Effective Project Management for Achieving Success

The assignment discusses the potential issues that may impact the efficacy of a project, including unavailability of resources, lack of communication, and inadequate risk management. It also highlights the importance of effective project management in ensuring successful project outcomes. The assignment further emphasizes the need for a comprehensive approach to project management, involving various stakeholders and incorporating multiple methodologies.

Project Management

TABLE OF CONTENTS
Introduction..........................................................................................................................................
Activity 1..............................................................................................................................................
Initial project report of appraising objectives and estimating resource needed to complete the
project..........................................................................................................................................1
Developing the project sub-division and estimation of resources including time and costs.......3
Activity 2..............................................................................................................................................
Methodology for evaluation of project........................................................................................3
Feasibility study of the project.....................................................................................................5
Structure of management and administration of the project........................................................6
Role and responsibilities of Staff.................................................................................................6
Job description and person specification for a project manager..................................................7
Activity 3..............................................................................................................................................
Project Plan..................................................................................................................................8
Activity 4............................................................................................................................................
Assessing the alternative project team structure........................................................................11
Quality management of the project............................................................................................12
Procedure for managing the project change proposals..............................................................13
ACTIVITY 5......................................................................................................................................
4.1 The issues and risks that may impede a project...................................................................14
4.2 Issues and risk likely to be encountered in the final stage of a project................................15
Monitoring and appraising the status of a project......................................................................15
Detecting and managing issues arising in the course of projects..............................................16
ACTIVITY 6......................................................................................................................................
5.2 Assessment of the tasks needed to be completed in the final stages of a project................17
Conclusion..........................................................................................................................................
References..........................................................................................................................................

INTRODUCTION
Project management refers to the process of managing different aspects or activities to
attain the most feasible and reliable outcomes. There are several aspects that need to be given
focus by the manager for execution of activities appropriately. In general terms, managing of
project consist of several prospects which are planning, organizing, directing, controlling and
making optimum utilization of available resources (Dorfman and Cather, 2012). As per the case
study, researcher investigate varied project management components in order to plan and execute
the relocation project of consultant organization from one place to another. However, the
company provides consultancy services to businesses around the world, particularly in the area
of management development. All of the consultants work remotely from home and the office
function, with a team of 10 people, is purely administrative. But looking at the present condition,
top level management of consultant firm are planning to relocate their office from London to
Banbury, Oxford shire in order to reduce costs. Currently operating with a team of 10 people,
Director wishes to maintain the same for the new office. Further, various objectives have to
announced by her regarding the relocation project (Fan, Thomas and Anantatmula, 2014). Thus,
in order to carry out this project in the best possible manner it is important for the Project
Manager to make sure that he undertakes each and every prospects into account before making
any plan or decisions. In this context, present study helps in illustrating the methodology
required for the evaluation of project, conducting feasibility study, defining the roles and
responsibility of the project team and carrying out the risk assessment for managing different
uncertainties associated with each stage of the relocation project.
ACTIVITY 1
Initial project report of appraising objectives and estimating resource needed to complete the
project
Analyzing the objectives of business:
Looking at present corporate market of UK, companies are finding tough to maintain
their position in the market and attain long term sustainability. Thus, management level people
has to undertake certain major decisions on the basis of which they can rely to achieve defined
corporate aim and objectives. Every company that operates in the market have certain goals and
objectives for which it makes valiant efforts by remotely using available resources and taking
varied risks to attain desired success (Fowler, Lindahl and Sköld, 2015). In the present given
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scenario, Consultancy firm is facing the issue of increasing costs which indeed affecting the
entire course of functioning. Considering this situation, Managing Director the consultancy firm
has announced to relocate the operations from London to Banbury for minimizing the financial
costs and enhancing the level of business operations. By the means of this, management is trying
to relocate the office from one place to another with same corporate aim and objectives. Further,
by enhancing the overall information technology system consultancy firm is wishing to grow
income of business by 10% every year as well as achieve the desired business volume within the
specific time period for generating desired results and outcomes (Rolstadås and et.al, 2014).
Along with this, Director aim at minimizing the costs of workforce by improving the
overall recruitment procedure through technical aspects as well as constantly providing training
and development sessions for the existing human resource so that they can enhance their level of
skills and competencies and provide superior quality of services to the customers or clients. In
addition to it, development of suitable and reliable MIS software system will assist in providing
appropriate communication channel between different stakeholders of the consultancy firm so
that satisfaction level of stakeholders can be achieved (Saadé, Dong and Wan, 2015).
List of project:
According to the current position of consultancy firm, Managing Director is planning to
relocate the firm from London to Banbury with the aim of reducing the overheads. Therefore,
considering the present condition and necessity of consultancy firm list of project’s essentials has
been defined which will play crucial role in appropriately and successfully carrying out the
relocation project. Following are the lists of potentials for the cited project:
Constructing the building
Setting LAN and Cabling services
Wide Area Network services
Proper telecommunication services
Enhancing and improving overall IT system
The above defined are some of the major requirement of project that has been identified
by the project manager. However, it is the aim of project team to make sure that they carry out
these activities appropriately and reliably for successfully relocation the business to Banbury and
minimize the costs of executing operations.
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Developing the project sub-division and estimation of resources including time and costs
In the present case, top level management of consultancy firm are planning to enhance
the IT system for improving the level of functioning and attaining the desired result and
outcomes. Further, the aim behind improving the overall MIS of the cited firm is that it will
assist in developing suitable platform for achieving the corporate aim and objectives as well as
assist in carrying out the entire allocation process of the office in successful manner. Looking at
the operations of consultancy firm it is vital to manage the information of clients as well as the
data of employees in effective and systematic manner (Turner, 2014). Therefore, in order to
satisfy this need, Director has planned to introduce new management information system for
enhancing the IT system during the period of relocation project. Furthermore, relocating an
office is not an easy task there are various prospects that project manager and his team has to
consider so as to shift entire office from London to Banbury in the best possible manner. In
addition to it, time and costs are the major factors that top level management has to consider.
However, the estimated costs for this project is around £2000 as well as the time required to
carry out this project is estimated is 4 months.
Resources:
Resources Costs Time (Days)
Equipment Resources 700 50
Technical resources 500 48
Human Resources 800 98
The above table depicts the estimated costs and time required to carry out the entire
project of relocation from London to Banbury. However, it is the duty of project manager to
ensure that to complete the whole project within defined costs and time period for the successful
relocation.
ACTIVITY 2
Methodology for evaluation of project
From the above study of the cited project, various aspects regarding importance,
essentials, costa and time has been evaluated. However, considering the nature of the project in
which Managing Director of consultancy firm is planning to relocate the entire office from
London to Banbury. In this regard, the best suitable methodology for the project is PRINCE 2.
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The main purpose behind choosing this methodology it will assist in improving the performance
of new system as well as develops suitable platform for attaining the desired goals and objectives
(Chiu-Chi and et.al, 2013). According to the present given case, project manager should
undertake different steps of PRINCE2 methodology so as to carry out the entire project in the
best possible manner. However, the specification of current project is based on the development
of IT software system which can be equally supported by the SDLC (Software development life
cycle) method. It is because of the fact that, SDLC will assist in creating considerable system
documentation. The main purpose of documenting the project is that it will assist project
manager to have detailed information about each and every aspects of the project from initial
stage to closure of project. Further, to analyze the effectiveness of PRINCE2 method it is
important for the project manager to undertake its process so as to evaluate the pros and cons at
each stages. Following is the process of PRINCE2 for Relocation project:
 Start-up of a project: In the first step it is the duty of project manager to frame brief
scenario about the whole project as well as accordingly define the resources required so
that varied aspects can be executed in appropriate way.
 Project initiation: Once the aim and objectives of the project are determined, manager
should allocate the available financial, technical and human resource in better way so that
maximum utilisation of these resource can be made in successful relocation of project
(Dey, Clegg and Bennett, 2010).
 Project direction: Under this stage, project consultant has to responsibility of monitoring
and analysing the activities and tasks for identifying the problems and loopholes and
accordingly indulging the potential measures to overcome the issues.
 Controlling stage: During this stage, project manager and its team has the responsibility
for supervising the work completed so as to measure the success and failure of the project
and accordingly if required potential measures can be implemented to overcome the
loopholes.
 Stage boundaries management: In this step, board of members are responsible for
making the decisions regarding conducting the project activities as well as defining the
plan and procedures to address any adverse situation or uncertainties.
 Product delivery management: Under this section, quality of entire project is being
measured on certain level or standards so that all the deliverables can be mould as per the
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requirement of client and higher level of customer satisfaction can be achieved (Dorfman
and Cather, 2012).
 Winding the project: In closure of the project, project manager assess the complete
project on the basis of defined aim and objectives and evaluate the success of
implementing the PRINCE2 methodology.
Feasibility study of the project
Considering the nature and complexity of project it is crucial for the project managers to
evaluate and analyze the each and every aspects of the project before employing or framing any
strategic moves. Therefore, according to the present study, project manager of consultancy firm
should carry out feasibility study before initiating or executing the MIS project. However, the
main purpose behind carrying out the feasibility study is that it assist the course of project
manager by assessing the viability and reliability of idea generated (Gil and Tether, 2011). Along
with this, this study will result in generating answers related to different aspects of the project
such as: does Consultant Company go ahead with the proposed project and invest high for the
relocation? While on the other hand of it, project manager through the means of feasibility study
should assist in determining various opportunities in varied areas so as to develop the MIS
system and enhance the quality of services for the clients and customers.
There are several steps which paly significant role in evaluating the feasibility of a
project. Therefore, it is the duty of project manager to make sure that he undertakes the steps and
accordingly define the suitability of MIS project for the consultant firm. Following are the steps
which are essential in terms of checking the feasibility of MIS project:
 Firstly, project manager to should understand the current prospects and IT system of cited
firm so that issues and problems can be identified on the basis of which potential
measures can be employed.
 After identifying the issues and problems next project manager should focus on the
available alternative solutions such as: cited firm is facing problems related to the
outdated IT system then project manager can update the existing system or focus on
developing new with latest technical aspects for the betterment of future contingency
(Hamilton, 2010).
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 Other than this, project manager can evaluate the feasibility of project by indulging
different prospects such as: financial position, market conditions, and technical analysis
and social and environment situations.
Through the means of above defined steps project manager can easily analyze and
evaluate feasibility and reliability of the project. In the current selected project, feasibility test
will assist the course of project manager to identify all the issues and loopholes associated with
the existing IT system so that potential measures or new system can be installed to mitigate the
costs related issues as well as enhance the level of business functioning in terms of delivering the
best possible services to the clients (Hillson and Simon, 2012). In this regard, PRINCE2 and
SDLC methods will play crucial role as both these method will ensure better planning of project
as well as reliable execution of the defined activities.
Structure of management and administration of the project
Organizational play significant role in executing and conducting the activities of Business
Corporation in suitable and reliable manner. According to the present given scenario,
organizational structure of consultancy firm is as follows:
Team members Roles and responsibilities
Office manager Project manager
Top management Resource allocator and major decision maker
Administration department Testing and system maintenance
Technical person System developer
Middle level management Risk assessment
The above defined table illustrates the information related to the team members and their
roles and responsibility regarding carrying out the relocation project.
Role and responsibilities of Staff
In an organization, human resource plays the most significant role. However, they are the
one who are responsible for carrying out each and every activity of the business as well as ensure
in achieving highest level of customer satisfaction. Thus, it is the duty of senior authority of
consultancy firm to make sure that they recruit skilled personnel who can positively contributes
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towards the achievement of goals and objectives (Kumaraswamy, 2011). In the case of carrying
out a project, project manager has to defined roles and responsibility of each individual
respectively so that they can understand their duties and mold their functioning accordingly to
generate the best possible outcomes for the firm.
Considering the relocation project people at both level administration and management
will be responsible for carrying out the project successfully. Following are certain role and
responsibilities of that are required to be carried out appropriately:
 Members associate with the projects should attain the accurate perspective of costs as
well as about the future scope of the project so that they can understand their roles and
responsibilities effectively.
 They are accountable for following all the defined steps or tasks smartly and
appropriately so as to ensure positive outcomes at the end.
 Members of project team should focus on completing their work within defined
constraints that are related to time, costs, quality etc (Lehtiranta and Junnonen, 2014).
 Project manager have the responsibility to guide all the member in right direction
similarly, team members has to responsibility of taking consult from the manager at the
time of issues and obstacles.
 Level of communication within the team members should clear and sound so as to
mitigate risks and uncertainties as well as managing the tasks and activities within
defined period and costs.
 All the individuals should develop better understanding between each other so that at the
time of executing the work they can take reliable and suitable decisions and carry out the
project inn mutual terms (Paul and et.al, 2011).
Job description and person specification for a project manager
In carrying out a project its manger plays the most significant role. However, he is
responsible for conducting each activities associated with the project in effective and efficient
manner. Thus, there are several roles and responsibilities that manager of the project have to play
in terms of given authority. Herein, top level management of Consultancy firm has asked the
project manager to carry out the relocation project of office from London to Banbury. Therefore,
considering the job specification, person specification of project manager are as follows:
Job Title: Project manager
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Scope of position:
Person is accountable for the development and implementation of IT system to manage and
monitor the performance of business activities. Along with this, encouraging innovation and
creativity within the new MIS for the generation desired aim and objectives.
Key responsibilities:
Varied key responsibilities that Project manager have to possess:
 Planning the requirement of project.
 Managing the activities of project within different constraints such as time, costs etc.
 Making the best possible use of available resources to generate positive results.
 Develop and maintain coordination between different inputs and assemble them according
to the projected plan.
 Create suitable work break down structure.
 Frame suitable tactics for future risk and uncertain situations.
 Proper communication channel must be maintained within each department.
Qualification:
 B. Tech in Master in Production and Operations.
 Experience of minimum 5 years is obligatory.
Interpersonal skills:
 Interaction
 Motivator
 Leadership
 Technical
 Smart decision maker
ACTIVITY 3
Project Plan
Tasks Days Predecessors Start Finish
Relocation project 98 days - Wed 10/14/09 Fri 2/26/10
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MIS system development 98 days - Mon 10/12/09 Wed 2/24/10
 Planning and requirement
analysis
18 days - Mon 10/12/09 Wed 11/4/09
 Revising different proposed
projects
5 days - Mon 10/12/09 Fri 10/16/09
 Significance's of requirements 3 days 4 Mon 10/19/09 Wed 10/21/09
 Allocation of available
resources
5 days 5 Thu 10/22/09 Wed 10/28/09
 Framing the team 5 days 6 Thu 10/29/09 Wed 11/4/09
 Defining requirements 9 days Thu 10/29/09 Tue 11/10/09
 Defining goals and objectives 4 days 7 Thu 11/5/09 Tue 11/10/09
 Determining brief discussion
of proposed system
5 days 6 Thu 10/29/09 Wed 11/4/09
 Designing of system
architecture
10 days - Thu 11/5/09 Wed 11/18/09
 Comprehensive description 4 days 10 Thu 11/5/09 Tue 11/10/09
 Hardware and software plan 6 days 12,9 Wed 11/11/09 Wed 11/18/09
 Developing the system 20 days Thu 11/19/09 Wed
12/16/09
 Data base design 7 days 13 Thu 11/19/09 Fri 11/27/09
 Developing system structure 7 days 15 Mon 11/30/09 Tue 12/8/09
 Coding and testing each
module
6 days 16 Wed 12/9/09 Wed 12/16/09
 Testing the system 6 days - Thu 12/17/09 Thu 12/24/09
 Testing the logic 3 days 17 Thu 12/17/09 Mon 12/21/09
 Testing the working 3 days 19 Tue 12/22/09 Thu 12/24/09
 Disposition of the system 15 days Fri 12/25/09 Thu 1/14/10
 Installation of the system 5 days 20 Fri 12/25/09 Thu 12/31/09
 Generating feedback through
managerial people
6 days 22 Fri 1/1/10 Fri 1/8/10
 Improved the system 4 days 22,23 Mon 1/11/10 Thu 1/14/10
 Evaluation and maintenance 15 days - Fri 1/15/10 Thu 2/4/10
 Determine the errors 5 days 24 Fri 1/15/10 Thu 1/21/10
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 Action for removing them 10 days 23,24 Fri 1/15/10 Thu 1/28/10
 Maintaining and monitoring 5 days 26,27 Fri 1/29/10 Thu 2/4/10
Gantt chart:
Table 1: Gantt chart
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Network Diagram:
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ACTIVITY 4
Assessing the alternative project team structure
In carrying out a project there are several modification that project manager has to carry
out as per the situations and conditions. However, changes or alterations are important in terms
of achieving the desired aim and objectives. Particularly, structure of the project team often
changes as per the needs and wants of project specification. In the present given scenario, the
alternative project team of the relocation project is as follows:
Team members Roles and responsibilities
Senior Authority Project manager
Executive Level Management Resource allocator
Technical Workforce Testing and system maintenance
Administration department System developer
By the means of above defined team structure, project will be carried out if there is
requirement of any changes in the personnel section. However, it is the duty of senior authority
of consultancy firm as well as project manager to make sure that they understand the need of
project and mutually take decisions regarding changes (Roberts, 2011). On the other hand, the
main aim of developing alternative project team is to make sure that, activities of project keep on
running so as to achieve the desired aim and objectives within the constraints like time, costs and
quality etc.
Quality management of the project
Quality is considered as the most crucial aspect in terms of deliverables of the project.
There are several expectations of customers or clients regarding the project but quality is at the
top. In terms of project management quality can be defined as the achievement of specific
outcome within timeframe and costs. In this regard, it is the duty of project manager to make
sure that project is carried out under the quality consideration so as to achieve the best possible
outcomes and fulfil the needs and expectations of customers in the best possible way (Turner,
2014). Further, parties and users should set certain goals and objectives on the basis of which
they complete their roles and responsibilities to attain the desired aim of the project. As per the
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given case scenario, project manager should ensure that the approaches used to carry out the
project are fulfilling the quality standards of deliverables in order to achieve the expectations
level of customer or users of MIS system. Hence, it can be said that manager of project is highly
responsible for maintaining the quality standards as per the defined deliverables and objectives.
Herein, manager is focusing on developing and implementing the MIS system within the
consultancy firm at the time of relocation of office so that cost of operations can be reduced as
well as cited can deliver more effective services to its clients or users. There are several methods
with the help of which project manager can ensure the quality of final results. However, looking
at the nature of present study, PDCA (Plan, Do, Check and Act) model is selected because it is
one of the finest method of enhancing the quality within the project (Ward and Chapman, 2011).
Further, through the means of this approach project manager can easily plan, execute, monitor
and act according to the specification and requirement of project and mitigate risks and
uncertainties associated with the project. Apart from this, project manager has to make sure that,
proper communication within his team has been maintained as well as he can set key
performance indicators for maintaining quality. Other than this, manager can indulge quality
check at each level of the project so as to develop and implement IT system in suitable and
reliable manner.
Procedure for managing the project change proposals
Project management process consist of various steps that assist the course of manager in
managing and controlling the changes or alteration required in the proposal which are as follows:
 Identify change request: This is the first step of project management process in which
project manager is accountable for identifying and recording all the issues and obstacles
present in the project so that as per the requirement potential measures can be employed
(Archibald, 2012). Further, manager should involve his/her team members so that they
can address the problems effectively.
 Validate change request: In this stage, manager assess the validity of change request on
the basis of varied aspects of the proposed projects. Further, to authenticate the alteration
manager can organise meeting in which manager can take recommendations from
different team members and on the basis of which can take decisions regarding accepting
or rejecting the proposal.
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 Analyse impact: It is one of the significant step of the project manager process because it
assist in evaluating and analysing the impact of indulged changes on the project. By the
means of this, manager can analyse the requirement of resources and reduce the impact.
 Control change request: In this stage, project manager will control the change request on
the basis of costs, time and available resources. Furthermore, through the means of this,
smart recommendations for attaining the targeted goals and objectives.
 Action change request: Actions regarding the change request will made on the basis of
above evaluation new contract will be signed with suppliers so that latest technical and
updated components can be used to develop the new system (Dori, 2005).
 Close change request: This is the last step in which project manager will communicate all
the changes within the team so that they can work accordingly. Further, by the means of
this project manager can monitor and control the change at each level with higher
efficiency.
ACTIVITY 5
4.1 The issues and risks that may impede a project
Every project has included some risks and other potential problems that might be affect
the progress of the entire work as well as its success. As per the given case study, it has been
found that a management development consultancy service provider company wants to relocate
its office to the area from London to Banbury (Archibald, 2012). In this, there are some
objectives which has to be achieve during shifting of office. In this context, for organization, it
has important to improve current IT system with relocation of office. At the time of development
and improvement of new IT system, the different issues and risks can be arises (Dori, 2005).
There impact may be negative for whole project. The risks and issues that may impede proposed
project are showing in below table.
Issues and risks Impact on new IT system development project
Technical risk There is an issues that the new IT system may not support the existing
systems or may be employees unable to understand the new functions. In
this situation, the delay in completion of the project can be occurred (Chiu-
Chi and et.al, 2013).
Organizational risks This risk can be arises due to lack of availability of the assets, poor
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infrastructure of the company, improper working environment and
ineffective management support. The impact of these risks on entire new
development of IT system is it may affect the functioning of new software or
not meet the requirement of the organization (Dey, Clegg and Bennett,
2010).
Project management
risk
The impact of this risk on the proposed project is it may create the delay in
work and not complete it in give constraints.
Financial risk The lack of financial resources may impede the entire new IT system
development plan is company will unable to provide required resources to
meet the requirements (Dorfman and Cather, 2012).
4.2 Issues and risk likely to be encountered in the final stage of a project
Risk is a part of the project management which help the project manager to take
preventive actions and measure to minimize their impact on the project. There are various some
issues that are needed to be assess at the time of implementation of project plan into a final stage.
The following project is relating to development of new IT system at the time of relocation of the
office from one place to another (Gil and Tether, 2011). From the assessment process, it has
found that there are some issues and risk factors that can be encountered in the final stage of a
project. In this context, first issue is business risk that can be raised when administrative business
and other departments are completely relocated to new place.
The impact of this is it will affect the entire operations of business and its working
process. On the other hand, another issue is retention of expert consultant and reduce the
effectiveness of the working practices of the employees (Hamilton, 2010). The reason is during
implementation of the plan of installing the new developed IT system within the organization is
staff members have did not want to accept the new changes. The new system might be affected
the productivity of the workers. Rather than this, the changes in the project plan may increase the
chances of failure of entire work. Along with this, the safety of employees of the project team
may also create a problem in final stage of proposed project plan. On the other hand, the limited
skills and abilities of the workforces during the final stage of proposed development of new IT
system is also a risk (Hillson and Simon, 2012). Similarly, the lack of coordination as well as
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synchronization between the team members may also create the risk for entire project plan.
Monitoring and appraising the status of a project
In order to monitor and appraise the IT system, Gantt chart can be prepared as it aids the
manager to implement all the activities in proper and scheduled manner. At the same time, the
work can be completed within the defined time period which is yet another suitable outcome of
making Gantt chart (Dorfman and Cather, 2012). Presently, the manager has been considering
this procedure so that the existing process can be monitored and evaluated and according to that,
changes area executed. The method is suitable because through this, the project manager is able
to complete all those activities that are scheduled first. Moreover, it is also useful in terms of
allocating organizational resources optimally in all the activities and work procedures.
Emphasizing on Gantt chart also aids the project manager to allocate resources and through this,
all the activities can be properly managed.
This is also one of the most effectual methods through which cost factor can be managed.
Through this method, actual cost can be compared with company's overall cost aspects; hence
this is vital in terms of managing organizational budgeting aspects. Moreover, this is highly
useful in terms of maintaining all the projects on time. The manager is also able to identify all
those areas where improvements and modifications are required and where further changes
should be updated. Hence, through this all the dimensions of the project can be accessed; thus
suitable modifications can be made accordingly (Hamilton, 2010). Moreover, through this,
project manager can also evaluate the areas that are associated with risks and uncertainties. This
is among the best method through which alternate and requisite changes could be made to the
projects. Besides this, the project manager will be able to acquire numerous benefits through
these methods. One of the critical functions of managing time can be managed through this
because this allows the project manager to analyze the need of requisite time that has been
allotted to start up and wind up of the project.
Detecting and managing issues arising in the course of projects
At the time of conducting the project and implementing new IT system, several issues
might generate which may impact the efficacy of the project. Thus, the subsequent table depicts
the issues that might occur during the project and along with that corrective measures are also
discussed in the table.
Issues Explanations Measures undertaken
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Unavailability of resources Afterwards, execution of
change in the project, the
manager has evaluated that
there has been a issue related to
unavailability of optimum
resources. The major lacking
has been observed in the areas
of human resources, technical
resources and other financial
resources. Thus, these resources
should exist in optimum
quantity (Lehtiranta and
Junnonen, 2014).
The entire project has been
managed with the help of WBS
because through that, each and
every activity has been carried
out in prominent manner.
Selecting the team members
and participants
Unavailability of IT
professionals have generated
issues related to technical errors
and through this, the project has
got delayed.
In such respect, the manager
has appointed IT professionals
who have the capability to deal
with IT aspects. Selection of IT
professionals has been made on
temporary basis (Dori, 2005).
Determining budgetary system Project manager has used new
tools and equipment; thus they
need to have proper availability
for financial resources. This
leads the manager to allocate
the resources in prominent
manner.
As per the subsequent issue, the
manager has adopted AB
Costing system where in
resources have been allocated in
optimum manner as per the
areas of requirements (Turner,
2014). With the help of this
system, resources wastage
probabilities can be minimized
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up to higher extent.
ACTIVITY 6
5.2 Assessment of the tasks needed to be completed in the final stages of a project
The proposed project has based on development of new IT system for management
consultancy organization which relocated its business to a new location. There are different tasks
needed to be completed in the final stage of following project. In this regards, the first work is
risk assessment process (Kumaraswamy, 2011). It is most important activity of a project plan
because with the help of this, project manager can assess the types of encountered risks and their
impact on entire project plan. With the help of this, the measures and preventive actions can be
take in previous stages so that project can be completed within the give constraints. Second
essential work during the last stage of development of new IT system is comparison between
estimated cost and time with the actual once (Lehtiranta and Junnonen, 2014). The reason of
doing this work is the loopholes which affect the speed of implementation of project plan can be
easily determine. Along with this, it can be easy to monitor the progress of the work so that
lacking areas can be improved. On the other hand, monitoring and evaluation process of entire
development of new IT system has to be carried out at the last stage of project plan. By doing
this, the project manager will able to check the working and feasibility of project to ensure that
either it deliver the organization objectives or not. Rather than this, another task needed to be
carried out in the final stage of new IT system development project is assessment of use of
resources (Paul and et.al, 2011). With the help of this, project manager will know about the
amount of requirements of more needed resources to complete the project plan. Along with this,
he will know that resources are effectively allocated or not and optimum utilized or not.
CONCLUSION
In conclusion to the above report it can be evaluated that, project management play
significant role in conducting the project in suitable and reliable manner. Further, there are
several project management tools and techniques to determine the time and costs of the project.
Further, feasibility of project has been measured on the basis of three different constraints such
as time, costs and available resources. Furthermore, identification of risks and uncertainties assist
in determining the potential measures for the successful completion of the entire project.
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Through means of project management tools Gantt chart and network diagram, project will be
completed in 98 days and will require £2000. Thereafter, there several risks and uncertainties
associated with the project that has been analyzed and accordingly suitable solutions has been
employed to generate desired results and outcomes. As per the given case scenario, project
manager should ensure that the approaches used to carry out the project are fulfilling the quality
standards of deliverables in order to achieve the expectations level of customer or users of MIS
system. Hence, it can be said that manager of project is highly responsible for maintaining the
quality standards as per the defined deliverables and objectives.
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