Project Management and Gantt Chart Analysis

The assignment provided is an analysis of project management techniques and the use of Gantt charts to visualize project timelines. The document highlights critical activities that must be completed on time to avoid delays and increased costs. It also discusses the importance of monitoring plans to remove barriers and ensure successful completion of projects.

Managing Projects

Table of Contents
INTRODCTION..............................................................................................................................3
TASK 1............................................................................................................................................3
TASK 2............................................................................................................................................5
Conclusion.....................................................................................................................................15
REFERENCES..............................................................................................................................17
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INTRODCTION
Managing project is known as the process through which the work is initialized, planned,
executed and controlled by the team on respect to accomplish success within the a given period
of time with meeting all the criteria. To prepare a unique products and services of results a
project which is temporary endeavour. The present report is based on the TSK beaning Ltd that
deals in designs and manufacturing of industrial bearing for automotive industry. This report
from this all the activities requisite for managing a new technology will be discussed
TASK 1
Various kinds of project
In the task 2 all the projects are taken into consideration that are used in manufacturing project.
The purpose of this project is that to develop a new technology for the cars which are
manufactured by the firm (Addis, 2012). However, the finished is built in respect to survive in
competitive market and gain competitive advantage. These types of projects are done in the
factory and home-based environment. While the other types of projects are known as the
management projects. At the time when marketing plan is made by the company then it is
important to make such types of projects.
Scope management
In scope management there are set of process which are defined and mapped. In respect to fulfil
the project with the use of scope management, project manager can easily allocate the resources.
In this project, TSK Bearing limited can introduce new technology which is a mild hybrid
(Griffith, Stephenson and Watson, 2014). There are different types of resources which is required
to introduce such as software, hardware, human resources, financial resources etc required to
distributed. Approximately $12 million pounds is the budget which is required for this project
and it need to be completed in 2018. Along with this, for developing knowledge and successfully
implementing new technology all the team members will be provided training facility so that
they can carry out project successfully.
Difference between Gantt chart and critical path
For the project management a Gantt chart is an effective tool which can be used for completing
the each and every activity on time. It shows the time required for completing each activity.
Apart from this, Gantt charts shows the visual representation of the time which has been taken by
the task and critical path shows the dependencies between each task which is provided. In the
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network diagram it shows the logical relationship (Walker, 2015). Therefore, before finishing the
project it is important to finish the critical path. Gantt chart also used for showing the progress of
project and it can be easily monitored and priorities of task can be set accordingly. Through the
Gantt chart it become easy for the project manager to see the needs of the projects (Griffith,
Stephenson and Watson, 2014). Further it is considered in the category of bar charts and critical
charts come in the flow charts category.
The success measures for the project
The project is required to complete on time successfully, for this purpose ti is important to
measure the success for the project. The project is considered as a successful at the time when its
quality is approved. For analysing the project is appropriate and successful it is important to
review the quality (De Bruijn and Ten Heuvelhof, 2010). On the project management managing
cost is highly considered. For this purpose comparison can be done between the budget and
which is measure for the project that is $12 pound and cost which is spend while carrying out the
project. The satisfaction of the stakeholder can also sue for measuring the success of the project.
The way to manage change in project
It is essential to manage the change on the project for this purpose it is required to defined the
objective of the change. Further different types of strategies are made in accordance to the
objectives so that it can be fulfilled (Hallowell and Wehle, 2013).. Project management group
can be created so that changes can be implemented successfully. With the use of control process
each and every step in the project management can be monitored. In addition to this change
management process is effective in respect to bring changes within the firm successfully. It helps
in gathering information related to the change and planning which is required to be done for
measuring the change.
Techniques for project evaluation
In the project evaluation the decision is required to be made according to the progress and impact
of the selected project. Tracking and monitoring is required to be done for making sure that
project is implementing according to the plan or not. It helps in analysing if any changes is
required so that it can be implemented successfully (Dykstra, 2011).. Monitoring is required to
be done of graphical representation, project status, financial status etc. On the basis of all this
information project is evaluated and changes done if required. In addition to this, it is important
for project manager to monitor, cost, running schedule so that it can be completed on time.
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TASK 2
Background
In modern era, there are many new technologies are introduced in the market and it is
used by different companies for gaining competitive advantage. These all new technologies are
effective enough in order to meet the needs and wants of customers and satisfying them. Further
it also helps in reducing the cost and modifying the products as per the needs and wants of
customers. Therefore, it is essential for the organisation to pay attention on the way of practicing
of managing project assist in gaining competitive advantage (Ilozor and Kelly, 2012).. There are
many new technologies are introduced by car manufacturing company for increasing the
customer based and gaining competitive advantage. One of the main issues which is based by the
company in the modern era is due to globalisation as, because it leads to increase in competition
in the automotive industry (Nicholas and Steyn, 2017).. Advanced technologies assist in making
quality product and services at low cost. TSK bearing limited one of the automobile company
want to expand the market for gaining competitive advantage. Therefore, it planning to introduce
new mild hybrid system in car with the help of advanced technology.
Aims and Objectives
Aim:
The aim of the TSK Bearning Limited is “To introduce mild hybrid system a new technology
within the cars for gaining competitive advantage”.
Objectives
To implement mild hybrid system a new technology in cars.
To increase customer base and satisfaction level with the use of new innovative technologies.
To increase project upto 20% till the end of the July 2018
To increase share upto 15% within the July 2018
To gain competitive advantages in the global market.
To set budget $12 million pounds of the new technology that is Mild Hybrid system
To accomplish the project successfully till the end of march 2018
Structure of the project
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Figure 1 Structure of project
(Source: Structure of project, 2017)
Project manager: Project management control all the allocation of activities and resources.
Executive committee – Board of directors are included in this and all the entire executive
authority is presented in meeting (Rakos and et.al., 2015.)..
Steering committee – There are team members who are in charge and they regularly keep eye on
the project. They make necessary decision in some of the area and shows important are of
participations.
Scope: Electric motor is known as the mil hybrid in the new technology which is implemented
by the SRK bearing limited in their cars. These all work will be completed with the use of piece
of machinery in the new system. It works as a power booster in the car which help in gaining
attention of large number of customers. Along with this it is effective enough in saving fuel
while stopping the engine of gasoline at the time when vehicle is braking or stopped. Further
new system is enough efficient for the gas engine to restart. Therefore one of the main objective
of this project is to implement new technology with the budget of $12 million pounds. It
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includes all type of budget such as building of manufacturing site and purchasing etc. Along with
this pre-order will be taken from the customer for the new cars.
Resources that are needed for the project are as follows
Material good: Material good will be required for implementing this project in which it included
hardware for cabling a new technology and software licence is needed.
People: Highly skilled employees are required for completing the project successfully. Training
facility will be provided to project team member for developing their understanding related to the
new project.
Capital: Budget of the new project is $12 million pounds. further purchasing is required to be
done and building of manufacturer site is also cover in the budget.
Project team and their responsibilities
Roles and responsibilities are delegated to each team member who are working in this project
that are as follows:
 The project manager: Project manager role is important because it is accountable for
each and every activity of the project. Its work is to plan, control and regularly monitor
entire project which are involved (Kubba, 2010). Along with this it sets the objectives,
schedule each task and delegate work to each team member.
 The deputy project manager: The role and responsibility of the deputy project manager
is to maintenance of the project plan. Along with this, they provide support to the project
manager.
 Quality: There are some sets of standards are developed for the quality of the new
project. As, it helps in improving the experience of the client.
 Project team: Project team role is to complete each and every activity with the given
budget and time with quality. They are provided administrative support by the project
manager for completing it successfully.
 Financial member: There role is to make sure that proper funds are provided to team
member for completing the project.
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 Legal: All the legal law and legislation related to the health and safety will be followed
for preventing the chances of getting injured or harm (Lientz, 2012)..
 Technician: New technology that is mild hybrid car system implemented for this
technician team is responsible for proper coordination. This work is performed by the
specialised technical team members.
Project life cycle: For successfully implementation of new technology that is mild hybrid
system in cars. Therefore TSK bearing limited need to include proper steps and follow it so that
no single factor can be missed. In the project life cycle there are some steps included which are
as follows:
Stage 1: Initiation – In this there are some requirement which is need to be fulfilled. Therefore,
initialising the plan TSK bearing need to develop a project charter which includes all the
resources and which are required for the project. Along with this time and deadline of each task
need to be set at this stage. Further, employees who will be involved in this project are sets and
goals and objectives of this project will be mentioned in front of them (Rakos and et.al., 2015.)..
Stage 2: Planning – At this stage management plan is been developed. Along with this, scope
and risk involved in this will be discussed. Different ways are identified to overcome the risk and
control it. All the information, data and cost which is needed for this project will be discussed.
Stage 3: Execution: TSK bearing will perform the quality assurance and then plan to start it.
Stage 4: Monitoring and controlling: After executing it is important to monitor and control the
file and changes is done if required.
Stage 5: Closing: at this stage project is been closed with all the details related to the project is
been discuss.
Risk management:
At the time of managing the project there are different types of risk involved in it. Therefore, it is
important to identify the risk and remove it completely so that it can be implemented
successfully. Steps are as follows:
 Identification of risk:
 Failure of project
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 Resources problem
 Shortage of labour
 Not up to the standard
 Changes in the scope
 Project activity not meet on time
 Increase in expenditure
No Risk Occurring of
risk
Project Measures
1 Changes in
the scope
Enough fund
is not
available
High Lack of high
quality and
completed
late.
Changes in
the scope is
required
Sponsor and
client are
responsible.
2 Failure of
project
It may be
because of
improper
planning and
monitoring
High Project may
be cancelled
if it failed
Proper
planning and
communicati
on is
required for
the project
It is the
responsibility
of project
manager
3 Resources
problem
It is
important to
have
supplied who
deliver
resources on
time.
Medium Work is
delayed
One should
be stand by
the supplier
It is
important for
contractor to
look forward
on this
matter on
time
4 Extension of
construction
Due to
Change in
Medium It leads to
increase in
It allows
floats so that
Responsibilit
y of
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period climate such
as rain or due
to strike
cost delay do not
take place
contractor
5 Shortage of
labour
It is
important to
hire skilled
employees
and proper
wages to be
paid
Low Conflict may
be occurred
Need to pay
high wage
It is the
responsibility
of contractor
Communication management
Communication management is important in the entire project so that it can be executed
successfully. Therefore, proper communication with stakeholder is needed related to the
technologies. Along with this, internal and external policies should be followed and
communicated with team member (Nicholas and Steyn, 2017).. Further TSK bearing limited
need to share the point platform which is being maintained and keep all the reports and
information up to date. For work together project related information is provided to all the
stakeholders. If any stakeholder unbale to received information that username and password is
provided so that it can easily access all the information from websites. Here below is provided
communication matrix.
Type of
communic
Communi
cation
Medium Frequency Audience Owner Deliverabl
e
Format
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ation objective
Meeting In meeting
the project
is
introduced
in front of
stakeholde
rs. Along
with these
objectives
of the
project is
reviewed.
Face to
face
communic
ation take
place
Once it is
required to
done to
clear all
the
objectives
regarding
project
In this
audience
is project
sponsor
and
stakeholde
rs
Owner is
Project
manager
Minute
meeting
It shared
in the
format of
hard and
soft copy
Project
team
meetings
Team in
this review
the status
of the
project
It is done
in
conference
or in face
to face
meeting
It need to
be done
weekly
In this
audience
is project
team
Project
manager
Set time
for
meetings
It can be
share with
soft copy
Technical
meeting
It is
communic
ated with
the
technician
who make
design
Face to
face
medium is
used
Need to
communic
ate as per
the
requireme
nt
Here
technical
staff is
audience
Technical
lead to
owner in it
Different
agendas
are
delivered
Soft copy
is shared
Project
status
report
In this
cost,
different
activities
It can be
done
through
monthly Different
stakeholde
r are
Project
manager is
owner
Project
status
report
need to
Soft copy
is shared
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and issues
are need to
repeated
the email audience schedule
Project leadership
In these different requirements related to the new technology is required to considered
such as, use of equipment, providing training to staff etc. Project manager must be capable to
manage all the situation and circumstance. Project manager is leader and it ensure the success of
the project. Along with this it need to monitored that all the material is supplied on time and
expense not increases. If any barrier occurs then it should be removed on time. Along with this it
is required to boost the team member so that they work effectively and efficiently.
For example role of project leadership is to manage entire team and allocate them task
and monitor it regularly so that it can completed on time.
Task Name Duration Start Finish Predecessors Total Slack
TSK bearings LTD. 72 days Tue 12/26/17 Wed 4/4/18 0 days
Initiation 33 days Tue 12/26/17 Thu 2/8/18 4 days
deadline and time of
the project 21 days Tue 12/26/17 Tue 1/23/18 4 days
people involved in the
project 12 days Wed 1/24/18 Thu 2/8/18 3 4 days
setting aims and
objective of the project 11 days Wed 1/24/18 Wed 2/7/18 3 5 days
Planning 50 days Fri 12/29/17 Thu 3/8/18 0 days
Project scope 10 days Fri 2/9/18 Thu 2/22/18 4 10 days
management plan of
the project 16 days Fri 2/9/18 Fri 3/2/18 2 4 days
developing a work
break down structure for
representing roles
15 days Thu 2/8/18 Wed 2/28/18 5 6 days
setting cost of project 4 days Fri 2/9/18 Wed 2/14/18 2 16 days
Execution 10 days Thu 2/8/18 Wed 2/21/18 30 days
ensuring quality 8 days Fri 2/9/18 Tue 2/20/18 4 31 days
providing training
facility to employees 10 days Thu 2/8/18 Wed 2/21/18 5 30 days
Monitoring and
controlling 27 days Wed 1/24/18 Thu 3/1/18 24 days
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monitoring and
controlling the progress 15 days Fri 2/9/18 Thu 3/1/18 2 24 days
monitoring progress 12 days Wed 1/24/18 Thu 2/8/18 3 39 days
checking the quality of
the project 15 days Thu 2/8/18 Wed 2/28/18 5 25 days
Closure 17 days Fri 2/9/18 Mon 3/5/18 22 days
Analyzing the project 17 days Fri 2/9/18 Mon 3/5/18 2 22 days
modifying as per the
requirement 15 days Fri 2/9/18 Thu 3/1/18 4 24 days
For example, In the process of project each and every member need to work effectively
according to the scheduled activities. Therefore, firstly need to set aims and objectives then focus
on next step.
For example in Quadruple Constraints is Triangle or the Triple Constraints. When managing the
project, if one changes we have to look at the other two and see if they change as well. If they
have changed then we have to perform some type of control to get the project back in line.
Critical path
Below provided is the critical path which shows the activities that is included in the project and
need to be completed on time. Activities which are highlighted in pink color are ciritical activity
which can be delayed as it need to be completed on time. Further if this activites is delayed then
it leads to increase the cost and time of entire project. On the other side activites which are
highlighted in blue that is 2, 11 and 14 are not ciritical as if dealy is done in completing all this
activity then it became it do not affect other activities.
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Gantt chart
Below provided Gantt chart shows that starting and finishing dates of the project and summary
element of the project. Further terminal element and and summary elements constitute the work
breakdown structure of the project
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Conclusion
From the above report it is can be concluded that, with the help of project management it
become easy to plan the project, manage and execute it on time. There are different technologies
which are developed by the firm for dealing with the problem which are faced by the company in
earning profit. Further it is concluded that project leader plays significant role in respect to
manage the project and handle all the tough situation. It is important to monitor the plan so that
barrier can be removed and it can be completed successfully.
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REFERENCES
Books and Journals
Addis, B., 2012. Building with reclaimed components and materials: a design handbook for
reuse and recycling. Routledge.
De Bruijn, H. and Ten Heuvelhof, E., 2010. Process management: why project management fails
in complex decision making processes. Springer Science & Business Media.
Dykstra, A., 2011. Construction project management: A complete introduction. Kirshner
Publishing Company.
Griffith, A., Stephenson, P. and Watson, P., 2014. Management systems for construction.
Routledge.
Hallowell, M.R. and Wehle, A., 2013. Proactive construction safety control: Measuring,
monitoring, and responding to safety leading indicators. Journal of Construction
Engineering and Management, 139(10), p.04013010.
Ilozor, B. D. and Kelly, D. J., 2012. Building information modeling and integrated project
delivery in the commercial construction industry: A conceptual study. Journal of
Engineering, Project, and Production Management. 2(1). p.23.
Janda, K. B. and Killip, G., 2013. Building expertise: renovation as professional
innovation. Constructing green: The social structures of sustainability. pp.35-55.
Kubba, S., 2010. Green construction project management and cost oversight. Butterworth-
Heinemann.
Lientz, B. P., 2012. Project Management: A problem-based approach. Palgrave Macmillan.
Nicholas, J. M. and Steyn, H., 2017. Project management for engineering, business and
technology. Taylor & Francis.
Rakos, J. and et.al., 2015. The practical guide to project management documentation. John
Wiley & Sons.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Online
Structure of project . 2017. [Online] <http://www.epmbook.com/structure.htm/>
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