Developing Partnerships and Achieving Social Recognition

The project aims to raise at least 80% of the goal of $10,000 through fundraising events and donations. The events will be held quarterly, with social media campaigns and advertisements promoting the cause. Partnerships with sponsors will be established to ensure the success of the events. The project's overall success is measured by recovering 80% of costs from donations, increasing social mindfulness, enhancing lifestyle security for teenagers, holding quarterly events without compromising sponsors, and ensuring no irreconcilable situations arise. Key stakeholders include the Project Manager, Board of Directors, Director, Advisory Committee members, Volunteers, and Sponsors.

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Project Name Battle of the Bands Project Number 1
Project Team Team Runaways Prioritization First
Owner(s) Essie Crawford Start Date: 10/1/2016
Scheduled Completion
Date:
4/15/2017
Mission/
Purpose The mission is to host the “Battle of the Bands” event where funds will be
raised to support the organization "Christian City" for the program "Project
Safe." The purpose of this project is to hold a fundraising event to support
teen runaways and educate them of the dangers of living on the streets. This
event relates to the overall strategic goals and objectives of by raising funds
in order to be able to continue to keep teen runaways safe and educated about
the streets. Raising money for this organization is a part of the program as
well as the national organization to help Project Safe to spread information
about teen runaways to help stop those teens that are at risk.
Project
Description and
Project Product
This project will create a support system for teen runaways as they face the
hardships that being in the street brings. It also sheds light on the subject and
raises awareness for prevention This project will create a support system for
runaway teens. It will also create the opportunity for school bands to
perform and showcase their talents as well as give back to the community.
This project will also raise money for the organization, create strength in the
community and encourage students to play different instruments.
I plan on completing the work that is required for this project by recruiting
volunteers that are a part of this national organization experienced in putting
together events such as this.
The five high-level deliverables (outputs) that will be generated from the
execution of this project are as follows:
1. Lock in Sponsors
2. Advertising : Ex. Social media
3. Book the Venue & Vendors
4. Complete Event
5. Total Donations and Give Recognition

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Objectives This project is a fundraiser in order to assist future teen runaways while
providing social awareness, assistance, supplies and workshops to teen
runaways in order to assist and educate them.
This project will achieve the assistance of 3rd parties (i.e., sponsors through
corporations, state, city and county organizations), volunteers and
organization members to educate and assist teen runaways.
The following goals are to be achieved through the success of this project:
the organization will strengthen its partnership with 3rd parties, a direct
impact in the success of a teen runaway with a high success rate in achieving
professional success, awareness for teen runaways is increased giving the
organization a dedicated purpose in serving those in need. The objective that
this project is designed to meet is to raise money to keep Project safe running
efficiently.
The following goals are required to meet this objective:
1. Organize the event planning team
2. Recruit Judges
3. Advertise for bands to compete
4. Find venue to hold event
5. Set event date and time
Business Need The reason why we should do this project because there are up to 2.8 million
teens run away from home each year. Through this event, Project Safe will
gain more recognition which will allow for more teenagers to feel
comfortable enough to contact Project Safe and get off the streets. This event
will help runaway teenagers in our community to receive information about
what resources are available to them and how they can help themselves rise
above the obstacles that living on the streets might pose.
There is a grave financial reason to do this project because the Christian City
provides care for hundreds of residents every day. Revenue from government
sources and insurance does not cover operating costs, the reinvestment
needed to keep facilities up to date and in good operating order, nor
investment in new programs, services and facilities. Because of this, they are
dependent upon the generosity of individuals, civic organizations, businesses
and foundations to assist.
Project Safe would benefit from this event by increasing awareness and
improving morale of the members in the community. Project Safe will gain
publicity through this event which will bring in teenagers who can utilize
their services. This project will also raise funds to assist in keeping the

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organization to run efficiently and help more of our teenagers.
Milestones Key milestones for this project are as follows:
a. 10/3/16-12/29/16: Contract sponsors for assistance
b. 10/3/16-12/29/16: Develop partnerships with locations for events
c. 1/10/17: Achieve social recognition for cause through social media
prior to events
d. 1/24/17: Contractual agreements for advertisement
e. 1/15/17-3/27/17: Event recognition on social media and
advertisements from partners
f. 4/1/17: Event feedback and support
g. 4/5/17: Raised at least 80% of the goal of $10,000. This means the
event raised at least $8,000 in monetary donations, toiletries, clothes, etc..
h. 4/15/17: 90% of the surveys turned in at the end of the event show
that community members found this a supportive and non-threatening
environment
i 4/15/17: 90% of the surveys turned in at the end of the event show
that community members found this resourceful and informative
j. 4/15/17: 90% of the surveys turned in at the end of the event show
that community members found this worth their time
k. 4/15/17: 90% of the surveys turned in at the end of the event show
that community members would attend this event or one similar in the future
l. 10/3/16-4/3/17: Social awareness to increase assistance
m. 4/10/17: Lock in future partnerships with participating sponsors to
hold annual events
Budget The anticipated budget is as follows:
Estimated Labor 0.00
Estimated Materials 75.00
Estimated Contractors 0.00
Estimated Equipment and
Facilities 0.00
Estimated Travel 250.00

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Total Estimated Cost 325.00
User Acceptance
Criteria
This project as a whole, will be deemed a success if:
1. 80% of costs are recovered from all donations/fundraising event.
2. Social mindfulness is acquired through online networking/joined
sponsorships for each adolescent kept off the street.
3. Lifestyle security is enhanced from project accomplishment in
helping the teenagers.
4. Events can be held quarterly at any rate without compromising any
participating sponsors.
5. Sponsorships/organizations won't trigger irreconcilable
circumstances
6. Events abstain from activating challenges/bunches contradicting
the help the project is to provide.
High-Level
Project
Assumptions
High-level Project assumptions include, but are not limited to:
1. All members of the organization will be accessible for each event to ensure
that all assistance that is needed is received.
2. Each individual from the organization will be studied by all members of the
event with a specific end goal to guarantee ideal execution.
3. Each member that will help with coordination/handling of every event will
meet all assigned requirements to handle event accordingly.
4. Individuals that will benefit from the event will be pre-screened so as to
give necessary assistance to the individuals who qualify to get assistance.
5. Sponsors will be obligated to help where legally binding ascensions apply.
6. Beneficiaries from events must consent to advertise for our supporters.
7. All sponsored gifts must be a gift and meet IRS guidelines for tax purposes.
High-Level
Project
Constraints
The High-Level constraints for this project are:
1. The liabilities that the association goes up against all in all when property
is marked over as gifts or donations.
2. Get affirmed and perceived as a fundraiser.
3. Budget Constraints
4. Resource Constraints
5. Having insufficient amount of volunteers
6. Campaign Organization
7. Filing tax and legal documents in a proper way.

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8. Being rejected for any license or enlistment could in all likelihood be the
end of the entire fundraising event.
Exclusions and
Boundaries
The boundaries and constraints of this project are as follows:
1. Drug and alcohol counseling
2. Mental health counseling (anxiety, depression, etc.)
3. Abuse counseling
4. GED training (furthering education)
5. Employment counseling
6. Financial assistance
7. Housing assistance
8. Medical assistance
Although the topics listed will be excluded, teenagers will be able to receive the
information they need to be able to obtain these services.
Major Risks The major risks that affect the project are as follows:
1. Insufficient sponsors available to sponsor event
2. Protestors
3. Weather may represent an issue for community members to arrive
securely. It could become costly to have to reschedule event.
4. Booking over/under capacity.
5. Lawful obligation on property that is donated.
6. Accepting or declining a gift from a man or association that we don't
need connected with our cause.
7. Valuing and taking care of event insufficiently
8. Not reaching 80% of objective
9. Designation of philanthropy funds (Sponsorships)
10. Irreconcilable situation among sponsors

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KEY STAKEHOLDERS
Project Manager
Authority Level
Project Safe - Parent Organization
Board of Directors (Highest level of authority)
Director (High level of authority)
Advisory committee members (Moderate to high level of authority)
Volunteers (Moderate level of authority)
All sponsors will be working closely with the advisory committee
members. There will not be any authority granted to sponsors other than
what is in the realm of their donations and the stipulations set with that
donation, which will be approved by the director prior to the agreement.
Project Core Team Each member of the team will be responsible for specific tasks. (such as
minutes, fundraising, advertisement, etc.)
Subject Matter
Experts (SMEs)
(What resources will
you need with special
expertise?)
Members of the advisory committee will be formed according to their
level of expertise.
APPROVALS
Type Name Signature Date
Project Manager Approval Essie Crawford 9/10/2016
Customer/Sponsor Approval