Undertake Project Work: Training Project Plan

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BSBPMG522
UNDERTAKE PROJECT WORK

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Table of Contents
1.0 Introduction.................................................................................................. 2
2.0 Initiation phase................................................................................................ 2
2.1 objectives and major deliverables................................................................2
2.2 Stakeholders list........................................................................................... 2
2.3 Proposed start date and proposed budget...................................................3
2.4 Resources needed........................................................................................ 3
2.5 Team charter................................................................................................ 3
2.6 Risk associated with the project...................................................................4
3.0 Planning the project......................................................................................... 5
3.1Detailed WBS................................................................................................. 5
3.2 Detail responsibility matrix...........................................................................6
3.3 time line/Gantt Chart.................................................................................... 7
3.4 Detailed budget............................................................................................ 8
3.5 Action Plan.................................................................................................... 9
4.0 Implementation............................................................................................. 10
4.1 Project Progress report...............................................................................10
5.0 Close out........................................................................................................ 10
6.0 Recommendation........................................................................................... 10
7.0 Conclusion..................................................................................................... 11
8.0 Bibliography................................................................................................... 12
9.0 Appendix........................................................................................................ 13
Appendix 1 WBS............................................................................................... 13
Appendix 2: MS Project File..............................................................................13
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1.0 Introduction
A project plan is used for documenting the key scope and the objective of the
undertaken project. A project plan is developed to effectively plan a project
execution process and provide a step by step guidance to the team to execute
and finish a project in a successful way. The project plan documents the initiation
process of an undertaken project by identifying the objectives and the goals of
the undertaken project. The key stakeholders of the project are identified and
documented in the plan. A project plan documents the key resources needed in
the project to ensure continuous resource availability.
A project of training the staffs of ABC organization has been undertaken to
ensure that all the staffs get an idea of the secure usage of the information
systems of the organization. Majority of work processes of ABC organization is
automated by the use of different information systems such as customer
relationship management system, decision support system and others.
Therefore, providing training to the staffs of the organization becomes a
necessity. ABC organization has undertaken a project work of imparting training
to their staffs. The project plan documents the key processes, tools and
techniques that will be followed to make this project a success. The plan
documents a detailed WBS of the project, Gantt chart, action plan and the
detailed implementation approach for the project.
2.0 Initiation phase
The initiation or the first phase of any project is important for identification of the
key requirements and the purposes that are needed to be fulfilled. In the
following section, the objectives and the deliverables of the undertaken training
project is specified in the following sections. Along with that the details of the
key stakeholders and the critical risk that can affect the project execution are
further documented in the following section.
2.1 objectives and major deliverables
The objective of the undertaken training project is to ensure that the staffs of the
organization are trained about the working principle of the major information
systems (IS) that are in place within the organization. The entire project is being
planned to offer the staffs with the comprehensive knowledge about the working
procedure of the IS and its secure usage. The key deliverables and the project
and its tentative completion dates are elaborated in the table below-
Deliverables Date of Completion
Project Initiation and Development of
Draft Project Plan
Thu 16-01-20
Development of the Project Plan Wed 29-01-20
Delivery of the Training Wed 25-03-20
Project Evaluation and Closure Fri 24-04-20
Table 1: Showing the Key Project Deliverables
2.2 Stakeholders list
The stakeholders are those individuals of a project who have an interest in the
outcome of the undertaken project. Identification of the key stakeholders
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becomes a necessity to ascertain that the expectations of the main stakeholders
are fulfilled by implementing the project in an efficacious manner. The main
stakeholders of the training project undertaken by ABC organization are listed in
the table below-
Stakeholders Power/Influence on
the Project
Interest in the ProjectCEO High High
Sponsor High Medium
Project Manager Medium High
Business Analyst Medium Medium
Trainer Medium High
Employees Low Medium
Table 2: Showing the stakeholders and their Power/Interest in the
Training project
2.3 Proposed start date and proposed budget
The project is expected to start on Mon 13-01-20. The proposed and the
approved budget of the project is $67,040. The proposed budget includes the
cost of resources and the material cost as well. The entire training project is
needed to be executed within the proposed budget.
2.4 Resources needed
The execution of the training project in a fruitful way is subjected to continuous
resource availability. The key resources needed to confirm that the project is
being accomplished positively, is depicted in the figure below-
Figure 1: Demonstrating the Resources Considered for the Training
Project
The above figure indicates the details of the human resources considered for the
successful accomplishment of the training project. The standard rate of payment
of each of the resources are further illustrated in the picture.
2.5 Team charter
The project team member that is formed for the training project has given a
specific set of responsibility to ensure that the entire project is executed as per
plan. The team charter is illustrated in the following table-
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