PROJECT MANAGEMENT

Project Management

Table of Contents
INTRODUCTION...........................................................................................................................1
Task 1a- PID...............................................................................................................................1
Task 1b Stakeholder analysis......................................................................................................1
Task 2 Risk register.....................................................................................................................2
Task 3 WBS................................................................................................................................4
Task 4a- Importance of strong leadership...................................................................................7
Task 4b- Methodologies..............................................................................................................7
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9

INTRODUCTION
Project management Is comprise of five stages i.e. initiation, planning, implementation,
controlling and closing. In the same way, current report main objective is to launch an event of
refurbishment at Roehampton Campus from Birmingham. For that, PID is developed, then report
provide stakeholder analysis with risk management plan. Further, study identify the important of
strong leadership to complete the project and recommend best project methodology as well.
Task 1a- PID
Title of Project Event launch
Estimated budget £20000
Brief breakdown of how you
think this money will be spent
As per the WBS structure
Start date 03/10/19
Finish date 09/05/19
Project Sponsor CEO of QAHE
Project Manager Mr. John Sikhna
Main objectives (essentially a
short list of key business
reasons why this project is
being undertaken)
To refurbishment at Roehampton Campus from
Birmingham
Overall suggested approach
(some major points describing
how you will go about
achieving the above
objectives)
By applying Waterfall Methodology
Any major risks that you
would like to highlight to the
sponsor at this early point in
the project
Lack of human resource
Reference(s) for
templates/ideas used to
develop this
Kerzner, H., 2019. Using the project management maturity
model: strategic planning for project management. John
Wiley & Sons.
Task 1b Stakeholder analysis
Stakeholder Stake in the
projects
Impact Contribution to the project Stakeholder Management
strategy
1

Event
organizer
Monitor
entire event
and delegate
role to
individual
High Communicate with
stakeholders to express
their support and monitor
each and every task
Daily discussion with
stakeholder to make sure
that project is delivered
on right time.
Designers Take care of
proper
theme and
provide
resources
(props, stage
management
)
Medium Provide new ideas to event
organizer in order to make
event more attractive
(Fewings and Henjewele,
2019)
Proper communication
with the event sponsor
and event organizer.
Customers They are the
audience
who make
project
successful
High They are consider one of
the most important
stakeholder because they
helps to make project
successful.
Through new and
innovative ideas,
customers are attracted
and this in turn also helps
to meet aim of an event
(Kliem and Ludin,
2019).
Task 2 Risk register
Likelihood=1(very low) to 5 (very high)
Impact =1(very low) to 5 (very high)
S.no. Area Risk
description
Priorit
y
Likeliho
od
Impac
t
Overal
l
Mitigation strategy
1 Finance Fluctuation in
Budget/cost
High 5 5 25 Every task must be
delegated properly and
budget should be
2

foretasted properly.
2 Operation
al
Loss of
equipment
low 2 2 4 Project manager should
make sure that proper
alternative of
equipment should be
arranged in order to
avoid risk (Fleming,
2019).
3 Managem
ent
Worker did not
come due to
illness
High 4 4 16 Project Manager
should ensure that
there must be
substitution of every
team member.
4 Technical Failure of sound
system
High 4 4 16 Immediately new
system should be
arranged and check set
up before
implementation.
5 Operation
al
Not meet with
defined tenure
High 4 4 16 To meet deadline,
project manager ensure
about delegation and
may also hire person
who have enough
competency to
complete work on time
(Silva, Bianchi and
Amaral, 2019).
6 Managem
ent
Over resourcing
of one resource
leading to under-
Mediu
m
3 3 9 Project manager should
provide enough
resource to every team
3

resourcing of
other.
and monitor the usage
of each resource is
used in proper way or
not.
7 Catering Did not maintain
food hygiene
High 4 4 16 Must comply with
health and safety
standards.
8 Safety Did not take
proper safety
measures (fire
alarm system)
Mediu
m
2 2 4 Make a list of safety
measure and make sure
that there is a another
way of entry and exit
in case of emergency.
9 Managem
ent
Did not comply
legal laws and
rules.
Mediu
m
3 3 9 Make a list of laws and
cross check about
compliance
10 Managem
ent
no arrangement
of media.
Mediu
m
3 3 9 Management team
should ensure about
live telecast and also
use advance tool for its
smooth functioning.
Task 3 WBS
Mode Task Name Duration Start Finish Predecessors
1 Budget Approval 1 day Sun 3/10/19 Sun 3/10/19
2 Hire Publicity Director 14 days Mon 3/11/19 Thu 3/28/19 1
3 Hire Set Designer 14 days Mon 3/11/19 Thu 3/28/19 1
4 Hire Place For Auditions 7 days Fri 3/29/19 Mon 4/8/19 2
4

5 Advertising To Hire
Crew and Cast 7 days Fri 3/29/19 Mon 4/8/19 2
6 Hire Production &
Publicity Crew 34 days Tue 4/9/19 Fri 5/24/19 4,5
7 Set Designed and Built 42 days Mon 5/27/19 Tue 7/23/19 3,6
8 Train Production Crew 12 days Mon 5/27/19 Tue 6/11/19 3,6
9 Auditions To Hire Cast 2 days Tue 4/9/19 Wed 4/10/19 4,5
10 Cast Rehearsal 95 days Thu 4/11/19 Wed 8/21/19 9
11 Hire Orchestra 7 days Mon 3/11/19 Tue 3/19/19 1
12 Music 7 days Wed 3/20/19 Thu 3/28/19 11
13
Photograph Cast And
Crew & Collect
Biographies
35 days Mon 5/27/19 Fri 7/12/19 6,9,11
14 Enter Information Into
Computer 1 day Mon 7/15/19 Mon 7/15/19 13
15 Printing 5 days Tue 7/16/19 Mon 7/22/19 14
16 Develop an Advertising
Plan 7 days Mon 5/27/19 Tue 6/4/19 6
17 Advertising Media 21 days Wed 6/5/19 Wed 7/3/19 16
18 Orchestra rehearsal 4 days Fri 3/29/19 Wed 4/3/19 12
19 Order Costumes 7 days Thu 4/11/19 Fri 4/19/19 9
20 Costume Parade And
Alterations 5 days Wed 7/24/19 Tue 7/30/19 7,19
21 Dress Rehearsal 1 day Thu 8/22/19 Thu 8/22/19 8,10,18,20
22 Performance 10 days Fri 8/23/19 Thu 9/5/19 15,17,21
5

Gantt chart
Critical path :
6

Path 1: 1 + 2 +4 + 9+ 10 + 21+22
= = 1+14+7+2+95+1+10 = 130 days
Path 2: 1 + 2 +5 + 9+ 10 + 21+22
=1+14+7+2+95+1+10 = 130 days
Thus the minimum time to complete the project is 130 days .
Task 4a- Importance of strong leadership
 An effective leadership will help the business to increase productivity and good leaders
will delegate task and roles in effective manner in order to attain objectives.
 Leadership also helps to boost the employee morale and this in turn leads to increase the
productivity (Oprins, Frijns and Stettina, 2019). Hence it will help to foster positive
workplace mentality too.
 Having a strong leadership will help to sort out complex issues and manage the work.
Through good leadership skills, a person may easily motivate their employees to perform
the best to accomplish defined objectives.
Task 4b- Methodologies
PRINCE2 Methodology: It is the methodology that divides the entire project into
manageable and controllable stages. This method is actually recognized for its project's control
and breakpoints and also allow to succeed in a contractual framework as well.
7

Waterfall Methodology: On of the oldest and traditional project management
methodology which is based upon different sequence of steps i.e. planning, analysis, design,
implementation, testing and maintenance (Kerzner, 2019).
Agile Methodology: This method is suitable for software and IT industry, agile is an
iterative and incremental framework that is used for short development cycles whose main focus
in on continuous improvement in the development of a product.
PRINCE2 Methodology: Waterfall
Methodology:
Agile Methodology:
Advantages This method used extensive
documentation which assist
in various aspects i.e.
performance appraisals, risk
mitigation and effective
corporate planning
Easy track of task
dependence and provide
accurate results. Also,
extremely easy project
knowledge transfer.
Flexible method,
project execution is
not affected with
limited end product
knowledge.
Disadvantages Team takes enough time to
accept the changes, it takes
much time for the
implementation of a project.
Sudden changes in the
project are difficult to
manage. Not suitable
for complex project.
Lack of predictability
and lack of
understanding may
leads of project failure.
Recommendation: From the above, it is recommended to project manager adopt Waterfall
methodology because it can easily track the task dependencies and completely based upon the
steps. That is why, in order to launch an event, it is quite essential to complete the work with
proper sequence and also helps to meet the objectives.
CONCLUSION
By summing up above report it has been concluded that in order to launch new event,
project manager may use Waterfall Methodology. Further, using defined milestone, the event
will be finished and project manager should include all the stakeholder in order to complete the
project and also, involve them to take proper decision. Lastly, different risk are also identified
that should be reduce my applying mitigation strategies.
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REFERENCES
Books and Journals
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.
Fleming, Q. W., 2019, January. Project procurement management: contracting, subcontracting,
teaming. Project Management Institute.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Kliem, R. L. and Ludin, I. S., 2019. Reducing project risk. Routledge.
Oprins, R. J., Frijns, H. A. and Stettina, C. J., 2019, May. Evolution of Scrum Transcending
Business Domains and the Future of Agile Project Management. In International
Conference on Agile Software Development (pp. 244-259). Springer, Cham.
Silva, F. B., Bianchi, M. J. and Amaral, D. C., 2019. Evaluating combined project management
models: strategies for agile and plan-driven integration. Product: Management &
Development.17(1). pp.15-30.
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