuss cost breakdown budget formation .........................................................................9
3.2 Project cost baseline ...........................................................................................................10
SECTION 4: COMMUNICATION MANAGEMENT PLAN..........................................................10
4.1 Project stakeholders .....................................................................................................................10
4.2 Stakeholders communication plan .....................................................................................10
Section 5: Risk management plan ......................................................................................................11
5.1 Analyse risk identification, analysis & action plan ............................................................11
5.2 Project risk matrix ..............................................................................................................12
CONCLUSION..................................................................................................................................12
REFERENCES...................................................................................................................................13
Books Journal:...........................................................................................................................13

INTRODUCTION
Project management and operations is wider and broader range of concept which require
proper knowledge skills and knowledge (Asadi, 2018). The project management comprises of
methods, skills, experience and other procedures in order to achieve project criteria and deadlines.
Main aim of this report is to understand the project management and operations processes. In order
to achieve objectives, project manager as well as other individual play important role. This report is
based on post graduation ceremony by Manchester through using of plan management within 3
months. This report comprises of project description, project scope, assumptions, constraints,
project roles and responsibilities, responsibility assignment matrix, WBS and Gantt Chart, time
management plan, cost management plan, communication management plan and risk management
plan.
MAIN BODY
SECTION 1: Scope Management Plan
1.1 Project description
A project refers to well written document that includes elements on the basis of which goals
are accomplished. A project comprises of objectives, aims, time line and other activities which take
place. The university of Manchester is implementing as well as organising, convocation event
which is to going to be placed for two consecutive days. Thus, various types of objectives in this
project are mentioned as follows-
Project objectives
 To meet the event goals in successful manner.
 To meet up with target budget which is £7000.
 To maintain and manage the risk of projects before the execution date.
 To access SMART approach to complete the project within time period.
1.2 Project Scope
The project scope is essential which is to be examined properly. In this project, it includes
and focuses on successful graduation ceremony for 650 students within a limited budget and within
time period of 3 months. The main aim of this project is to successfully organise a event with
appropriate use of resources (Baynal, 2018).
1.3 Assumptions

In a project, it is important to focus on the adaptions because these helps in achieving of
appropriate positive results. It is essential to focus on development assumptions of project so that
strategies are implemented in proper manner. So, University of Manchester uses different
techniques which are highly effective and assist in project completion.
1.4 Constraints
In this project, it states about risks and restrictions and the way problems are solved. Also,
it is seen that constraints are important for project as they help in accessing of completion of
projects. Different type of constraints are mentioned as follows-
 Financial constraints- These are those type of constraint which focuses on obstacles that
comes in between objectives. It is a type of factor that focuses on restriction of amount of
or quality of investment options (Bevilacqua, 2018).
 Time constraints- It is also another important constraint that focuses on completion of
project or deadline of a project. In this project, time constraint is important which has been
focused at appropriate level.
 Human resource constraint- In this project, the HR constraints are limited to particular
number of shareholders. It is essential to focus on development of HR constraint so that it is
easy to achieve goals of project in correct way.
It is critically important to focus to be aware about constraints so that project decisions are
being undertaken in most correct way. It is further analysed that project manager is required to have
proper information about constraints so that resources are being used accordingly.
1.5 Project roles and responsibilities
Roles and responsibility in a particular project is essential which is to be fulfilled in proper
manner. Also, manager of project is responsible for handling and completion of accessing to all the
risks, functions, roles that they are executed in well organised way. So, in this project Ian Thompson
is project manager, Sara Jones is communication manager, Peter West is Project finance manager.
The project roles and responsibilities are major part of project without which it is not possible, to
access positive outcomes (El Yamami, 2017).
1.6 Responsibility Assignment Matrix
RAM which is also known as Risk Assignment Matrix and it refers to involvement of people
and other participation of organisation into deliverables of project. This RAM is mostly used by
program manager with purpose of fulfilling all the roles as well as responsibilities.

 Responsible- It is important component in which it includes people that focuses on
completion of given projects.
 Accountable- In this element, it includes involvement of those people who are responsible
for cooperation, coordination of actions, proper decisions making etc.
 Consulted- These are those people whose knowledge and level of expertise is important for
completion of project without facing any risk. They act at as advisory roles and make assure
that appropriate information is being used in completion of project (Frączkowski, 2018).
 Informed- It consists of those people which consists of providing all the details of project
activities. For example- these people gives information such as deliverables, deadline etc.
his graduation ceremony is being conducted by University of Manchester.
Deliverab
le /
People
Title
Project
manager Task leader
Group
director Purchasing Staff A
WBC
Code
2.2 Stage designing A R A
3.3
Promotion
responsibility A
4.4 Respondents R I
5.5 Catering A A
6.6
Budget
controlling C C I
So, displayed table of RAM is being drawn with context of post graduation ceremony. It is
examined in project, every individual is being assigned with different roles as well as
responsibilities.
1.7 Project Work-breakdown Structure (WBS)
It refers to segmentation of tasks into small and simpler form with aim of achieving goals.
With help of WBS it is easy to organise every activity in systematic way. It is to be considered as
most appropriate tool which is used by project manager (Khosiin, 2020). In context of chosen

ceremony, using of this tool will help in completion of event in successful manner. By using of this
tool, it is easy to execute the activities in systematic way. To use this tool, appropriate type of
knowledge and skill is needed. Main benefit of using tool is that it helps in accessing of effective
output as well as better efficiency of results.
1.8 WBS Dictionary

SECTION 2: Time Management Plan
2.1 Project Milestones
It is kind of a tool which is used with aim of scheduling of a project in a specific way. In
viewpoint of post graduation ceremony, this ceremony has been important for those students who
have completed their post graduation from university. With ensuring of project milestones, it is easy
to access to analysis of project end and finish date which is important for project manager.
2.2 Project activity/Time/Dependency base table
Project activity Time duration
Event 2
Stage Formation 1
Sound & lights 1
Invitation 6
Food & Drinks 7
Decorations 4
Event hosts 6
Utility expenditure 4
Security & privacy 3
Miscellaneous expenditure 1
Souvenir 2
2.3 Project Network Diagram

Critical Path Analysis

2.4 Project Gantt Chart
Section 3: Cost Management Plan
3.1 Discuss cost breakdown budget formation
In project, cost and budget are important part without which it is not possible to access
project goals. So, in this project budget has been prepared to manage project activities in timely
manner. Also, the budget is of £7000 for this ceremony. The cost breakdown structure is essential
on the basis of which it is easy to access event requirements and other essentials (Mousaei, 2018).

Budegt
Particulars Amount (In £)
Stage Formation 900
Stage background 500
Chairs and tables 400
Sound & lights 700
Souvenir 200
Memento / token 200
Invitation 400
Decorations 600
Props 150
Cloth decoration 300
Flowers 150
Event Host 400
Food & drinks 1000
Snacks 250
Lunch 450
Dinner 300
Utility expenditure 1000
Telephone bills 1000
Security & privacy 400
Guards 200
Bouncers 200
Miscellaneous expenditure 400
Registrations expenses 400
Event venue 1000
Total £ 7000

3.2 Project cost baseline
SECTION 4: COMMUNICATION MANAGEMENT PLAN
4.1 Project stakeholders
They are those people or supervisors who take interest in project completion and execution.
Stakeholders are major parties that take decision in proper manner. Also, it is essential to focus on
project stakeholders so that conflicts do not occur. Stakeholders play crucial role in research
projects because they are one who assist in development of other procedures as well as processes.
4.2 Stakeholders communication plan
The stakeholder communication plan is important which is to be established in proper
manner (Müller, 2019). With use of this plan, it is easy to make effective decisions within a event in
specific manner. Furthermore, appropriate type of correct knowledge is necessary so that planning
process is being executed in well organised way. In this ceremony, stakeholders have interest which
is further discussed below-
Stakeholder Interests Estimating project
impact
Sponsor Implementation of successful
event
high
Project manager Meet all project constraints high
Management Proper activities medium
Project Team Completion of tasks before
deadline
medium

Students Fulfilment of expectations low
Thus, above stated table depicts that stakeholders planning is necessary to be conducted so
that it is easy to achieve positive outcomes. Also, it is analysed that it is crucial to use these plan so
that proper decisions are taken.
Section 5: Risk management plan
5.1 Analyse risk identification, analysis & action plan
Whenever projects are initiated problems, risk are tend to arise. Also, it is analysed that it is
critically important to identify the risk and provide appropriate solutions. Different types of risks
are involved with this project such as deadline, performance based, information gathering etc.
 Identification: This is first step in which it focuses on identification of risks in event
project so that better output is achieved. In this project and event, risks have been identified
and project is being carried out with use of effective strategies (Pasaribu, 2019).
 Assign head- Once risks has been identified, it is now essential to focus on pass risks to
head of department of team so that they are solved properly. It is necessary to divided the
tasks and allot to different people so that goals are accomplished within a time period.
 Prioritizing- In this step, it focuses on which risk is more important and which is to be
completed or resolved first. With proper analysis, it is easy to do prioritizing.
 Analysing- This focuses on analysis of risks and the forwarding or classifying them into
different category. Through analysing of risk, it is easy to make proper decisions (Sharon,
2017).
 Follow Up- It is last step in which it pays attention on follow up actions and examine them
properly so that risks are reduced appropriately. These actions are crucial to be used in
effective manner so that risk do not occur in future period of time. D
So, from above discussed risk identification steps, it is seen that it is essential to scan
environment so that risk are being properly identified and analysed in efficient manner.
5.2 Project risk matrix

It is type of matrix which focuses on minimising and reducing of possibility of risk with
aim to increase project performance. With context of post graduation ceremony, using of this matrix
leads to executing of activities in proper manner. With consideration of this matrix, it is easier to
complete the requirement of event in successful manner (Shofyan, 2018).
Therefore, it has been analysed that it is essential to focus on risk within a project so that
goals as well as objectives are achieved in proper manner. Moreover, it is too specified that it is
duty of manager to use the risk matrix with proper manner.
CONCLUSION
After a brief analysis of above report it has been concluded that project management is
important which is to be carried out with out proper considerations. So, discussions have been made
about project management, RAM, WBS and Gantt Chart. Further, risk management plan and project
risk matrix is briefly discussed. This has been evaluated that it is important to focus on procedure of
projects and activities so that positive objectives are achieved. Moreover, decision making process
is to be carried out with proper considerations.

REFERENCES
Books Journal:
Asadi, 2018. Project risk evaluation by using a new fuzzy model based on Elena guideline. Journal
of Civil Engineering and Management, 24(4), pp.284-300.
Baynal, 2018. Risk management in automotive manufacturing process based on FMEA and grey
relational analysis: A case study. Advances in Production Engineering &
Management, 13(1), pp.69-80.
Bevilacqua, 2018. Fuzzy cognitive maps for adverse drug event risk management. Safety science,
102, pp.194-210.
El Yamami, 2017. Representing IT projects risk management best practices as a metamodel.

Engineering, Technology & Applied Science Research,(5), pp.2062-2067.
Frączkowski, 2018, September. Behavioural aspects of communication in the management process
of IT projects. In International Conference on Information Systems Architecture and
Technology (pp. 335-347). Springer, Cham.
Khosiin, 2020. Integrating CBS and WBS in Construction Projects by Using Data Analytics.
Nusantara Science and Technology Proceedings, pp.91-95.
Mousaei, 2018. A new project risk management model based on scrum framework and PRINCE2
methodology. International Journal of Advanced Computer Science and Applications, 9(4).
Müller, 2019. Modeling organizational project management. Project Management Journal, 50(4),
pp.499-513.
Pasaribu, 2019, April. Development of Risk-Based Standardized Work Breakdown Structure
(WBS) to Improve Quality Planning of Drainage Construction Work. In IOP Conference
Series: Earth and Environmental Science (Vol. 258, No. 1, p. 012054). IOP Publishing.
Sharon, 2017. Model‐Based Project‐Product Lifecycle Management and Gantt Chart Models: A
Comparative Study. Systems engineering, 20(5), pp.447-466.
Shofyan, 2018. Penjadwalan Proyek Pembangunan Gedung Fakultas Keguruan dan Ilmu
Pendidikan Universitas Jember Menggunakan Metode Gantt Chart.
Silvius, 2017. Sustainability as a new school of thought in project management. Journal of Cleaner
Production, 166, pp.1479-1493.