Feasibility study of project management structure

PROJECT MANAGEMENT
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Table of Contents
Introduction................................................................................................................................................3
Activity 1....................................................................................................................................................3
Initial project report of appraising objectives and estimating resource needed to complete the project
...............................................................................................................................................................3
Developing the project sub-division and estimation of resources including time and costs.................4
Activity 2....................................................................................................................................................4
Methodology for evaluation of project..................................................................................................4
Feasibility study of project....................................................................................................................4
Structure of management and administration of the project.................................................................5
Role and responsibilities of Staff..........................................................................................................6
Job description and person specification for a project manager...........................................................6
Activity 3....................................................................................................................................................7
Project Plan............................................................................................................................................7
Activity 4..................................................................................................................................................10
Assessing the alternative project team structure.................................................................................10
Quality management of the project.....................................................................................................11
Procedure for managing the project change proposals........................................................................11
Activity 5..................................................................................................................................................12
Issues and risks that may impede a project.........................................................................................12
Issues and risks likely to be encountered in the final stage.................................................................12
Monitoring and appraising the status of a project...............................................................................13
Detecting and managing issues arising in the course of projects........................................................13
Activity 6..................................................................................................................................................14
Assessment of tasks needed to be completed in the final stage of the project....................................14
Conclusion...............................................................................................................................................14
References................................................................................................................................................15
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INTRODUCTION
Project management can be defined as the discipline which helps in appropriately carrying out
the activities of business like planning, organising, motivating and controlling available resources to
achieve desired goals and objectives in a suitable manner (Dorfman and Cather, 2012). According to
the given case scenario, researcher focuses on illustrating different project management components to
carry out a relocation project of consultancy firm from London to Banbury. There are several
expectations of managing director regarding company's corporate aim which are the base of relocating
the branch. Therefore, present study undertakes and illustrates methodology for evaluating project,
carrying out feasibility study, roles and responsibilities of project team and risk assessment as well as
different ways to manage them at the final step of the relocation process.
ACTIVITY 1
Initial project report of appraising objectives and estimating resource needed to complete the project
Analysing the objectives of business:
In the present corporate market, competition is constantly increasing the problems for firms and
in order to deal with it management has to undertake various crucial steps which directly or indirectly
affect the objective of the business (Paul and et. al, 2011). Every company has its own corporate goals
and objectives for which itmakes valiant efforts. According to the given case study, Managing director
of Consultancy firm wants to relocate its business with maintaining the same objectives. However, to
grow income of business by 10% every year and maintain the overall turnover with time can be
achievable by improving the existing IT systems. Furthermore, to decrease costs of workforce,
especially at the time of recruitment and training without declining the quality of service offered to
customers can be possible with the help of developing suitable and reliable software system through
which communication process can be enhanced between each level of business enterprise as well as
external stakeholders like clients and service providers.
List of projects:
In the present case study, senior authority of consultancy firm wants to relocate their business
enterprise with the aim of reducing different overheads. Therefore, considering need and situation of
cited firm, various essential list of project has been framed which will play significant role in
successfully carrying out relocation process. These are the list of potential projects:
 Constructing the building
 Setting LAN and Cabling services
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 Wide Area Network services
 Proper telecommunication services
 Enhancing and improving overall IT system
Therefore, as per the given case there are some of the suitable projects which management of
consultancy firm can undertake in order to carry out their relocation strategy in an effective and
efficient manner.
Developing the project sub-division and estimation of resources including time and costs
On the basis of case and above study, the selected project is development and enhancement of
IT software system of the company. However, the main purpose behind selecting this project is that, it
is closely associated with defined corporate goals and objectives of the company as well as this will
create appropriate platform for carrying out relocation process of office in a successful manner (Hobbs,
2009). Furthermore, being a consultancy firm it is important to manage client and employee's data base
in an appropriate and systematic manner. Hence, MIS will be introduced in the functioning of the
company so as to enhance overall IT system during the time of relocation. In context to this, the cost of
entire project is estimated at £1000 as well as the estimated time for completing the project is 98 days.
Resources Costs Time (Days)
Equipment Resources 350 50
Technical resources 250 48
Human Resources 400 98
Following diagram depicts the sub division of MIS system for the relocations project:
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