Evaluation of Project Success and Identification of Factors

The project aims to relocate a consultancy firm's office, which requires effective planning, monitoring, and management. The company will identify the factors that contributed to the project's success or failure. During the final stage, the expenses incurred during the relocation process will be calculated. Furthermore, the team members who contributed to the project's success will be appreciated and rewarded. Ultimately, the project manager will hand over the completed project to the director of the consultancy firm.

Project
Management
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TABLE OF CONTENTS
Introduction .....................................................................................................................................3
ACTIVITY 1....................................................................................................................................3
1.1 Projects required to successfully carry out the relocation.....................................................3
1.2 List of project and necessary project sub division.................................................................3
Activity 2.........................................................................................................................................4
1.3 Description and evaluation of suitable methodologies for chosen project...........................4
1.4 Feasibility of project .............................................................................................................5
2.1 Structure for management and administration of project .....................................................5
2.2 Roles and responsibilities for staff which will manage the project.......................................5
Job description and personal specification .................................................................................6
Activity 3 ........................................................................................................................................9
2.3 Detailed project plan..............................................................................................................9
Activity 4.........................................................................................................................................9
3.1 Alternative team structure......................................................................................................9
3.3 Process of quality management for the project ..................................................................10
3.4 Management of project change proposal.............................................................................10
Activity 5.......................................................................................................................................11
4.1 Identification of the risk and issues which can become barrier for the project...................11
4.2 Issue and challenges which can be encountered in final stage of project ...........................11
4.3 Monitoring and appraisal status of project .......................................................................11
5.1 Detecting and managing issue arising in course of project.................................................12
Activity 6.......................................................................................................................................12
5.2 Task needed to be completed in final stage of the project ..................................................12
Conclusion.....................................................................................................................................13
References......................................................................................................................................14
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Illustration Index
Illustration 1: The Waterfall model .................................................................................................6
Illustration 2: Structure of Project....................................................................................................8
Illustration 3: Network diagram ....................................................................................................13
Illustration 4: Alternative structure ...............................................................................................14
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INTRODUCTION
In modern era, the competition among industry is becoming more and more intense.
Therefore, in order to achieve competitive advantage business are required merge their project
management strategies with their business goals and objectives. Project management can be
termed as a a process of evaluating, designing, developing and analyzing an activity or task.
Further it can be also defined as the application of knowledge and skills in order to achieve the
objectives of a project or task. This report is based on a London based consultancy firm which
provides services to businesses all around the world. Further the company is planning to relocate
its office in order to reduce its cost. This report highlights the projects which will be required for
relocation along with various methodologies which can be used by the consultancy firms. Other
than this, the report covers overall aspects of project management.
ACTIVITY 1
1.1 Projects required to successfully carry out the relocation
The London based consultancy firm is planning to relocate its office in order to lower
down its cost and for this purpose it has chosen areas around Banbury, Oxfordshire. Further there
are some objectives which the company wants to achieve with the help of this relocation. It aims
at reducing physical cost and growing business income by 10% every year. Other than this, it
also focus on retaining its earning capacity. Therefore, it can be stated that the above stated aims
and objectives will help the company to grow and expand in future. In addition to this, it will
also helps in increasing profitability and sale of services. After carrying out the assessment of the
objective, it can be stated that these objective will are very effective. The consultancy firms has
developed specific objectives which will provide direction to the firm. Other than this, it is also
time bound which states that the company will required to achieve them within give mainframe.
Therefore, the objective can be appraised as they will benefit the firm to a great extent. The
company wants to gain high market share and it can be done with the help of improving the
existing IT system. It will also helps in improving communication and flow of information
between clients and the consultancy firm. The projects which will be required to carry out
relocation include construction of building, cabling and LAN services installation of Wan and
telecommunication services. In the end, improvements will be done in IT systems.
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1.2 List of project and necessary project sub division
Every company is required to divide their projects in various small parts and activities in
order to carry out the whole project in effective manner (Turner, 2014). Further segregation of
activities helps the project manager to focus on each and every aspects of the task. The
consultancy company can use the model of Work breakdown structure in order to sub divide its
activities. The structure breaks down the projects into various kind of manageable pieces. In
addition to this, it is the initial process and also considered as the foundation of project, other
than this, the structure will also help the consultancy company to schedule and assign resources
to their activity of relocation. The amount of financial resources required can be calculated with
the help of forecasting technique. Further it will take various aspects such as cost of construction
of new office premises, transportation cost and legal formalities into consideration. It can be
stated that the relocation process will required one month of time and it will also required lots of
human, technological and financial resources.
Following mentioned are the resources required for the project:
 Time- Every project requires time to get completed which can be either long or short. To
complete this project adequate time will be required and it is one of the major resource
required.
 Cost- Before undertaking any kind of project, managers are required to determine
estimated cost of the same. A significant amount of financial resources will be required to
carry out this project in effective manner. Further if these resources are not arranged then
the entire project will become a failure.
 Human resources- People will be also required to implement the project and achieve its
objectives. Human resources needs to have knowledge about technology in order to get
the best possible outcome.
ACTIVITY 2
1.3 Description and evaluation of suitable methodologies for chosen project
The process of relocation can be completed by using various kind of methodologies.
Further these methods will help in carrying out the activity in a cost effective manner (Larson
and Gray, 2011). The method will be selected for relocation will be water fall project
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management. This will help in designing the activities of project in proper sequence so that the
progress can be easily measured and monitored.
It is required by the company to choose suitable method for the project as it will result in
achievement of aims and objectives regarding the relocation. After carrying out the evaluation
of the methodologies, it can be stated that the waterfall model is very easy to implement and the
amount of resources required in this is also very less. Other than this, it has a high degree of
visibility as the output gets generated after each and every stage. The management of project has
also become very easy after applying this method. Further it has also enhanced the overall
quality of the entire project as it gives more importance to quality rather than giving focus to cost
and schedule after carrying out the evaluation, it has been also found that if the user or client is
not having adequate knowledge of IT then it can be very difficult for him to use this
methodology.
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Illustration 1: The Waterfall model
(Source: Hass, 2007)

1.4 Feasibility of project
It is also required by the company to take care of the feasibility of the project. Some of
the aspects by which feasibility can be checked are mentioned below as: Operational feasibility- This aspects help businesses to identify whether the previous
problems faced by employees has been resolved or not (Kerzner, 2013). Further the main
objective of constancy company behind relocation is to lower down its overall cost. This
will help in increasing profitability and retaining the business earning capacity.
 System feasibility- Main task of the company is to deliver consultancy services to
customer all across the world. Further it needs to ensure that its system is effective and
fast services are delivered to people. The relocation will lower the cost and will also
make the system more productive and cost effective.
 Financial feasibility- The activity of relocation can be also termed as financially feasible
as they can be organized from various sources of finance available.
This project can be termed as feasible in terms of operations, system and finance. Further
it will help in identification and rectification of the problem which has been faced by the
employees. On the other hand, it will also make the system more effective and efficient in terms
of delivering services to customers. Further they finances required for this project will be made
easily available. The issues here is related with IT system and it can be overcome with the help
of new system. This project plan will plays very important role in supporting the technology and
then developing it to produce the best possible outcomes. The project plan has been prepared
under the budget and the finance regarding same will be allocated easily. Feasibility is a
parameter which identifies whether it is possible to carry out the plan practically or not. Thus, it
can be stated that the entire project will be feasible in every aspect.
2.1 Structure for management and administration of project
The structure of project will describe that how the activities will be manage and
administered (Meredith and Mantel Jr, 2011). Further vertical structure is used by the company
which is also termed as tall structure's. In such kind of structure the to level of management
makes the whole decision regrading the project and delegates authority and responsibilities to
lower level managers. In addition to this, such type of structure always have well defined roles
and responsibilities (What is project management?, 2015). Therefore, the manager and people
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related to the project will have a better understanding about their respective roles, duties and
responsibilities. Other than this, by using vertical structure the company will be able to manage
their activities and task regrading relocation in more effective manner.
2.2 Roles and responsibilities for staff which will manage the project
It is also important to define the roles and responsibilities of the staff members which will carry
out the project. Further the roles and responsibilities are mentioned below as:
8
Illustration 2: Structure of Project

 Planning- Plan can be termed as the process in which detailed plans are made in order to
carry out the task or activity (Baker, Murphy and Fisher, 2008). It is the responsibilities
for staff members to determine an action plan for the relocation process. Further they are
also required to determines the amount of human and technological resources which will
be required during the project. Budgeting- The staff members will be also required to carry out the process of budgeting.
It will help in determining the amount of financial resources required during the project.
The activity of budgeting will help the consultancy company to carry out the complete
relocation process in a cost effective manner. Management and control- Staff members will be also responsible for managing and
controlling the activities of relocation (Winter and Cicmil, 2006). Further they have to
ensure that all the activities are carried out in desired manner. Along with this, they will
be required to identify barriers in the process and eliminated them in order to achieve the
aim and objective of project.
 Monitoring and evaluation- The team of staff members will be responsible for
monitoring and evaluating relocation of consultancy company (Highsmith, 2009).
Monitoring will help in identify the loop holes in project and evaluating will help in
determining whether the desired results have been achieved or not.
Job description and personal specification
Job description can be defined as a statement which reflects the duties, roles and
responsibilities for a person. The job description for project manager is mentioned below as:
Job description for project manager
Position- Project manager Reports to- Managing Director
Department- Project department Location- London
Job responsibilities:
 Planning out the project and discussing its scope with senior management of company.
Further he will be also responsible to determine the human, financial and technical
9

resources which will be required to complete the project.
 Staffing the project is also one of the most important responsibility of a project manager. In
addition to this, he is required to take care of activities such as recruitment and selection of
employees for the project
 Implementing the project according to the plan made.
 Controlling the entire project and monitoring the budget band cash flow during the entire
project.
 Evaluating the project and ensuring that it is completed on time and within the budget.
On the other hand, personal specification defines the skills and attributes which are
required by person in order to complete the given task. The personal specification of project
manager is mentioned below as:
Person specification for project manager
Essential Desirable
Attainments
Experience Five year of experience Candidate needs to have five
year of experiences in
handling projects along with
good communication skills.
Qualification and training University degree in project
management
The candidate is required to
have a degree of project
management from a
recognized university
General intelligence
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Knowledge and expertise Expertise in English and
computers
Candidate should have good
command over English and
should be expertise in word
processing, simple
accounting, data base
management, spreadsheets,
E-mail and Internet.
Aptitude
Personal attributes Must have some interpersonal
skills
Candidate must have verbal
and no-verbal
communication skills. He
must be self confident and
critical thinker along with
problem solver. It is also
required by the project
manager to have time
management skills. Further
he must have ability to
accept constructive
feedback.
Disposition
Change management Must be ready to work in
flexible hours
Candidate should accepted
changes and should be
capable of adapting them.
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ACTIVITY 3
2.3 Detailed project plan
Plan can be determine as the steps taken to achieve the aim and objectives of a project.
Further the plan for relocation is mentioned below as:
 Gathering information- The plan for the project will begin with collecting adequate
amount of information required for the relocation. Further the information will be related
to new system, resources and policies (Cicmil and et. al., 2006). The information
regrading what the additional services which can be used by the consultancy firm to
improve its efficiency will be also collected.
 Creating task list and breaking up of work structure- The second step in project plan will
consist of creating the list of task and then breaking down those activities. This will help
in implementing the project plan in more effective manner (Atkinson, Crawford and
Ward, 2006). Listing of task will also help in prioritizing the activities and determination
the new roles and responsibilities.
 Execution- The third step in the plan will consist of execution process which will include
various activities such as assigning new roles and responsibilities to all new and old
employee of the company (Shenhar and Dvir, 2007). In addition to this, along with
structure, the culture of the consultancy will also change.
 Project measurement and control- It will be required by the project manager to measure
and control the overall activities of relocation (Leach, 2014). Further he will be required
to compare the actual results with the desired results of the project. The manager will be
required to take corrective measure if the desired results are not achieved.
Task Name Duration Start Finish Predecessors
Setting of business
objectives 2 days Thu 07-01-16 Fri 08-01-16
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Planning 3 days Mon 11-01-
16
Wed 13-01-
16 1
Project specification 3 days Mon 11-01-
16
Wed 13-01-
16 1
Assessing requirement 2 days Thu 14-01-16 Fri 15-01-16 2
Allocation of resources 8 days Mon 18-01-
16
Wed 27-01-
16 4
Designing and
infrastructure 15 days Thu 14-01-16 Wed 03-02-
16 2
Installation of IT system 5 days Mon 18-01-
16 Fri 22-01-16 3,4
Checking of quality 2 days Mon 25-01-
16 Tue 26-01-16 7
Modification 3 days Wed 27-01-
16 Fri 29-01-16 8
Testing 2 days Mon 01-02-
16 Tue 02-02-16 9,7
Corrective action 2 days Wed 03-02-
16 Thu 04-02-16 10,9
Execution 3 days Fri 05-02-16 Tue 09-02-16 11,9,10
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Critical Path: 1-2-4-7-8-9-10-11-12: 2+3+2+5+2+3+2+2+3 = 24 days
ACTIVITY 4
3.1 Alternative team structure
Organizational structure can be defined as the level of hierarchy which is followed in a
company. There are various kind of structure such as vertical and horizontal which is implement
by businesses (Morris and Pinto, 2010). The alternative structure which can be used by the
consultancy company in order to carry out the project is matrix structure. Further in this the
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Illustration 3: Network diagram

reporting relation of the firm are established in the form of matrix or grid. In order to achieve the
goals and objectives of the company two departments work together. Other than this, the
company has integrated the team of employee in order to carry out the relocation process in
desired manner. This help in creating better coordination among workers and also helps in
effective developing communication process. Along with this, this type of structure also helps in
increasing the motivation level of employees. The use of matrix structure helped the consultancy
firm to deliver better and cost effective services.
3.3 Process of quality management for the project
The process of quality management involves steps which can be used by business in
order to manage and maintain the quality in their products and services. Further the process of
consultancy form is mentioned below as: Establishment of quality standards- The process of quality management in company
begins with the establishment of quality standards (Marques, Gourc and Lauras, 2011).
The firm is required to clear define and develop the standards of its consultancy services
in terms of quality.
15
Illustration 4: Alternative structure

 Measurement– The second step in the process of quality management consists of
evaluating the outcomes of the project. The consultancy firm need to ensure that during
measurement suitable techniques are used so that best results can be obtained.
 Comparison- The last step in the process of quality management consist of comparison
part (Crawford and Pollack, 2007). Further it can be done by comparing the actual
outcome by desired outcomes of the relocation process. If the desired results are not
achieved then, the company should try to identify the loop holes. In addition to this, it is
also required buy the company to tyke corrective measures in over to eliminate those loop
holes.
3.4 Management of project change proposal
The project change proposal will help in achieving the aims and objectives of
consultancy firm in cost effective manner. The manager of project will be required to
communicate and purpose required change with his senior officials (Turner, 2014). Further he
also needs to discuss the positive and negative impact of the changes. One of the best way to
manage the change is by analyzing by the impact of change and developing an action plan in
order to implement and monitor the change. Further during the formation of action plan the
management needs to take care that the plan should bridge the gap between actual and desired
outcomes. Other than this, it is also requited to monitor the change in effective manner so that
aims and objectives of company can be accomplished.
ACTIVITY 5
4.1 Identification of the risk and issues which can become barrier for the project
There were several kind of risk and issues which can faced dung the process of
relocation. The plans were not made in accurate and effective manner which caused many
problems during the implementation of project (Winter and Cicmil, 2006). In addition to this, the
budget has not developed properly which can resulted in lack of financial resources. It has been
identified that the process of resource allocation was not made properly which can create various
problems during the project. The project manager was not able to control some of the issue and
challenges which made the situation worst. All the above stated issues can act as the barriers in
the relocation process and can also affected the overall quality of the project.
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4.2 Issue and challenges which can be encountered in final stage of project
During the final stage of the project the major issue or challenge which can be
encountered is regarding the lack of resources (Meredith and Mantel Jr, 2011). Further it will
affect the success of project and will also impact the cost and budget of the consultancy firm.
The company can also face issue such as lack of communication and coordination between team
members. Other than this, the fir, can face challenges regarding delay in time. It may happen
that the project does not get completed in the expected time frame. If the relocation process takes
more than expected time then it will directly increase the overall cost of project.
4.3 Monitoring and appraisal status of project
In order to monitor the entire project, the following mentioned plan will be followed:
 Supervising the process and activities of the company at regular basis in order to identify
that the activities are performed in desired manner or not.
 Conducting team meetings at regular intervals in order to identify the problem faced
during the project and corrective measures which can be taken to overcome those
problems (Atkinson, Crawford and Ward, 2006).
 Proper authority and responsibilities will be provide to team members so that understand
their respective role and duties in more effective manner.
 Appraisal and rewards system will be developed so that those employee which perform
outstanding during the project can be rewarded. Further this will help the consultancy
company to motivate people and encourage them to achieve the aim and objectives of
project.
Every manager is required to monitor and determine the appraisal status of project. One
of the main advantage of this is that it helps in identifying the areas which needs modification
and improvements. Along with this it also assist in determining the loop holes associated with a
particular project. The project can be appraised as there is systematic and disciplined sequence of
activities and task. After carrying out the independent assessment of the entire project, it as been
found that it is provided desired outcomes. Another thing which can be appraised is that the
project was value for money. Necessary people and resources were on time to deliver the project
in best possible manner. A detailed description of the project is developed along with need and
objectives. Therefore, the above mentioned are the factors which can be appraised.
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5.1 Detecting and managing issue arising in course of project
The complete project is related to relocation of office of consultancy company. The main
objective behind this is to lower down the cost and improve It system so that better services can
be provide to customers. Some of the major issues arising in the course of project can be
regarding the allocation of resources. Lack of resources will direct affect the success of activities
of relocation. Further these issue can be managed by allocating resources in effective manner.
Further the financial resources can be backed up by having some extra finance available in
reserve. Other than this, the company can also face issue regrading communication and
coordination among employees during the course of project. This issue can be manage with the
help of regular team meetings and discussion between people which are concerned with the
project.
ACTIVITY 6
5.2 Task needed to be completed in final stage of the project
The task in final stage of the project will begin with the evaluation of project in which the
company will measure the effectiveness of whole project (Kerzner, 2013). Further the company
will also identify the factors which has helped in completion and success of project (Project
management tools, 2015). During the final stage of project it will be also required by the firm to
calculate the expense which has been occurred during the entire process of relocation. In addition
to this, the people who have contributed in the success and completion of project will be
appreciated and rewards will be provided to them so that they can perform better in future. The
project manger will hand over the complete project to the broad of director of the consultancy
company.
CONCLUSION
From the above report it can be concluded that very project manager is required to
develop effective plan before carrying out any kid of project. Further it is also required by the
manager to monitor and manage the project so that loop holes can be identified and corrective
measure can be taken in order to achieve desired results. Other than this, it can be also concluded
that there are some issue and challenges which can be faced by the consultancy firm during the
18

process of relocation. Therefore, it is required by the company to overcome various issues and
carry out the process of relocation in most effective manner.
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REFERENCES
Books and journals
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scope of project management. International journal of project management. 24(8). pp.
687-698.
Baker, B. N., Murphy, D. C. and Fisher, D., 2008. Factors affecting project success. Project
Management Handbook, Second Edition, 902-919.
Cicmil, S and et. al., 2006. Rethinking project management: researching the actuality of projects.
International Journal of Project Management. 24(8). pp. 675-686.
Crawford, L. and Pollack, J., 2007. How generic are project management knowledge and
practice?. Project Management Quarterly. 38(1). pp. 87.
Hass, K. B., 2007. The blending of traditional and agile project management. PM world today.
9(5). pp. 1-8.
Highsmith, J., 2009. Agile project management: creating innovative products. Pearson
Education.
Kerzner, H. R., 2013. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley and Sons.
Larson, E. W. and Gray, C. F., 2011. Project management: The managerial process.
Leach, L. P., 2014. Critical chain project management. Artech House.
Marques, G., Gourc, D. and Lauras, M., 2011. Multi-criteria performance analysis for decision
making in project management. International Journal of Project Management, 29(8),
1057-1069.
Meredith, J. R. and Mantel Jr, S. J., 2011. Project management: a managerial approach. John
Wiley and Sons.
Morris, P. and Pinto, J. K., 2010. The Wiley guide to project, program, and portfolio
management (Vol. 10). John Wiley and Sons.
Shenhar, A. J. and Dvir, D., 2007. Reinventing project management: the diamond approach to
successful growth and innovation. Harvard Business Review Press.
Turner, J. R., 2014. The handbook of project-based management (Vol. 92). McGraw-hill.
Winter, M. and Cicmil, S., 2006. Directions for future research in project management: The main
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Online
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