Medium Rise Apartment: Site Communication, WHS, Welfare, Risk Management, Supply of Materials and Equipment

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Medium Rise Apartment
Name
Course
Professor
University
City/state
Date

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Medium Rise Apartment
Question 1: Site communication processes
Letter to notify stakeholders about a site meeting
AKA Development
2135 The Boulevard, Strathfield, NSW
Mr. Chris Stable
[phone]
January 10, 2014.
Dear All,
RE: Invitation for Meetings for the Proposed Commercial and Residential Development
We are writing this letter to inform you about a series of site meetings that will be held during
the duration (January 13, 2014 to October 20, 2014) of the project mentioned above and to invite
you to attend all these meetings as they are important towards successful completion of this
project. These meetings are aimed at discussing issues or problems related to the project, report
progress of the project, provide stakeholders an opportunity to propose solutions, and improve
communication and collaboration among stakeholders.
Attending these meetings is mandatory for all stakeholders as we will be discussing important
issues related to the project. It is also in these meetings where key decisions will be made and so

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it is important for every stakeholder to attend and be part of decision-making process. Every
team should prepare and be ready to discuss the agenda of the meetings.
The dates, time, personnel (attendees) and topics of discussion in each of the meetings are
provided in the table below. The venue of the meetings shall be communicated to you five (5)
working days prior to the meeting. Any new topics of discussions on the agenda of the meetings
will also be communicated to you accordingly.
Date Time Who Should Attend
(Personnel)
Topics of Discussion
January 3, 2014 9:00
AM
Client
Design team
Project manager
Consultants
Contractors
Subcontractors
Suppliers
Local community
representative
Government representative
Lobby groups
Project schedule
Project cost
Stakeholders roles and
responsibilities
Code of conduct
February 7, 2014 9:00
AM
Client representative
Design team
Project manager
Contractors
Project progress
Project challenges
Variations
March 7, 2014 2:00 PM Client representative
Design team
Project manager
Safety manager
Contractors
Subcontractors
Suppliers
Resource utilization
Health and safety issues
Disputes
Claims
April 4, 2014 2:00 PM Client representative
Design team
Project manager
Consultants
Contractors
Suppliers
Project progress
Waste reduction practices
Communication and
coordination
May 2, 2014 8:30
AM
Client representative
Design team
Project manager
Project progress
Creative solutions
Challenges

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Consultants
Contractor
Subcontractors
Suppliers
Solutions
June 6, 2014 9:00
AM
Client representative
Project manager
Project Engineers
Contractor
Project progress
Project milestones
July 4, 2014 2:00 PM Client representative
Design engineers
Project manager
Consultants
Contractors
Subcontractors
Project progress
Project challenges
Solutions
August 1, 2014 2:00 PM Client representative
Project manager
Safety manager
Consultants
Contractors
Subcontractors
Suppliers
Project progress
Health and safety issues
September 5, 2014 8:00
AM
Client representative
Design team
Project manager
Contractor
Subcontractors
Suppliers
Project progress
Milestones
October 3, 2014 9:00
AM
Client
Design team
Project manager
Consultants
Contractor
Subcontractors
Suppliers
Local community
representative
Government representative
Lobby groups
Project progress
Project successes
Challenges
Lessons learnt
If you have any queries regarding these meetings, please call us at [phone].
Thank you for your time, and we hope to see you at the meetings.