Effective Project Management: A Case Study

This assignment provides a comprehensive overview of project management, including its importance in ensuring the successful completion of a company's technology project. The project manager plays a crucial role in managing the team, estimating cost and time, giving training to employees, and ensuring proper measures are taken for the project. A suitable project structure includes planning, coordinating, and monitoring phases. The project charter is created by the project manager, who also boosts staff confidence and motivates them to complete work on time.

Managing Projects

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK-1............................................................................................................................................1
TASK-2............................................................................................................................................4
Background ................................................................................................................................4
Aims and objective......................................................................................................................4
Structure of the project ...............................................................................................................4
Staffing plan................................................................................................................................6
Scope...........................................................................................................................................6
Resources ...................................................................................................................................7
Project life cycle ........................................................................................................................7
Gantt chart ................................................................................................................................11
Network diagram.......................................................................................................................15
Risk management .....................................................................................................................16
Project leadership......................................................................................................................19
CONCLUSION .............................................................................................................................19
REFERENCES..............................................................................................................................20

INTRODUCTION
The concept of managing project can be used in order to initialize, plan, control and close
the work by the team that will help to achieve the specific goals and the specific criteria for
success will be met at a specific time (Hallowell and Wehle, 2013). A project is a temporary
endeavour in order to produce a unique and differentiated product, service or result. In the
designing and manufacturing of industrial bearings for automatic industry TSK bearings Ltd,
deal with. The report that is bee made will introduce a new technology for that company into a
new manufacturing site in UK. In this report all the activities that will be need to develop this
new technology will be discussed.
TASK-1
The type of projects
The project that is been done in this project that is in task-2 is manufacturing project. For
the cars a new technology is been developed by TSK bearings. The main objective of this new
technology that is blue motion technology is to gain competitive benefit from rival companies.
This project are been done in home or environment based pace. The management project are
other types of projects. The company makes such project when the promotion is need to be done
of the new technology. The project used by company is manufacturing project (Ilozor and Kelly,
2012). The projects are basically of 3 types they are as follows-:
Change driven – The current environment can be changed in the company to bring a chanage
Market driven –The new product is being produced as per the requirements of the market in that
response
Crisis driven –They are being produced by the company in order to response to the emergency
circumstance .
In this project thee market driven project is being introduced in order to deal with need of
market and customers(Lientz, 2012).
Scope management
A set of process are defined and mapped in this. The resources are been allocated by the
project manager in order to fulfil the techniques of scope management . A new technology that
is blue motion technology is been introduced by the company .The resources such as hardware,
software and materials, equipments etc are been disclosed for this project. The budget that is
been decided for this project is $12 million pounds and in march 2018 this project is estimated to
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complete. The members will also be provided 12 months training in order to gain knowledge and
assist the implementation of new technology(Kubba, 2010) .All the work that need to be done in
order to make the project successful one is included in the scope management. The two
constraints in this project are time and cost based on the estimated time and cost the project need
to be completed.
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Difference between Gantt chart and critical path
A tool that is been used for project management is Gantt chart. The timings that is been
needed to do the tasks of the project is been represented by Gantt chart. By task the time that is
been taken is presented in the form of visual presentation in Gantt chart. Between the task the
dependences is been presented in critical path. In a network digram a logical relation is been
shown. The critical paths methods need to be completed before the project is finished. The
progress of the project can be monitored through Gantt chart. Through Gantt chart the ends of
the project can be seen by project manager and project team. In the category of bar chart gantt
chart comes however the in the flow chart category critical chart comes. One of the benefits of
Gantt chat is the clarity. It is a tool which has the ability to boil done various tasks and timelines
in one single document (Rakos and et.al., 2015)..
The success measures for the project
The project will be considered as successful if it is been completed on the estimated time
that is on march 2018.In order to be a successful project the quality of the project will good that
means it should be without errors. The review of quality can be done in order to examine
whether plans of questions are met or not. The highest priority is been given to project cost
management In order to see the success of the project the satisfaction of stakeholder can be seen.
It is important to achieve the objectives of the project within the scope as if the objectives are not
achieved then the risk of project failure will be there. So, in order to make it a successful one it
need to be achieved. In this project the constraint are time and cost so within the estimated time
and cost it need to be completed (Lientz, 2012.)..
Managing a change in a project
The aims of the change will be defined in order to mange the change in a project. An
objective plans and strategy will make keeping in mind the goals of the change. A project
management groups will be created in order to bring change in a project. The analysation of the
budget, scope, or availability of resources can be done in order to bring a change. A risk is an
occurrence of unplanned event in the project. The cost risk can be there in this project when the
project is not completed on the estimated that is decided for this project. This can cause delay in
the project and may exceed the budget for the project. In order to manage this risk the budget
need to be constructed keeping in mind all the cost and resources that will be required for this
project.
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Methods for project evaluation, monitoring and control
In project evaluation the judgement can be made about the progress and impact of the
project. In order to see that is there any change is needed in the project the monitoring and
control is done.
By monitoring the track of implementation process is been kept. The methods such as
informal reports, graphical presentation, project financial status reports can be used in
monitoring. The informal reports, project status reports, hand information, project progress field
etc are the methods that can be sued for project evaluation (Janda and Killip, 2013).
Project control cycle is discovered on statistical quality control and it is simple continual
improvement. The basic cybernetic theory is followed by this tool. The project managers need to
develop an environment in project management where any change to project plan is fed back as
information. This is depicted as project control cycle. Traditionally it involves these three high-
level processes that the management team needs to carry out throughout their project:
 Setting standards
 Measuring performance
 Taking corrections
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TASK-2
Background
By globalization and free philosophy of market the present economy is been shaped. The
greater challenged is being caused by them in order to meet the requirements of customers. In the
market place in order to maintain competitive advantage the organization is being compelled by
the preset competition to develop products and services at a faster, cost-efficient and better. By
the organization the focus is been paid on how the managing project practice will help to gain
and sustain competitive advantage. In the business the new technologies are being introduce by
the car manufacturing comparison to be more innovative in the market and gain competitive
advantage from rival companies . By making use new technology in the business they will be
able to face the challenge that has come due to globalization and will able to sustain in the
market and also quality serveries will be delivered by them. The company TSK bearing s
Limited is planning to introduce a new technology that is blue motion technology in cars to
expand the market and also to be competitive in the UK (Griffith,Stephenson and Watson, 2014).
Aims and objective
Aims
To introduce a new technology that is blue motion technology in the market to deal with
competition that is been faced.
Objective
 To introduce a new technology that is a blue motion technology in cars
 To be able to gain competitive advantage from competitor companies
 To be able to provide with customers with more innovative technologies in car
manufacturing
 To be able to complete this project till march 2018
 To keep the budget for blue motion technology to be $12 pounds.
Structure of the project
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6
Caption : Project Structure
(Source: Project Structure of team, 2017.)

In this project the two theories are used. These theories are as follows-:
The risk management theory is being used in this project in order to find out what all risk can
take place in this project and also the ways in which this risk can be minimized is also being
provided in this theory(Addis, 2012).All the risk that will be there in the project can be managed
by this theory which is used. The occurrence of risk , management of risk can be done through
the risk management theory. With this any obstacle that can be there in the project can be
recognized and based on that risk the strategies will be planned by the company.
The communication theory is also being used in this project in order to determine how to
meeting regarding this project will take place and who all are the key members who will take
part in these meetings or presentation. The main objective of communication matrix is to
discuses the progress regarding this project. With this aim of project, purpose etc can be
presented to team members and in the project the communication will also take place effectively
and there will be no miscommunication among team members (Lientz, 2012.)
Executive committee – It is a body of people in which the entire executive authority of the
organization is presented. It includes the board of directors or the sub-committee of the board.
Steering committee- The people are been charged with regular oversight of the project. In the
project they present all significant areas of participation and on behalf of those areas they have
authority to take decisions. They include Vice Presidents, departmental heads etc. To the steering
committee the project director and project manager will report(Janda and Killip, 2013)..
Project manager- For the conduct and success of the project manager carries out day to day
activities. Over all the resource of the project manger will be having control.
Staffing plan
In this project the roles and responsibility of the staff is been included that are as
follows-:
The project manager – The overall responsibly and accountability is been given to project
manager in order to develop the project. They take part in the planning , controlling as well as in
monitoring. The plan of the project is been developed by them in the project planning phase. By
them the objective of project, scope and millstone etc are been found.
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The deputy project manager – About the maintenance plan of project they are been given the
responsibility. The administrative report to the project manger is been provided by them (Lientz,
2012.).
Project team – The project that is been given to them is completed by them with the budgetary
cost ,schedule and quality requirements
Financial – All the financial information regrading this new project will be made by them.
Quality – The quality standards are developed in order to develop guidelines for quality .In this
the experience of client is included.
Technician- The coordination and accountability is been done regarding the new technology tat
is blue motion. The operation in a specialized area is been performed with specialized technician.
Legal – The health and safety laws and other laws will be implemented in order to reduce the
chances of injury and accidents (Nicholas and Steyn, 2017).
Scope
The new technology that is blue motion technology will be introduced by the company in
the cars. The meaning lies itself in blue motion technology. That is our planet earth is personifies
in the term “blue” and to the movement of auto mobiles the “motion” is referred to. On the
theme of eco-friendly measures and ideas this technology is based and in order to protect and
conserve the environment without compromising the auto mobiles performance (Lientz,
2012.).. For green tomorrow it is an essential milestone and is also complete set of new
innovations. Due to increasing level of carbon emission from auto mobiles the environmental
issues such as global warming, change in climate, ozone depletion etc are been caused. By taking
all these factors into consideration the blue motion technology is been developed and in their
auto mobiles it puts its solution. On the areas such as engine with new technology it focuses and
in order to give minimal carbon emission it provides revised engine mapping. With optimized
gear ratios the transmission system is there .It also makes use of low rolling resistance tyres. In
order to move the car forwards they will need less engine power thus saving fuel and will also
help to cut emissions (Kubba, 2010) .
Resources
People- The humans resources will be required in order to get this project done. In a team of
project a group of people are included. To the members who will be working in this project
training and guidance need to be give to them.
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Capital – In order to accomplish this project a budget will be estimated and it will be around $12
pounds. In this the purchase and building of manufacture site will be included.
Material goods – In order to make this project the software licence will be needed. For this new
technology the hardware will be needed. In order to complete the task people will need
equipment. As a project manager the decisions need to be made about what all equipment’s will
be needed. For the materials the vendors that supplies the materials need to be managed (Rakos
and et.al., 2015).
Project life cycle
In order to complete the project all the four stages need to be followed by project
mangers. Any type of project in a business can be managed with project life cycle. These steps
that need to be followed are as followed-:
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Aspect Requirement
Initiation  In order to initialize a plan, TSK
bearings Ltd will develop a project
charter in which all the resources that
will be need to accomplish the project
will be included (Dykstra, 2011.).
 The time that will be required for the
project will also be addressed and for
the project the specific deadline will be
set.
 The objective and goals of the project
will be set.
Planning  The management plan will be
developed during this stage.
 About the scope of the project the plan
and discussion will be done in order to
find out whether any risk will be there
in the future and how to deal with that
risk
 In this project the roles and
responsibility of the staff is been
included that are as follows-:
 The project manager – The overall
responsibly and accountability is been
given to project manager in order to
develop the project. They take part in
the planning , controlling as well as in
monitoring. The plan of the project is
been developed by them in the project
planning phase. By them the objective
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of project, scope and millstone etc are
been found.
 The deputy project manager – About
the maintenance plan of project they are
been given the responsibility. The
administrative report to the project
manger is been provided by them
(Lientz, 2012.).
 Project team – The project that is been
given to them is completed by them
with the budgetary cost ,schedule and
quality requirements
 Financial – All the financial
information regrading this new project
will be made by them.
 Quality – The quality standards are
developed in order to develop
guidelines for quality .In this the
experience of client is included.
 Technician- The coordination and
accountability is been done regarding
the new technology tat is blue motion.
The operation in a specialized area is
been performed with specialized
technician.
 Legal – The health and safety laws and
other laws will be implemented in order
to reduce the chances of injury and
accidents (Nicholas and Steyn, 2017).
 All the data and information that is
needed for the project will be gathered
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 The work break down structure will be
mad so that everyone in a team will be
aware about their roles and
responsibility
 The estimation of cost will also be done
in the planning stage so that project
manager can check whether it will be
effective or not (Walker, 2015.).
Monitoring and controlling  It is very essential to monitor the
project and the control it after the start
of execution
 In this the integrated change in control
is performed in it.
 For the quality a proper monitoring and
controlling can be done so that it is
without any error or faults.
Closing  During this stage the project is been
closed as all the essential details
regarding the project is discussed.
Task Name Duration Start Finish Predecessors Total Slack
TSK bearings LTD. 75 days Mon
12/25/17 Fri 4/6/18 0 days
Initiation 35 days Mon
12/25/17 Fri 2/9/18 7 days
The time and deadline
set 15 days Mon 12/25/17 Fri 1/12/18 0 days
The number of people
are decided 12 days Mon 1/22/18 Tue 2/6/18 3 0 days
The goals and
objective decided 10 days Mon 1/22/18 Fri 2/2/18 3 0 days
Planning 40 days Fri 12/29/17 Thu 2/22/18 0 days
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Scope of project made 10 days Wed 2/7/18 Tue 2/20/18 4 12 days
Management plan
made 15 days Wed 2/7/18 Tue 2/27/18 2 7 days
The work break down
structure is made 10 days Mon 2/5/18 Fri 2/16/18 5 0 days
Budget is Budget is
estimated 4 days Wed 2/7/18 Mon 2/12/18 2 18 days
Execution 20 days Mon 2/5/18 Fri 3/2/18 30 days
Quality assurance is
done 7 days Wed 2/7/18 Thu 2/15/18 4 0 days
The training to
employees 10 days Mon 2/5/18 Fri 2/16/18 5 0 days
Monitoring and
controlling 26 days Mon 1/22/18 Mon 2/26/18 24 days
Project monitoring and
controlling 14 days Wed 2/7/18 Mon 2/26/18 2 24 days
Monitoring of
resources 12 days Mon 1/22/18 Tue 2/6/18 3 38 days
checking of quality 15 days Mon 2/5/18 Fri 2/23/18 5 25 days
Closure 40 days Wed 2/7/18 Tue 4/3/18 0 days
Analyzing the project 15 days Wed 2/7/18 Tue 2/27/18 2 0 days
Modifications where
required 15 days Wed 2/7/18 Tue 2/27/18 4 0 days
Gantt chart
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15

16

Network diagram
The red colour in this show that this project will take around 72 days to complete
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Risk management
Identification of risk
 On time the resources are not coming
 The quality of resources are poor and there is a shortage of labour
 The dates and targets are not achieved
 The failure of project
 There is a change in scope
 The quality of deliverables is not proper or effective
 The construction period is extended
No Risk Occurring
of risk
Project Measures
1 The quality
of resources
are poor and
there is a
shortage of
labour
The proper
training is
not given to
the labors
In the area
the quality
suppliers are
not
found(Addis
, 2012)
Medium There is a
fight in the
entire
project and
project may
be delayed
due to this
The high
wages need
to be offered
for quality
work.
It is
responsibilit
y of
contractor
2 The dates
and targets
are not
achieved
In the
project there
are
constraints
Medium The cost and
period of
construction
need to be
increased
Time-
management
The project
manager and
project team
is
responsible.
3 The
construction
This may
take place
High The price of
the project
The float
need to be
The
contractor is
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period is
extended
due to rain
and strike
may rise and
the sponsor
may pull
over
allowed in
the
deliverable
responsible
for this.
4 There is a
change in
scope
This occurs
due to lack
of funds
High The quality
is poor and
there is late
completion
The change
for scope
need to be
allowed
The sponsor
and client
will see to
it.
Communication management
The communication methods and polices will be determined by the project team of the company.
There is a need of stakeholder communication in this. By the company the share point can be
maintained that gives information about all the updates, reports and also the communication of
project can be done using it. At any period this compatibility platform will give stakeholders and
senior manager to access the data and communication at nay period. The project reports,
conversations, e-mail, formal status reports, meetings, online database and project websites are
the methods of communication (De Bruijn and Ten Heuvelhof, 2010).
Communication matrix
Type of
communic
ation
Communi
cation
objective
Medium Frequency Audience Owner Deliverabl
e
Format
Meetings The
introductio
n between
the project
and the
project
The
medium
that is
been used
here is
face to
Once in a
while it
needs to
be done
project
sponsor,
The
stakeholde
rs
Project
manager is
the
sponsor
Minute
meetings
Soft copy
is archived
on share
point
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team is
there and
aims of
project is
reviewed.
face
communic
ation
Project
team
meetings
The status
of the
project is
been
reviewed
with the
team
Through
conference
hall or
through
face to
face also it
can be
done
On week
basis it
will be
done
The
audience
will be
project
team
The
project
manager
will be
owner
here.
Meetings
are
schedule
Soft copy
is archived
on share
point
Technical
meetings
In this the
technical
work that
is been
done fort
he project
is been
discussed.
Face to
face
medium is
used in
this
It is been
done as
per the
need
The staff
are the
audience
The
technical
lead is the
owner
here.
Agendas
are
delivered
Soft copy
is archived
on share
point
Project
status
report
The cost,
time,
activities
are
discussed
in this.
It can
done
through e-
mails
On a
monthly
basis it is
been done
The
project
team,
stakeholde
rs, project
team are
audience
Project
manager is
the lead
here.
Schedule
is been
done
Soft copy
is archived
on share
point
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The communication theory is also being used in this project in order to determine how to
meeting regarding this project will take place and who all are the key members who will take
part in these meetings or presentation. The main objective of communication matrix is to
discuses the progress regarding this project. With this aim of project, purpose etc can be
presented to team members and in the project the communication will also take place effectively
and there will be no miscommunication among team members (Lientz, 2012.)..
Project leadership
All the needs in context with this blue motion technology such providing material to the
team for this technology, estimating cost and time, giving training to the employees etc will be
considered. The problems that will occur in this company need to be managed effectively by the
team leader. In this the project manager will be leader and he will ensures that proper measures
are been take for the project (Addis, 2012). It is the responsibility of the leader to see that all the
materials area there regrading the project and in the project there is no disturbance is been
caused. Among the staff confidence will be boosted by them. They encourage and motive staff
so that work is completed in estimated period.
CONCLUSION
Thus summing up the above report it can be concluded that project management can be
planed,c ordinate and monitor in order to complete the project. The project charter of the project
is been made by project manager .The cost estimation and time is been done in the planning
phase and during the monitoring phase the quality is checked so that project is without errors.
The project manager is the leader of the project .They boost the staff so that work is done on
proper time.
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REFERENCES
Books and Journals
Addis, B., 2012. Building with reclaimed components and materials: a design handbook for
reuse and recycling. Routledge.
De Bruijn, H. and Ten Heuvelhof, E., 2010. Process management: why project management fails
in complex decision making processes. Springer Science & Business Media.
Dykstra, A., 2011. Construction project management: A complete introduction. Kirshner
Publishing Company.
Griffith, A., Stephenson, P. and Watson, P., 2014. Management systems for construction.
Routledge.
Hallowell, M.R. and Wehle, A., 2013. Proactive construction safety control: Measuring,
monitoring, and responding to safety leading indicators. Journal of Construction
Engineering and Management, 139(10), p.04013010.
Ilozor, B. D. and Kelly, D. J., 2012. Building information modeling and integrated project
delivery in the commercial construction industry: A conceptual study. Journal of
Engineering, Project, and Production Management. 2(1). p.23.
Janda, K. B. and Killip, G., 2013. Building expertise: renovation as professional
innovation. Constructing green: The social structures of sustainability. pp.35-55.
Kubba, S., 2010. Green construction project management and cost oversight. Butterworth-
Heinemann.
Lientz, B. P., 2012. Project Management: A problem-based approach. Palgrave Macmillan.
Nicholas, J. M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Rakos, J. and et.al., 2015. The practical guide to project management documentation. John
Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Online
Project Structure of team. 2017. [Online] <http://www.epmbook.com/structure.html/>
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