Managing Operations and Projects

Managing operations
and Projects

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Project scope management..........................................................................................................3
Project time management............................................................................................................6
Project cost management.............................................................................................................7
Project risk management.............................................................................................................8
Project communication management........................................................................................10
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................12

INTRODUCTION
Managing operations and projects is defined as to make a deal with both constant as well
as strategic business problems in an organised manner. There are many elements which are
involved in project management like making plans, organizing, motivating and also controlling
all kind of resources in order to fulfil all goals and objectives. In terms of operations
management its main responsibility is to direct as well as control all operations been performed
in business. In terms of project management the main reason behind it is to implement a
complete different product and service(VanArsdale, 2021). The below report includes project
scope management, time management which includes an activity base table, Gantt chart and also
a network diagram. The report also includes cost , risk and communication management
followed by project structure and appeal. The report is based on Bloomsbury institute. This
institute is a high education provider which is situated in London. It offers both undergraduate
and postgraduate degree in accordance with business management, accountancy as well as law.
MAIN BODY
Project scope management
It refers to the procedure which helps in deciding as well as representing overall list in
terms of project goals, tasks , budget and many more which is involved in the process of
planning only. It includes many things like exclusions, project deliverables, constraints and
assumptions.
Description of the project: - The report is about Bloomsbury institute which has decided to
organise a graduation ceremony. The ceremony will be conducted in November 2021. The
institute has decided a budget for that which is approx £7000 and length of project would not be
more than 3 months.
Project objectives: - The graduation ceremony is been organised for a particular reason. So, the
objective behind it is to do a celebration for all students who have achieved all needs whether in
terms of academic and curricular also. The main objective of project is to motivate their students
to enhance their skills and also create some amazing memories. Each student do hard work so
they expect that they will get appreciation for that so Bloomsbury institute also decided to
organise a graduation ceremony for them.

Project scope: - In graduation ceremony the scope was to create a effective ceremony within the
budget which is been set in order to become successful. Bloomsbury institute should be able to
conduct graduation ceremony within the deadline set and must be able to create efficiency.
Assumptions:- The assumptions in context with graduation ceremony are been explained as
below:-
 The institute assumed that if they have invited 100 students in their ceremony all students
would be there to attend it.
 It was also assumed that food offered to all students would be enough and will not be less
for them. The institute also assumed that all plans which they have made the graduation ceremony
will also be conducted according to that(Gordwin, 2021).
Constraints:- While organising any event many constraints can occur so in terms of graduation
ceremony it is explained as below:-
 As institute decided to invite 100 students but constraint can occur that even half of them
didn't attended the meeting.
 There can be another constraint also students may expect that they will get appreciation
in effective way but they may feel unhappy also after attending the ceremony. It may also happen that taste of food will not be proper as it was expected.
Roles and responsibilities:-
While organising an event there are many roles and responsibilities which had to be
performed by an individual or team who is responsible for managing the project and in terms of
graduation ceremony it is explained as below:-
Members responsible for project Roles and responsibilities
Project team member They are responsible to work with users so that they can
achieve all business needs.
Project manager They develops whole project plan and according to that
team members work
Sponsor of project They are responsible for making business decisions
Business analyst Their role is to define the project effectively

Work breakdown structure:-
It refers to a structure which is involved in business procedure modelling and includes
various components like launch, design and also implementation and it is done so that whole
work can get monitored. As in case of Bloomsbury institute, they were organising a graduation
ceremony so they ensured that all staff members and students will be able to get a effective
learning environment. In context with institute the work-breakdown structure is been explained
as below:-
Investors- 1 week
Venue of ceremony- 1 week
Budget set- 1 week
Staff coordination- 1 week
Food and beverage- 1 week
Human resources- 2 weeks
Seating arrangements- 1 week
Safety for all attendees- 2 weeks
Post launch activities- 1 week
Project time management
It is considered as the process of managing whole project time which is been spent and
the progress made in context with all tasks been assigned(Ullah, Khan and Kuang, 2021). The
project time management involves network diagram, Gantt chart and activity base table. It is
been explained as below:-

 Gantt chart:- It is defined as a bar chart which represents whole schedule of project. It is
designed in order to define planning as well as scheduling of various kind of projects so
that they can deal with tangled projects.
 Network diagram:- It refers to a presentation which is represented in a visual way of
network. It involve all elements that initiates whole network and include devices, hubs
and many more.
Project cost management
It refers to a process of estimating, budgeting and controlling all costs in relation with
whole project life cycle whose main aim is to keep all expenses within the budget only.
Cost breakdown:- It is an analysis which represents each product cost involved in a project. It is
considered as a cost reduction strategy involved in a business(Füller, Hutter and Kröger, 2021)

(Apenko and Fomina, 2021). The cost breakdown structure in context with graduation ceremony
is been explained as below:-
On the basis of catering:-
Sub activities Amount of sub activities Amount(£)
Starters 700
Drinks 1000
Main course 1000
Dessert 500 3200
On the basis of human resource:-
Sub-activities Amount of sub-activities Amount(£)
Decorators 500
Event managers 1000
Waiters 1000
Cleaners 500
Technicians 800 3800
Total amount 7000
Cost Baseline:- It is a method which is in relation with both project as well as total amount
which is required for organising a specific project as it determines when the particular amount of
money would be used. The baselines are close enough and gets changed which is in relation with
other changes also. In cost baseline there are three elements which are involved and these are
schedule, cost and scope. In terms of Bloomsbury institute as they were organising a graduation
ceremony so they decided and evaluated whole cost in advance so that they do not face any kind
of financial conflict in future(Stevens and Newenham‐Kahindi,2021).
Project risk management
It is defined as a procedure which is performed for identifying, analysing as well as
reducing all risks that may happen to a project as it is completely possible to impact on results

that received. It is the responsibility of project managers to analyse all kind of risks from the start
till the end of project.
Risk
identification
Probability of
risk
Impact Overall Risk analysis Response
Immediate
cancellations
4 5 9 These
cancellations
are related to
the registration
of all people
who will be
attending and
is also
initiated by
them because
of less
promotion(Mi
an, 2021).
Due to the
problem of
immediate
cancellations it
is the
responsibility
of project
manager to do
effective
promotion for
future so that
maximum
people attend
the ceremony.
Loss of
equipments
3 4 7 During an
event there are
many
equipments
which are used
but there is
also a risk that
some items
can get lost
and they may
face risk of
sound issues
To prevent
from such
risks it is the
responsibility
of project team
to have a
backup
facilities also
which will be
easier for them
as they can
check all

and so on. things in
advance.
Risk of
reputation
5 5 10 While
organising any
event there is a
risk on their
reputation
also. Due to
this
organisation
will face a
negative
impact on
them.
To prevent
from those
risks and
handle that
team managers
must assure
that all
facilities are
provided to
guests and
they must
follow an
ethical
conduct also.
Managing the
crowd
1 2 3 The risk of
crowd
management is
associated
with safety as
well as
security of all
guests and
whole event
also(O’Connor
and Koo,
2021)..
To avoid these
type of risks
project
managers and
event
managers
should have
effective
reserve and
surplus so that
if any
requirement
occurs in
future also the

team don't
face such
problems in
context with
finance.
Project communication management
It is defined as a combination of all procedure which helps in ensuring that all messages
are correctly sent, received to right people. In context with graduation ceremony it is defined as
below:-
Stakeholder matrix:- In an event there are many stakeholders who are needed so that various
interests can get achieved in relation with event been organised(Ma, Jand et.al,2021). In terms of
the project it is been explained as below:-
On the basis of power level:-
Power level Interest level
High Low
High College management Government
Low Students Suppliers
As per the above data it is been concluded that there are two variables which are used in order to
evaluate all stakeholders. In context with first one it is in relation with power which means the
level of authority. In terms of second one it represents the interest level which defines how
stakeholders will receive an impact due to all decisions and strategies. In context with graduation
ceremony it is been explained as below:- College management:- The interest level of college management is in relation with
having more students so that all facilities which are available should be acquired and
through this scope can also get enhanced. Students:- In order to develop career they need high facilities. So, certain benefits and
effective facilities should be provided to all students.

 Government:- It means the whole group of stakeholders who has their name in
management but don't have much power to deal with all decisions. They have the power
only to deal with right decisions(Papajohn and El Asmar, 2021).
Communication plan:-
It is defined as a formal plan which includes a particular information and also determines
when an information should be provided and through which channels it will be provided. A
communication plan is necessary because through this all information would be defined in a
good manner and will be received by all parties.
Communication kind It involve overall team involving group
discussion
Communication objectives The objective is to provide important content
in context with different elements of project
life cycle
Medium The medium which is used is both video
conferencing and email conversation
Frequency It depends on the requirement
Audience Team members
Managers
Stakeholders
CONCLUSION
From the above report it is been concluded that while organising any event the most
important thing is to manage each responsibility in well defined manner. Everything must be
performed according to the budget been set. Through work-breakdown structure and network
diagram organisation made different assumptions and through this they achieved success. There
may be many risks also that organisation can face so for each task different people should get
appointed so that no problem occurs in future.

REFERENCES
Books and Journals
Apenko, S. and Fomina, Y., 2021, January. Sustainability Management of Business Projects in
Large Russian Companies. InSHS Web of Conferences(Vol. 90, p. 01002). EDP Sciences.
Füller, J., Hutter, K. and Kröger, N., 2021. Crowdsourcing as a service–from pilot projects to
sustainable innovation routines.International Journal of Project Management.
Gordwin, M., 2021.Managing Global Projects: Identify &Analyze the Most Important Elements
to Improve Project Management Performance(Doctoral dissertation, Northcentral
University).
Ma, G., Jand et.al,2021. Examining the Impact of Social Media Use on Project Management
Performance: Evidence from Construction Projects in China.Journal of Construction
Engineering and Management,147(3), p.04021004.
Mian, S.T., 2021.Robust Multi-agent Mission Operations Management For Heterogeneous
Aerial And Space-based Robotics(Doctoral dissertation, University of Pittsburgh).
O’Connor, J.T. and Koo, H.J., 2021. Proactive Design Quality Assessment Tool for Building
Projects.Journal of Construction Engineering and Management,147(2), p.04020174.
Papajohn, D. and El Asmar, M., 2021. Impact of Alternative Delivery on the Response Time of
Requests for Information for Highway Projects.Journal of Management in
Engineering,37(1), p.04020098.
Stevens, C.E. and Newenham‐Kahindi, A., 2021. Avoid, acquiesce… or engage? New insights
from sub‐Saharan Africa on MNE strategies for managing corruption.Strategic
Management Journal,42(2), pp.273-301.
Ullah, M., Khan, M.W.A. and Kuang, L.C., 2021. Role of Project Governance in Managing
Projects Sustainability: A Theoretical Perspective. InProceedings of the International
Conference on Civil, Offshore and Environmental Engineering(pp. 789-798). Springer,
Singapore.
VanArsdale, C., 2021. ANALYTICAL ASSESSMENT OF PROJECT COMPLEXITY: A
GUIDE TO MANAGING PROJECTS THROUGH REDUCTION OF COMPLEXITY.

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