Project Management: Project Initiation Document and Stakeholder Analysis

This document provides an overview of project management concepts, specifically focusing on the project initiation document (PID) and stakeholder analysis. It discusses the elements of a PID and the role of stakeholders in a project. The document also includes a work breakdown structure (WBS) and concludes with key limitations and references.

PROJECT MANAGEMENT

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK 1............................................................................................................................................3
a) Project initiation document (PID)...........................................................................................3
b) Stakeholder Analysis..............................................................................................................4
WBS.................................................................................................................................................6
CONCLUSION................................................................................................................................6
REFERENCES................................................................................................................................7

INTRODUCTION
Project Initiation Document (PID), basically consists of different elements that are
directly linked with scope of the project, success criteria and a plan, which helps a project
manager in meeting different range of desired goals and objectives as well. On the other hand, it
is said that this organisation basically consists of projects, where number of elements like
context, collaboration, team and scope stays enclosed in it (Fewings and Henjewele, 2019). This
lead to offer appropriate foundation for the whole project while including relevant essential
aspects.
TASK 1
Project management concepts: It can be define as that functional area where project
management has to work in receptive project by identification of different aspects related to
project. In relation to current project the core concept of project is to develop application in
relation to management of co curriculum activity. This project is initiated to development of
application for student to solve issues.
a) Project initiation document (PID)
Title of project Launching of an event
Estimated budget In order to develop a whole new educational application and
for event as well, Director of QAHE has taken into
consideration of an estimated budget of £200k. This will aid
in offering detailed information of societies and QAHE clubs
as well.
Brief break down of money  Nutrients: £8000
 Delight: £5000
 Tools: £13000
 Artefact: £6000
 Venue: £18000
Start date February 5th, 2020
Finish date February 10th, 2020

Project Sponsor Board of Directors (BOD) of QAHE
Project manager XYZ
Significant Objectives (number
of small business related
objectives)
 In order to grab the attention of students, promotion
on social media, existing official website of the
university and on other media channels would take
place.
 To check the feasibility of whole plan in different
areas.
 To launch the Recreation mobile application for new
and existing students.
Recommended
conceptualization
 It is recommended to take into consideration of
optimized technology along with a strategic aim and
backup plan.
 Structure the whole plan considering an effective
WBS (Mathiaszyk, Volkmann and Read, 2019).
Reference(s)
b) Stakeholder Analysis
Alumni Basically, this type of
stakeholder consists with
high interest towards the
university as they get the
chance of memorising all
the moments that they have
lived when they were
pursuing course as student.
Here these individuals
Primal reason that came
in front is that, they are
not having any link with
the University because of
they have already passed
out the course in which
they were pursuing.
Another reason is that,
they would not become
Self-interest and
knowledge increasing
elements in relation to
what exactly University
is doing for students
and what differences
that took place within
the University over the
years, can be

highly take interest among
these type of events, where
they could meet their friends
and others with whom they
have studied for two to three
years. This can be
considered as one of the
crucial action that may
enhance the quality of
education system and
through conducting the
extra-curricular activities
within institution (Boonstra
and Reezigt, 2019).
able to use tools and
technologies used within
the event for any purpose
(Burga, LeBlanc and
Rezania, 2019).
considered as one of
the crucial reason for
Alumni to take interest
for projects.
Sponsors It has been found that,
sponsors are said to be the
crucial stakeholders in
present situation and
basically, the reason that
came in front is that these
are the people who are
having their own interest as
to properly make
advancement just as
promotion of their
contributions among
enormous base of people.
With this they can
adequately grab the
enormous commercial
centres to get good returns
Sponsors or the
supporters are those
faculties who have done
huge base of interest in
forthcoming undertaking
with an expect to
advance their
contributions among
event that has been
developed for expanding.
Supporters are the
faculties who hold
most significant portion
in forthcoming
occasion. They
primarily groups the
target as to advance
mindfulness among
open identified with
venture just as
administrations that
they offer in
commercial centre with
a mean to increment
existing client base.

on investments.
Students In present context, these are
the individuals who are
specifically holding or
having the major interest for
the event developed by
QAHE.
These are also the
individuals who has not
made any sort of
investment for the
develop event to engage
their own interest among
extra-curricular activities
(Kliem and Ludin,
2019).
These individuals
consist with the
maximum benefits, just
when the project will
directly get initiated.
This would lead to
enhance the overall
knowledge level in
relation different
features of QAHE
Recreation mobile
phone application.
Through this, day by
day learning in relation
to QAHE clubs and
societies’ events will
directly get improvised.
Suppliers In order to duly manage and
organise any form of event
University management
duly require some specific
form of effective resources.
In order to procure these
resources management,
require suppliers. With the
help of these resources
formative success of the
event can be duly ensured in
a well-defined stipulated
Supplier do not make
any kind of investment in
the project in context
with funds as well as
finance but the make
their investment in
relation with resources
with the help of which
successful implication of
project is assured.
Suppliers are mainly
engaged with project as
they have opportunities
to gain benefits and
money in return for
resources that have
suppliers to project
manager.

budget.
Faculty Basically, lecturers will stay
connected with students
along with the different
clubs considering the QAHE
Recreation mobile phone
application.
No benefits lecturers will
get of this event, which
is particularly being
considered as one of the
crucial reason that they
will not invest in this.
Class arrangements and
other things like
disclaimer of any
important information
could be given to
students with the help
of the QAHE
Recreation mobile
phone application as
per the requirements.
Parents They are fascinated because,
they will also get the
information from students
on their phone that what
exactly QAHE is doing for
their children (Students).
Parents are not directly
connected with QAHE,
where there is no
benefits available for
them except their
children who are
studying in the
University.
Their children are
studying in the
University.
Community
Members
IT department can be
considered as the
community members for
QAHE, where they are the
one who has developed
application for student’s
welfare.
This IT department has
invested with the faith of
enhancing the co-
curricular activities of
students in relation to
what exactly QAHE is
performing to enhance
the knowledge of
students.
It is the IT department
of QAHE, whose
responsibility is to
enhance the
productivity of the
University through
engaging students
within co-curricular
activities and among
other responsibilities as
well.

State
Representati
ves
Another crucial stakeholder
for the QAHE, where it is
directly looking forward to
improvise the standards of
students that belongs to
United Kingdom.
They have invested but a
little, within the
programme developed by
QAHE as charity.
Enhancement of
standardisation of
educational systems of
United Kingdom.
Media
Outlets
They would directly raise
the benefits for itself and for
QAHE as well, through
promoting the event.
Because of no direct
relation with the QAHE.
Marketing of the event
and of University as
well.
Principals As they are the director of
QAHE and would directly
lead students to become
responsible towards
university.
These will not invest
anything because they
are not the trusties of
QAHE.
One of the crucial
responsible person of
QAHE.
Key limitations: There are various limitation which has to be faced wile performing this analysis
some of these are mentioned below:
 Interest of students is most important factor which impacting as key limitation in this
projects because this is directly related to initiative of this project. This is because there
are number of student who has no interest in curriculum activities and this impact on
project in negative manner.
 Time is also impacting negatively on the progress of project because there is limited time
in this project which is directly related to functioning of project and different aspect of
software development has to be cover by team management in limited time.

WBS
CONCLUSION
With the help of above mentioned information, it is summarised that considering the
analysis there are number of objective and plan including, through utilising the controlling
approach from any risk or damage factor can effectively be done. Including this, execution of
whole event in relation with bringing awareness among students of developed application for
extracurricular activities.

REFERENCES
Books and Journals
Kliem, R. L. and Ludin, I. S., 2019. Reducing project risk. Routledge.
Boonstra, A. and Reezigt, C., 2019. Complexity-Predictability Project Diagnosis
model. Procedia Computer Science, 164, pp.337-342.
Burga, R., LeBlanc, J. E. and Rezania, D., 2019, July. Exploring Project Management as a
Career Path for Contemporary Emerging Adults. In Academy of Management
Proceedings (Vol. 2019, No. 1, p. 15874). Briarcliff Manor, NY 10510: Academy of
Management.
Mathiaszyk, L., Volkmann, C. and Read, S., 2019. Effectual Project Management: Thinking Like
an Expert Entrepreneur2.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.