Project Management for Transport for London - Desklib

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PROJECT MANAGEMNET
TRANSPORT FOR
LONDON

Table of Contents
INTRODUCTION...........................................................................................................................3
TASK-1............................................................................................................................................3
TASK-2............................................................................................................................................4
TASK-3............................................................................................................................................6
TASK-4............................................................................................................................................8
TASK-5..........................................................................................................................................11
TASK-6..........................................................................................................................................12
REFERENCES................................................................................................................................1

INTRODUCTION
The main aim of the project is to undertake road projects so that greener and clean roads will
be provided in the city.
Objectives:
 To make the street more attractive along with making the roads to be green and clean.
 To raise the bus network across the London.
The reason behind the undertaking of this project is to ensure the safe and clean environment
across the London. This will also add value towards the environment in terms of making the city
green and clean. Likewise, with the enabling of bus services across the London the facility
regarding the transportation would be enhanced and raised.
TASK-1
The most appropriate methodology that is needed to be adopted with reference to this
project includes the Waterfall method. As per this method every step in association with the
project would be checked adequately. Under this method a sequential development process flow
from beginning till ending (Kramer, 2018). Here there is a policy of twice measurement under
which every step including the requirement, designing, implementation, testing and maintenance
would be performed with deep analysis so that there would be no chances of possibilities of
issues.
The technique of waterfall is best suited because it is straightforward process and every
requirement in this this method is already known to the contributor which lead to raise the
chances of success in respect to this technique. Since every step as well as its requirement is pre-
determined so it would lead to an early determination of cost, success and other aspect (Van
Casteren, 2017). This technique would lead to minimize cost along with dual checking would be
performed in an easy manner. With this method the chances of success of the project would be
high along with early detection of errors during the analysis stage so that it will not be carried
forward.
However, on the other hand, as this method involves a series of steps so a delay in one step
would lead to make delay in the entire project. Also the performance of this method and
technique involves the delay and requirement of more time that would affect the duration of the

project (Papapanagiotou and Fleuriot, 2018). Thus, with the persistence of these benefits the
waterfall technique is highly recommended and appropriate with regard to this project.
TASK-2
Task Name Duration Start Finish Predecessors Early Start Early Finish Late Start Late Finish
Budget
approval 1 day Tue
10/26/21
Tue
10/26/21
Tue
10/26/21
Tue
10/26/21
Tue
10/26/21
Tue
10/26/21
Hire Publicity
directors 14 days Wed
10/27/21
Mon
11/15/21 1 Wed
10/27/21
Mon
11/15/21
Wed
10/27/21
Mon
11/15/21
Hire set
designer 14 days Wed
10/27/21
Mon
11/15/21 1 Wed
10/27/21
Mon
11/15/21
Mon
1/10/22
Thu
1/27/22
Hire Place For
Auditions 7 days Tue
11/16/21
Wed
11/24/21 2 Tue
11/16/21
Wed
11/24/21
Tue
11/16/21
Wed
11/24/21
Advertising to
hire crew and
cast
7 days Thu
11/25/21
Fri
12/3/21 4 Thu
11/25/21 Fri 12/3/21 Thu
11/25/21 Fri 12/3/21
Hire
production
and publicity
crew
28 days Mon
12/6/21
Wed
1/12/22 5 Mon
12/6/21
Wed
1/12/22
Tue
12/21/21
Thu
1/27/22
Set designed
and built 42 days Thu
1/13/22
Fri
3/11/22 3,6 Thu
1/13/22 Fri 3/11/22 Fri 1/28/22 Mon
3/28/22
Train
production
crew
12 days Thu
1/13/22
Fri
1/28/22 3,6 Thu
1/13/22 Fri 1/28/22 Fri 3/18/22 Mon
4/4/22
Auditions to
hire cast 2 days Mon
12/6/21
Tue
12/7/21 5 Mon
12/6/21
Tue
12/7/21
Mon
12/6/21
Tue
12/7/21
Cast rehearsal 84 days Wed
12/8/21
Mon
4/4/22 9 Wed
12/8/21
Mon
4/4/22
Wed
12/8/21
Mon
4/4/22
Hire
Orchestra 7 days Wed
10/27/21
Thu
11/4/21 1 Wed
10/27/21
Thu
11/4/21 Fri 1/28/22 Mon
2/7/22
Music 7 days Fri
11/5/21
Mon
11/15/21 11 Fri
11/5/21
Mon
11/15/21
Mon
3/21/22
Tue
3/29/22
Photograph
cast and crew
and collect
biographies
35 days Thu
1/13/22
Wed
3/2/22 6,9,11 Thu
1/13/22
Wed
3/2/22 Tue 2/8/22 Mon
3/28/22
Enter
information to
computer
1 day Thu
3/3/22
Thu
3/3/22 13 Thu
3/3/22 Thu 3/3/22 Tue
3/29/22
Tue
3/29/22
printing 5 days Fri 3/4/22 Thu 14 Fri 3/4/22 Thu Wed Tue 4/5/22

3/10/22 3/10/22 3/30/22
Develop an
advertising
plan
7 days Thu
1/13/22
Fri
1/21/22 6 Thu
1/13/22 Fri 1/21/22 Fri 2/25/22 Mon
3/7/22
Advertising
media 21 days Mon
1/24/22
Mon
2/21/22 16 Mon
1/24/22
Mon
2/21/22 Tue 3/8/22 Tue 4/5/22
Orchestra
rehearsal
Advertising
media
4 days Tue
11/16/21
Fri
11/19/21 12 Tue
11/16/21
Fri
11/19/21
Wed
3/30/22
Mon
4/4/22
Order
costumes 7 days Wed
12/8/21
Thu
12/16/21 9 Wed
12/8/21
Thu
12/16/21 Fri 3/18/22 Mon
3/28/22
Costume
parade and
alterations
5 days Mon
3/14/22
Fri
3/18/22 7,19 Mon
3/14/22 Fri 3/18/22 Tue
3/29/22
Mon
4/4/22
Dress
rehearsal 1 day Tue
4/5/22
Tue
4/5/22 8,10,18,20 Tue
4/5/22 Tue 4/5/22 Tue 4/5/22 Tue 4/5/22
Performance 10 days Wed
4/6/22
Tue
4/19/22 15,17,21 Wed
4/6/22
Tue
4/19/22
Wed
4/6/22
Tue
4/19/22
Gantt chart:

Po
wer
Network diagram:
Critical path= 1+2+4+5+9+10+21+22
= 1 days+ 14 days+7 days+7 days+2 days+84 days+1 day+ 10 days
= 126 days will be the shortest duration that will be required in order to organised and complete
the event successfully.
The critical path as per the network diagram is 1,2,4,5,9,10,21 and 22. This is considered as
critical path because it is the shortest path that would lead to accomplish the objective.
TASK-3
The stakeholders are the essential part of the organization because they have interest in the
affairs of the organization (Alvarez and Sachs, 2021). Likewise, they also have power that can
make influence and impact the organization.
High Government Society, Coordinators, Managers,
Suppliers

Interest
Low Employees, Creditors Owners, Board members, Investors
Low High
As per this matrix it is being clear that there are various stakeholders in association with
the project. Thus, it is important that the high consideration would be paid towards those
stakeholders which have high power and interest. This means that the high concentration would
be paid towards the suppliers or the investors so that the project would be accomplished towards
the best possible manner.
Stakeholder Internal /
External
Amount of
Power/Interest
The
stakeholder
has
How would the
stakeholder affect
the project or be
affected by the
project
Communication
Strategy
Managers Internal High power,
high interest
They affect the project
in terms of its
execution
Communication
will take place
through formal
manner
Employees Internal Low power and
low interest
Although an important
part of the project but
they can’t affect the
project and must be
affected by the project
in terms of raised
efforts and moves (Al-
Kasasbeh, Abudayyeh
and Liu, 2020).
Communication
can be performed
through the
organization of
meeting and
making formal
announcement
Coordinators Internal Low power and
high interest
They have high
interest and any failure
would affect their
moves
Communication
can take place
through formal
and informal

manner
Board
members
Internal High power and
high interest
They affect the project
in terms of their
decision (Moreno-
Luzon, Chams-Anturi
and Escorcia-
Caballero, 2018)
Formal
communication
with the taking of
prior permission
Owners Internal High powers
and high
interest
Without their
agreement the project
can’t be initiated
Formal
communication
through prior
permission
Society External Low interest
and high power
They affect the project
in terms of its
execution or
processing and non-
acceptance
Communication
can be made
informally and
through work
Creditors External Low interest
and high power
They can affect the
project in terms of
financial manner
Formal and direct
communication
can be used
Investors External High power and
high interest
They can affect the
project in terms of
creating barriers
towards the finance
(Hickman and Akdere,
2017).
Formal and
influencing
communication
mode would be
taken
Government External High power and
low interest
They affect the project
with the making and
framing of new
policies and rules
Following of
government rules
and regulations
Suppliers External High power and
low interest
They can impact the
project in terms of
restricting the
execution of the
project.
Formal
communication
through the mode
of contracting.
TASK-4
Work breakdown structure:

As per ths above WBS it is clear that with the making of division of the work under
various departmnets and sections the performamnce of work would be easy to perforemed. This
is because with the division of work the efficinecy of performance would improve with the clear
understanding among various departments regarding their duties and work (Müller, Drouin, and
Sankaran, 2019).
Organizational structure:
Music
Event
Approv
al of
Budget
Hiring
Pre-
event
activitie
s
Hire
designer
for set
Hire
production
and
publicity
crew
Set
designed
and built
Train
producti
on crew
Advertis
ing to
hire
executiv
es and
coordina
tors
Hire
Publicity
directors
Cast
rehearsal Music
Audition
s to hire
cast
Hire
Orchestr
a
Photograph
cast and
crew and
collect
biographie
s
Enter
informat
ion to
compute
r
Develop
an
advertise
ment
plan
printin
g
Adverti
sing
media
Use of
social
media
Order
costum
es
Perfor
mance
Costume
parade
and
alteratio
ns
Dress
rehears
al

Event Probability
As per the above structure it is clear that the hierarchical structure would be followed so that
the work would be performed in sequel manner. This would lead to have better performance of
work without the aspect of escaping (Harris and et.al., 2019).
TASK-5
High Natural calamity, violence,
improper barricades
Noise level, over force, drink
and exploitation, inappropriate
lighting, sitting arrangement,
unstrained staff
Event director
Venue coordinator
(Venue booking, Set up
team, Risk management
team, Event
communications)
Program coordinator
(Publishing work,
entries, event flow)
Official coordinator
(Security, Marshal,
Ceremony)
Human resources
department Accounting
Financial
management Budgeting

Event Impact
Low
Draught, rain, injuries
Financial risk, lack of supplier’s
support, management risk, cost,
time, event risk, security,
controlling
Low High
Risk
Description of the
risk
Negative / Positive
Probability /
Impact
Strategy to deal with the
risk
Natural
calamity
Negative because may
cancel the event
Low Accept because there is no
control
violence Negative because
affect the operation of
event
Low Avoid with taking of effective
measures
improper
barricades
Negative and raise
security issues
Low Mitigate with adequate
planning
Noise level Affect the audience
and interest
High Mitigate with the taking of
appropriate steps
over force Lead to create
confusion
High Mitigate with proper planning
drink and
exploitation
Affect the event in
terms of audience low
interest
High Avoid with high security
inappropriate
lighting
Affect the
presentation of the
event
High Avoid with adequate measures
sitting
arrangement
Affect the audience High Mitigate with planning and
organizing
unstrained
staff
Delay in event High Accept and enable training to
deal
Draught Low impact because
of low chances
Low Accept because of no control
rain Proponent and delay
in event
Low Accept with no control

injuries Delay in event Low Avoid with taking care of
medical facility
Financial risk Leads to cancellation
of event
High Avoid with effective financial
planning
lack of
supplier’s
support
Delay in event High Mitigate with adequate
contracting
Management
risk
Leads to affect the
quality of event
High Mitigate with effective
management policies
cost Lead to cancellation
of some part of the
event
High Avoid with cost effective
measures
Time Lead to delay in
action
High Mitigate with effective time
management strategies
event risk Affect the entire event High Accept and mitigate with
adequate planning
security Affect the audience
and leads to risk
High Avoid with taking care of and
high focus over security
controlling Poor operation of
event
High Mitigate with appropriate
strategies.
TASK-6
Quality Expectation
The quality expectation regarding this project is related with the fulfilment of the goals of
the project. Likewise, its quality expectation also includes the meeting up of the objectives in
terms of enabling best and clean and road. Ensuring the high quality services in terms of bus
facility across the London is also included in this.
Acceptance Criteria
The acceptance criteria would include the meeting up of the needs and expectation of the
stakeholders with the deliverables and outcome of the project. Likewise, meeting the quality
requirement in terms of enabling best services and quality of project is also lead to the
acceptance of the project. Meeting the needs of the stakeholders is also included in this
acceptance criteria.

Quality Specification
The quality specification would include the taking care of the food quality that is going to
be served in the event. Likewise, quality would be ensured in terms of delivery of services
regarding the guest dealing and the musical concert. In the same way it can also be ensured that
quality with respect to security services would be maintained so that the audience will feel safe
and secure.
Measures to Control the Project
The controlling measures would include the making measurement of the actual
performance along with measuring against the standard. It will also include the performance
measurement with respect to each stage of the waterfall technique. Risk management would also
work in the direction of raising of quality and control procedure (Appetite and et.al., 2018).

REFERENCES
Books and journals
Al-Kasasbeh, M., Abudayyeh, O. and Liu, H., 2020. A unified work breakdown structure-based
framework for building asset management. Journal of Facilities Management.
Alvarez, S. and Sachs, S., 2021. Where do stakeholders come from?. Academy of Management
Review, (ja).
Appetite, and et.al., 2018. Policy Name Enterprise Risk Management. Policy.
Harris, and et.al., 2019. Hierarchical organization of cortical and thalamic
connectivity. Nature. 575(7781). pp.195-202.
Hickman, L. and Akdere, M., 2017. Stakeholder theory: implications for total quality
management in higher education.
Kramer, M., 2018. Best practices in systems development lifecycle: An analyses based on the
waterfall model. Review of Business & Finance Studies. 9(1). pp.77-84.
Moreno-Luzon, M.D., Chams-Anturi, O. and Escorcia-Caballero, J.P., 2018. Organizational
legitimacy and stakeholder trust in the organization: A feed-forward relationship.
In Organizational Legitimacy (pp. 283-299). Springer, Cham.
Müller, R., Drouin, N. and Sankaran, S., 2019. Modeling organizational project
management. Project Management Journal. 50(4). pp.499-513.
Papapanagiotou, P. and Fleuriot, J., 2018. The Boyer-Moore waterfall model revisited. arXiv
preprint arXiv:1808.03810.
Van Casteren, W., 2017. The Waterfall Model and the Agile Methodologies: A comparison by
project characteristics. Research Gate. 2. pp.1-6.
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