Project Management: QA Higher Education (QAHE) Case Study

Running head: PROJECT MANAGEMENT
Project Management: QA Higher Education (QAHE) Case
Study
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Executive Summary
The paper reflects the different stages and process involved for organizing the event and
identifying the risk associated with the project development. The paper consists of a project
initiation document containing the main objectives estimation of the timeline and budget for
the project. A stakeholder analysis is performed for identifying the stakeholders involved for
organizing the event and their roles and responsibility. A work breakdown structure is created
enlisting the milestone and the sub tasks for management of the activity. A report is prepared
for the project sponsor about the importance of strong leadership and the methodology that
can be adopted for organizing the event.

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PROJECT MANAGEMENT
Table of Contents
Introduction................................................................................................................................3
Task 1a – Project Initiation Document...................................................................................3
Task 1b – Simplified Stakeholder Analysis.........................................................................10
Task 2 – Simplified Risk Register...........................................................................................11
Task 3 – WBS initial ideas.......................................................................................................14
Task 4 – Report to project sponsor..........................................................................................14
Task 4a – Importance of Strong Leadership........................................................................14
Task 4b – Methodologies.....................................................................................................15
Conclusion................................................................................................................................18
Bibliography.............................................................................................................................19

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PROJECT MANAGEMENT
Introduction
The report is prepared for arranging a major launch event for the completion of
refurbishment of the teaching rooms and computing labs of QA Higher Education (QAHE) in
three locations such as London, Birmingham and Manchester. The main aim of the report is
to create a project initiation document for the estimation of the budget and schedule needed
for the completion of the project. A simplified stakeholder analysis is performed for
identification of their interest in the project and identifying the process involved for the
management of their need. The risk associated with organizing the event is analysed and a
risk register is created listing the likelihood and impact such that the risks can be reduced.
The report also documents the work breakdown structure listing the summary task and their
lifespan for the project.
Task 1a – Project Initiation Document
Objectives
The main objectives for organizing the events are given below:
 To ensure that an excellent learning environment and access to the latest technology
for supporting teaching and studies are demonstrated in the event
 To identify the resource needed for organizing the event
 To ensure that a project schedule is created enlisting all the activity needed for
organizing the event
 To identify the budget allocated for the project and complete it within the estimated
budget
 To arrange food drinks and invitations for local and national dignitaries for the
management of the project

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PROJECT MANAGEMENT
 To arrange meetings with the project sponsors and other stakeholders for discussing
the project plan.
Estimated budget
The allocated budget for the project is £50,000, however the estimation is kept lower
than and some extra cash are reserved for handling the different types of risk associated with
organization the event, i.e. £33,800.00
Breakdown of spent budget
The following is the break down given for the budget spent in organizing the event.
Task Name Duratio
n
Start Finis
h
Predecessor
s
Resource Names Cost
Organizing
event for QA
Higher
Education for
demonstratin
g excellent
learning
environment
36 days Mo
n
01-
04-
19
Mon
20-
05-19
£33,800.0
0
Planning
phase for
organizing
event
20 days Mo
n
01-
04-
Fri
26-
04-19
£6,744.00

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PROJECT MANAGEMENT
19
Selection
of venue
3 days Mon
01-
04-
19
Wed
03-
04-19
Event Manager £1,080.00
Project
approval from
the
stakeholders
2.5 days Thu
04-
04-
19
Mon
08-
04-19
2 Project Manager £1,200.00
Identificati
on guest and
audience
2.5 days Mon
08-
04-
19
Wed
10-
04-19
3 Project Manager £1,304.00
Invitations
to
local/national
dignitaries
6 days Thu
11-
04-
19
Thu
18-
04-19
4 Event Manager £2,160.00
Preparing a
list of audience
2.5 days Fri
19-
04-
19
Tue
23-
04-19
5 Decorator £1,000.00
Distributio
n of invitation
3.5 days Tue
23-
Fri
26-
6 Project Sponsor £0.00