Manage Project Integration Assessment Task for BSBPMG521

This assessment task for BSBPMG521 Manage Project Integration comprises of developing a project charter and answering questions regarding project integration management. The project charter includes project initiation documentation, project description, project governance, project objectives, key deliverables and requirements, constraints, assumptions, initial risks, milestones schedule, and project manager. The project integration section covers project methodology, project life cycle, work environment, and control activities. The agile technique is used for software development, and the work environment is established by providing all necessary resources and encouraging open communication. Conflict resolution is done by limiting informal communication, and negotiation is done by presenting an attractive plan. Mechanisms for monitoring and controlling planned activities include health checks, project audit, and project logs management.

Assessment Task
BSB51415 Diploma of Project Management
BSBPMG521 Manage project integration
Unit Name Manage Project Integration
Declaration of authenticity
I, the above named student, confirm that by submitting, or causing the attached
assignment (and any additional attachment associated with it) to be submitted, to
Lonsdale Institute Pty Ltd, I have not plagiarised any other person’s work in this
assignment and except where appropriately acknowledged, this assignment is my own
work, has been expressed in my own words, and has not previously been submitted
for assessment.
I do understand and accept the consequences of academic misconduct according to
Lonsdale’s Policies and Procedures.
ASSESSMENT TASK
This assessment task comprises of two sections.
In the first section, develop a project charter. In the second section, answer a series of
questions, referring to your project, regarding project integration management.
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SECTION 1 - PROJECT CHARTER
PROJECT NAME:
PROJECT MANAGER:
DEFINITION
The following are definitions of terms, abbreviations and acronyms used in this document.
Term Definition
1.Project Initiation Documentation
Describe how project initiation documentation has been identified, collected and prepared.
Project initiation document contains the project goals and scope along with the
organisation and business case which is followed by constraints, stakeholders and risks also
with the controls and frameworks, moreover, sign off and summary along with the background
and assumptions which is followed by dependencies and governance, communication plan,
quality plan and many more as per the needs and requirements of the project.
2.Project Description
Describe:
- What the project is about and why it is undertaken.
Project is all about “Computer Software Development” in which the evolution of
software is undertaken for better management in an organization specially in terms of finance
and human resource management which is prepared by the information technology department
of the company. The reason behind undertaking of the project is the existing issues in managing
the operations of finance and human resources while budgeting and recruiting.
- Identify and discuss the relationship between the project and the broader organizational strategies and goals
All points MUST be addressed

Assessment Task
BSB51415 Diploma of Project Management
BSBPMG521 Manage project integration
Organizational strategies and goals are the customer satisfaction and retention of
employees by maximizing the profit with the help of efficient budgeting in the expenses on the
resources of the company. Project is totally based on the finance management an human
resources management so that budgeting and retention along with the employee retention could
be controlled in an effective manner. This is the relationship between project and organizational
strategies and goals.
3.Project Governance
Describe:
-How the project governance structure has been negotiated for the project.
Project governance structure is negotiated in such a way for the project is like the main
contribution will be in the hands of information technology department where they will lead
and direct the project along with their planning and knowledge of coding. Therefore, they will
act like an expertise. Moreover, senior management of the organization has the role in decision
making and providing the resources as per the requirements of the protect.
-Include a project governance structure (the use of a table or flow chart is advisable)
All points MUST be addressed
People Tasks
Technical expertise Designing, planning and development of
software
Senior management Providing resources and decision making
process
Members from finance and HR department Contributing in the specifications of the
project
Stakeholders Testing and approving of the software
Shareholders Investing in the expenses of software
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4.Project Objectives
Describe:
- How project objectives have been negotiated and documented
Project objectives are to be negotiated with the help of all the stakeholders of the project
management so that proper brainstorming can be done for better development of the software in
which negotiation is a major part so that each and every person can give their opinion and
approvals on budget and tie frame of the project. Moreover, project is to be documented by a
person who is expertise in the project integration management because they know every small
thing to include ethically or legally which could create any problems on a future basis.
- Provide a high level list of key objectives under an overarching main project objective.
Remember that your main project objective should mention the budget and time-frame for the project.
All points MUST be addressed
Objectives includes the strategic management of the organisation in financial and
human resource terms for better functioning of the company so that better data analysis and
employee management can be done because budgeting and workforce are the greatest assets of
the company and that is why their management is necessary with accuracy. Its time-frame
includes the six month and budget includes the $90k.
5.Key deliverables and requirements
Prepare a list with key information about the project requirements. Add any relevant acceptance criteria, keeping in
mind that acceptance criteria should be measurable and specific to the requirement to keep the project on the path
of successful completion. (High level, the use of a table as the one in this template is recommended).
Deliverable Requirements
Coding expertise Having the technical and finance along
with the human resource knowledge so that
specifications can be made accordingly
Testing expertise Having the monitoring skills and
leadership so that they guide as per the
requirements of the project
Technical devices Computer, platform, coding software,
internet, networks, input and output
devices and necessary software and
hardware

Assessment Task
BSB51415 Diploma of Project Management
BSBPMG521 Manage project integration
6.Constraints
Describe the limitations (such as time, cost, quality requirements, technology or logistics) that may impact on the
project.
Limitations in terms of timings are such that this project actually requires nine months
to finish but due to the urgency and operations, six months are limited. Limitations in terms of
cost are such that low cost devices cannot be used because they will serve for the limited time
period and therefore, high cost products are required. Limitations in terms of quality
requirements are such that sue to the limited budget some of the devices which low in use are
compromised with the quality and technology used in it.
7. Assumptions
Provide and describe a list of assumptions (if any) for the project. Remember that assumptions are considered
being true without any proof, hence it might be something that the client can clarify with you.
Assumptions being taken during the development of software are such that the project
will be completed on time with due budget because of the planning and decision making
process are accurate as per the estimation of of the time frame and budgeting. These are true
because of the sense of urgency methodology used in the evolution of the project which will
make pressure to attain the project on the decided time frame and budget.
8. Initial Risks
List the risks with the highest impact (more details will be explained in the designated Risk-Management Plan).
Risk associated with the project are such that the implementation and testing can have a
highest impact because of the complications related with the project of two departments of
finance and human resource. Moreover, the major risk of security and safety of the project is
also involved as it requires the proper mitigation in order to resolve such risk factors.
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9. Milestones Schedule
The milestone schedule is a list of estimated dates and will be developed further. It includes only high level dates
such as project start date, design completion, phase completions, project completion. The use of a table is
advisable.
Tasks Estimated dates
Project start date 1st August, 2021 (1 Month)
Design completion 1st September, 2021 (2 Months)
Phase completions 1st November (2 Months)
Project completion 1st January (1 Month)
Total 6 Months
10. Budget Summary
The budget summary includes the planned/estimated cost for the preliminary scope (high level).
Budget summary includes the range of budget which can result in the fluctuation of the
budgets as per the quality use and the negotiation power of the company such as it ranges from
$50k to $250k which totally depends on the non materialistic resources such as people working
on the project charges along the other materialistic resource used in the project and even
applying the methodology of maximum utilization of resources, estimation is about on an
average is &90k.
11. Project Manager
Who will be the project manager, what are the responsibilities and what is his level of authority regarding personnel,
expenditure, changes, etc.?
Project manager is the senior management who is accountable for the whole monitoring
of the project and their roles and responsibilities are to initiate the planning process along with
the technical expertise so that the proper decision making could be done in terms of the
expenditure and whatever changes are required in the project as per the requirements of
modifications. Moreover, lower management are also responsible for all these activities in
sorting out the risks and providing them mitigation along with the information technology
department of the organi9zation.

Assessment Task
BSB51415 Diploma of Project Management
BSBPMG521 Manage project integration
SECTION 2 - PROJECT INTEGRATION
Making appropriate reference to your project charter, address each section
touching on each point.
1. Project methodology
Briefly describe your methodology of choice for your project and indicate why
you chose it.
Methodology used in developing the project of software development is agile technique
where iterative approach is used in which the testing is performed after every stage of the
project so that the relevant modifications could be done on a timely basis. This methodology is
chosen because at the end, there will be less bugs or errors in the project without any
complications it can be resolved.
2. Project life cycle
I. Identify project stages and key requirements for stage completion against client
requirements and project objectives. Use the table to guide you.
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Stage Key requirements for stage completion against client
requirements and project objectives
Project planning Planning and analysis of the requirements of resources
Product roadmap creation Designing of the software
Release planning Development of the software
Sprint planning Testing and implementation of the software
Daily stand-ups Maintenance with the help of updates
Sprint review and retrospective. Monitoring and evaluation of the project
II. Discuss inter-dependencies and constraints that may impact on the project (choose one
example of constraint and one example of inter-dependency relevant to your project of
choice to argue your discussion about their impact).
Inter-dependencies are the relations among all the stages of the project development
which means they are inter dependent on each and and constraints means that what risks or
limitation associated with the project. For example, inter-dependencies includes that
implementation and testing of the software cannot exist without proper planning and designing
of it. Constraints includes the risk or limitation of time factor because six months are less to
accomplish the project.
3.Work environment
I. How would you establish the work environment to ensure that the work is conducted
effectively?
Work environment includes the provision of all the resources which are required for the
project without any delays and moreover the friendly environment so that open communication
can be made among all the members of the project who are involved in the development. An
appropriate interaction must be encouraged so that any difficulty or problem can be resolved
out in an effective and efficient manner.
II. How would you ensure that projects and organisational objectives are established and
maintained throughout the project?
Whole development of the project can ensure that the project and organisational
objectives are maintained through the project development because methodology chosen are
based on the goals of the company and moreover people hired for in house and out house

Assessment Task
BSB51415 Diploma of Project Management
BSBPMG521 Manage project integration
coding are trained well for the project along with the proper time and budget restriction so that
fluctuations cannot be there in the entire development of the project.
III. How would you resolve conflicts, within authority level, that could negatively affect the
project?
Conflict can be resolved among the members who are involved in the project by
allowing the restricting the informal communication among them because it creates gossips
which results in the conflicts and therefore, restriction must be there among them so that they
can work and communicate related with the development of project only and not more than
then that. This can help resolving the conflicts with proper open communication related with
work and limiting the informal interactions.
IV. How would you negotiate approval of project plan with relevant stakeholders and project
authority?
Negotiation can be done on the approval of project plan with relevant stakeholders and
project authority such as by presenting the whole plan in an attractive manner so that attention
making can be done along with the quality content. Most important part is the communication
that how it is communicated so that negotiation can have good presentable plan which can
ultimately result in the approval of the plan.
(Note: you can address each question individually or construct a paragraph that touches on each question)
4.Control activities
Briefly describe mechanisms to monitor and control planned activities (high
level). (Should mention the use of health checks, project audit and project
logs).
Mechanisms to monitor and control the planned activities for the development of
software are such that people who are involved in the project have the functioning of
vitrification of scope and control of the project, controlling schedule and controlling cost,
perform quality control, report performance, control risk and administer procurement.
Moreover, they are also monitor and control the health check at each and every stage along
with the project audit and project logs management.
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5. Project Records
I. How would you ensure project records are updated against project deliverables and
plans at required intervals?
Technical expertise are responsible to make sure that the records are updated against
project deliverables and plans at required intervals by managing the proper database
management so that any future analysis and monitoring could be done in an appropriate
manner. Moreover, it is checked and evaluated by the senior management so that any error
could be corrected immediately to reduce further complications.
II. How would you analyse status reports and communicate progresses to stakeholders?
Status reports are analysed with the help of data analysis tool so that accuracy can be
maintained with practical estimation while analysing then report so that improvement can be
done accordingly. Moreover, communicating the progress to stakeholders can be done by
preparing the conference meeting along with the presentation so that progression can be
expressed in a presentable and understandable manner.
III. How would you analyse and submit change requests for approval?
Analysing the change report requires the observation skill in expertise so that
examination of changes can be determined in an effective manner because in depth study is
required for the same. Moreover, submitting the change requests for approval must be done in
the form of formal communication procedure in a professional manner such as by suing the E-
mail or by any internal mailing system of the organisation with a proper sign off process for
approval.
IV. How would you perform integrated change control to ensure that plans are updated to
reflect project progress? What project logs would maintain and how?
Integrated change control is managed in such a way that plans are updated to reflect the
project progress such that by applying the techniques of strategic change management in an
organisation such as proper communication and evaluation of the change so that benefit of
change can be interacted well without any problems and this can control the negativity of the
change happening while implementation of the project. Moreover, project logs like change

Assessment Task
BSB51415 Diploma of Project Management
BSBPMG521 Manage project integration
request, assumptions, action items, issues and risks are to maintained by following the proper
procedure and tactics to handle and manage the same.
(Note: you can address each question individually or construct a paragraph that touches on each question)
6. Finalisation activities
I. How you would Identify and allocate project finalization activities?
Identification and allocation of the project finalisation activities can be done by
completing the financial transactions such as cost management in relation with the procurement
manager along with the consolidating and storing of the project data such as management of
communication. Documentation of outstanding project issues such as risk management in
relation with the scope and time management.
II. How project products and associated documentation are prepared for handover to client
in a timely manner?
Project products and associated documentation are prepared for handover to client in a
timely manner are such that by determining that what details are are required to get transfer by
breaking down of the details according to each and every situations. By scheduling the meeting
in order to discuss the project hand off document and also by making transition of the project
hand off.
III. How would you finalise financial, legal and contractual obligations at the end of the
project?
Finalising financial, legal and contractual obligations at the end of the project can be
done by making all the transactions complete without any pending along with the proper sign
off and approved along with the archived documentation with a formal transferred closing
phase of the project.
IV. How you would undertake project review assessments as input to future projects?
Undertaking project review assessments as input to future projects can be performed by
conducting the gap analysis, de terming that goals are achieved or not, determining the
satisfaction of stakeholders, determining the cost and benefit of the projects, identification of
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areas for further development and identification of lessons learned along with the reporting of
findings and recommendations.
(Note: you can address each question individually or construct a paragraph that touches on each question)