Manage Meetings: Tips, Roles, and Procedures for Effective Meetings

Manage meeting

TABLE OF CONTENTS
TASK 1............................................................................................................................................4
1....................................................................................................................................................4
2....................................................................................................................................................4
3....................................................................................................................................................4
4....................................................................................................................................................4
5....................................................................................................................................................5
6....................................................................................................................................................5
7....................................................................................................................................................5
8....................................................................................................................................................5
9....................................................................................................................................................6
10..................................................................................................................................................6
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14..................................................................................................................................................8
15..................................................................................................................................................8
16..................................................................................................................................................8
17..................................................................................................................................................9
18..................................................................................................................................................9
19..................................................................................................................................................9
20................................................................................................................................................10
TASK 2..........................................................................................................................................10
1..................................................................................................................................................10
2..................................................................................................................................................11

3..................................................................................................................................................12
4..................................................................................................................................................12
5. Minutes meeting ....................................................................................................................13
REFERENCES..............................................................................................................................15

TASK 1
1
 Quorum: It is a minimum number of members needed to conduct a meeting
 Procedural motion: It is related to how the meeting is conducted.
 Proxy: It is substitute sent by any members to attend meeting on their behalf.
 Conflict of interest: It means person is involved in more than one interest with other
during a meeting (Benzerdjeb, 2021).
2
 Set objectives
 Assemble attendees
 Create an agenda
 Maintain control
 Take a follow-up
3
 Set an agenda which needs to be discussed
 Gather all the necessary information for meeting
 Choose a location and provide adequate time to explore issue
4
Before conducting a meeting. there is a need to arrange the key elements which are:
 Clarify the aim and purpose of conducting meeting
 Schedule a meeting with its defined location and time.
 Create an agenda for a meeting before informing the meeting (Lehmann-Willenbrock and
et.al., 2017).