This report discusses the project management techniques used for QAHE's educational event, including budgetary information, timescales, objectives, approach, key staff, and stakeholder analysis.
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PROJECT MANAGEMENT
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TABLE OF CONTENTS INTRODUCTION...........................................................................................................................1 MAIN BODY..................................................................................................................................1 Project initiation document (PID)................................................................................................1 Work breakdown structure..........................................................................................................4 Risk register.................................................................................................................................9 Report to project sponsor...........................................................................................................12 A. Requirement of quality leadership........................................................................................12 B. Critical analysis on methodologies to be used......................................................................12 CONCLUSION..............................................................................................................................13 REFERENCES..............................................................................................................................14
INTRODUCTION Project management has been denoted as the process of defining the tasks, scheduling, monitoring as well as defining cost. Thus, it has been prepared by individual or a corporation with a motive to successfully complete the desires planned in the required time frame. Thus, the accuracy of the appropriate time management as well as maintaining the operational motives will be applicable and helpful to have better revenue generation. In the present report, there will be discussion based on QAHE’s educational event to be launched for September 2019. Thus, in accordance with such planning and processing there will be use of various techniques including Gantt chart, risk register as well as several methodologies which will be effective in obtaining the adequate gains. MAIN BODY Project initiation document (PID) For initiating the project based on QAHE’s event based on communicating the students, sponsors and various investors regarding the upgradation of universities as well as reforms in the technologieshavebeencommunicatedappropriately.Therefore,withthehelpofproject management techniques there have been demonstration of several elements such as: Budgetary information: It has been determined that there are various operations which are required to be performed in the projected event. Thus, on which professionals have been aimed at investing £50,000 which will be effective with reference to make proper implication of costs in all desired and targeted activities of the firm. From initiating the project such as idea generation and defining each activity on which making effective utilisation of funds for all targeted aims(Farashah, Thomas and Blomquist, 2019). The allocation of costs to each activity have been based on effective decision making on which defining the targeted goals will be helpful to bring better operational control. Timescales: On the basis of event plan made by QAHE which have been defined by the business with reference to have effective management of operational practices. The event which have been planned to organised in September 2019 on which it can be said that there are various tasks which are being scheduled as per the number of days for each task(de Oliveira and Rabechini Jr, 2019). There has been scheduling of various activities based on university needs, location plan for event, food and beverages, proper attendance, invitations etc. However, the planning will start from 4thMarch 2019 and will be completed till 1stJuly 2019. 1
Objectives: It has been administered by the professionals for planning and organising the event which will be assistive and helpful to manage entire process successfully (What are ProjectObjectivesinProjectManagement,2018).Objectivesfortheprojecthasbeen demonstrated by business professionals which are being relevant with perfectly communicating the refurbishment as well as reforms in the used technologies will be applicable and adequate for meeting the targeted aims at the right time(Pivec and Maček, 2019). Approach: There has been various activities which are in motive to make effective project management plan. It will be profitable to the professionals for the event with reference to make adequate ascertainment of the operations(Liu and et.al., 2019). The concept and reforms in the business process of QAHE will be communicated to the students, sponsors as well as various other investors to analyse the profitability of the university in the up coming period. Students will be encouraged as per considering the best education services through skilled staff, upgraded technologies and proper administration of work. In approached towards this, there will be higher admission in the next period and the revenue of university will increase. Key staff: there have been appointment of various employees which are in respect with making the adequate operational control over activities(Lai, Deng and Chang, 2019). As per considering the entire process for the event on which making the adequate ascertainment of the operational practiceson which it includescatering services, stage management, projector operations as well as several business targets. Recruitment of talented, skilled and qualified professionals which in reference with improving quality of services. Stakeholder analysis: There are various beneficiary which have been determined by the professionals on which various parties are being involved(Gupta and et.al., 2019). Thus, there have been various individual which will have effective profitability and gains through the business operations such as: StakeholdersInterest in project SponsorsThese are the individuals which are engaged in businesswithreferencetomakecontinue investment in the project(Burger, White and Yearworth, 2019). The benefits of this project will result in adequate increment of revenue in the upcoming period. 2
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OwnerOwner, in the university on which they are being responsible for managing the operations (Tariq and et.al., 2019). To allocate the funds appropriately in each task will be effective withreferencetomangetheoperational practices. Event managerThey have been responsible for managing the operationalpracticeswhicharebeing organised in the events of the firm(Jorgensen, 2019). Managing the catering services, event schedules, program process, projector etc. EmployeesThey have been trained and communicated for the effective efforts in the operations to be done and managed by them. there are various activities in an event such as catering, projector planning as well as managing activities in the business(Ho and Chuah, 2019). They will be trained and developed as per the skills and qualification suitable for the required tasks in the event. InvestorsThe motive of event is based on fetching the attentionofinvestorswithrespecttothe growthofQAHE.Thereformingservices, technical increment as well as highly qualified staff have been recruited by them which are in approach towards bringing the better education facilities to students(Farashah, Thomas and Blomquist, 2019). Thus, it will be attractive towards studentsdue to which it hasbeen estimated that the business will have higher profitability in the upcoming period. 3
StudentsThey are the main audiences in the project. They have been communicated regarding the refurbishment of university, increment in the teachingtechniquessuch asreformsinthe laboratories, appointment of skilled teaching staff(deOliveiraandRabechiniJr,2019). Thus, the benefits of educational services being presented among them with reference to retain higher admission in the upcoming period. TeachersThey have been presented with the use of new and reformative techniques in the operational performance of the business(Pivec and Maček, 2019). They will be trained regarding the use of such upgraded techniques. Work breakdown structure It is the process through which an individual defines main task as well as the sub tasks in the projects. The flow chart of such activities will be helpful with reference to define the work schedule and the operational activities which are being performed by the organisation with the motive to have adequate control over operational practices(Liu and et.al., 2019). Moreover, for QAHE’s event it has been determined by the professionals to set various activities along with its costs to be included by them such as: Task NameDurationStartFinishPredecessorsCost 1. Requirement for event22 daysMon 04-03- 19Tue 02-04-19$19,450.00 1.1 University Needs5 daysMon 04-03- 19Fri 08-03-19$1,400.00 1.2 Incorporating objectives of event4 daysMon 11-03- 19Thu 14-03-192$1,200.00 1.3 Location2 daysFri 15-03-19Mon 18-03- 192,3$1,300.00 1.4 Amenities provided for3 daysFri 15-03-19Tue 19-03-193$3,500.00 1.4.1 Sound check,2 daysWed 20-03-Thu 21-03-194,5$1,200.00 4
Importance of critical path analysis: This is the technique through which a project manager will be responsible for managing the operational practices within the time frame. Thus, creation of critical path analysis will be helpful to manage the tasks and complete the project before the deadline(Lai, Deng and Chang, 2019). It consists of the all the major and important activities which are to be performed and considered. Thus, this process will be helpful in reducing the time utilised for the entire projected plan for event. Risk register RisksLikelihoodImpactResponsibilityActions to be takenTime Notableto meetthe deadlineof tasks MediumLowProject manager Theschedulingofeach activity which have been consideredbythe professionals.Proper monitoringofactivities thathavebeenmadein projected plan Within 10 days Serverbreak downduring event mediumhighTechnicianTheremustbeback-up plan for such issues. The proxy needs to be created as there will not be any impactofanyhacker duringtheprojection Itwill take time for5 days 9
(Gupta and et.al., 2019). Stagerelated issues LowLowEvent managerThese are the managerial part of risks for the event plannerinthe organisation.Thus,there havebeenvariousrisks whicharerelevantwith stage-orientedactivities such as place of projector, lights, sound and directing staff to wok accordingly. Within6 days Catering services issues MediummediumProject manager, There will be requirement of having the best quality serviceswhichwillbe effectiveintermsof managing the business for betterexecutionand practices(Burger,White and Yearworth, 2019). Within2 days Qualityof food MediumMediumCatering service provider Theguestswhichwill attendEventsuchas teachers,sponsors, students, owner, investors etc. will be served with the best quality of food and beverages(Tariqand et.al.,2019).Thefood must be appropriate as it must not be more than the requirement or need to be short. Within7 days 10
Financial requirements HighMediumFinancial manager At the time of event there willbeissuesrelevant withtheinappropriate amountoffundsforthe operations.Thereare various activities which in turn will be effective with referencetomanagethe operations. Within 10 days Excessive costin activities MediumhighProject managerand financial manager Theremustbeeffective controloverthecost implicated in the activities. To mitigate such risks on whichit is requiredthat financialmanagermust preparebudgetsforthe effectivecostcontrol (Jorgensen, 2019). Within2 days Poor operational management LowHighProject manager Therewillbeissues relevantwiththe inappropriate management of the operations(Ho and Chuah,2019).Mitigating such risks will require the projectmanagertotrain thestaffproperly regarding their job roles. Within9 days Sitting arrangements mediummediumEvent managerSeatsofguesttobe decided.Therefore,the main sponsors and guests will be sited near to stage Within5 days 11
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andstudentontheback side. Along with this, at thetimeeventthe incrementinthenumber of guests than there must befreespaceonwhich they could arrange seats. Soundand lightening mediummediumEvent managerThere must be appropriate arrangementsregarding the sounds and lightening intheevent(Farashah, ThomasandBlomquist, 2019) Within4 days Report to project sponsor A. Requirement of quality leadership In order to manage the quality for an effective leadership which in turn will be adequate for appropriateteammanagementandorganisingeachtaskwithproperefforts.Effective management will result in better operational gains to business(de Oliveira and Rabechini Jr, 2019). Managing the operations, events with proper efforts will be effective in directing each task with proper quality. Along with this there have been various roles which are required to be adopted buy the leaders such as collaboration, time manager, cost control as well as governing the operations to meet the goals. B. Critical analysis on methodologies to be used ParticularsDescriptionStrengthWeakness AgileThisisoneofthe mostsuccessful software features in project management process. Itishighlyflexible withreferenceto changethetimingas wellasrescheduling the tasks. There will be There can be several issues relevant with theworkflow coordination, difficultiesin 12
appropriate quality and accuracyofthetasks (PivecandMaček, 2019). planningand professionalteams are vital. WaterfallThis is the technique whichisbasedon the method that the nexttaskwillbe performedonafter thecompletionof the pervious tasks. Itconsistsof completion of each task at the right time. The accuracyofthe scheduledtaskshas been set. Only expert of this fieldcaneasily analyseand contribute to prepare thebetterproject plan. PRICE 2Therehasbeen creation of adequate task schedules which canbeadequatein managingthe operational practices. It ensures the quality of scheduledtasks. Accuracyofactivities asperprecistime limits(Liuandet.al., 2019). It is time consuming as well as complex fortheproject manager in planning andexecutingthe operations. CONCLUSION On the basis of above report, on which it can be said that there are various activities and operations which are required to be scheduled as per the time required by the project manage in this aspect. Along with this, it can be said that there have been various operations which can be managed through various project management approaches. 13
REFERENCES Books and Journals Burger, K., White, L. and Yearworth, M., 2019. Understanding front-end project workshops with Social Practice Theory.International Journal of Project Management.37(1). pp.161-175. de Oliveira, G. F. and Rabechini Jr, R., 2019. Stakeholder management influence on trust in a project:Aquantitativestudy.InternationalJournalofProjectManagement.37(1). pp.131-144. Farashah, A. D., Thomas, J. and Blomquist, T., 2019. Exploring the value of project management certificationinselectionandrecruiting.InternationalJournalofProject Management.37(1). pp.14-26. Gupta, S. K. and et.al., 2019. Systematic literature review of project failures: Current trends and scope for future research.Computers & Industrial Engineering.127. pp.274-285. Ho,S.C.andChuah,K.B.,2019.ApplicationofMSTAMMethodologyinProject Management: A Case Study of ITF Robotic Automation R&D Project. InHandbook of Research on Industrial Advancement in Scientific Knowledge(pp. 298-323). IGI Global. Jorgensen, M., 2019. Relationships Between Project Size, Agile Practices, and Successful Software Development: Results and Analysis.IEEE Software.36(2). pp.39-43. Lai, H., Deng, X. and Chang, T. Y. P., 2019. BIM-Based Platform for Collaborative Building Design and Project Management.Journal of Computing in Civil Engineering.33(3). p.05019001. Liu, F. and et.al., 2019. Solving multiple-criteria R&D project selection problems with a data- driven evidential reasoning rule.International Journal of Project Management.37(1). pp.87-97. Pivec, M. and Maček, A., 2019. Employment background influence on social media usage in the fieldofEuropeanprojectmanagementandcommunication.JournalofBusiness Research.94.pp.280-289. Tariq, W. and et.al., 2019. Gait Feature Based on Human Identification & Classification by UsingArtificialNeuralNetworkandProjectManagementApproachesforIts Implementation.International Journal of Engineering & Technology.8(1.7). pp.133-137. Online 14
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What are Project Objectives in Project Management. 2018. [Online]. Available through :< https://www.wrike.com/project-management-guide/faq/what-are-project-objectives-in- project-management/>. 15