Project Plan for SAP Implementation at Yes Chemist

SYDNEY CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
Glossary............................................................................................................................. 2
Introduction......................................................................................................................... 3
Project scope...................................................................................................................... 3
Business case..................................................................................................................... 4
Project Schedule and Approach (Rollout strategy)..............................................................4
Resources.......................................................................................................................... 7
Budget.............................................................................................................................. 12
Risk................................................................................................................................... 15
Communication................................................................................................................. 16
Summary.......................................................................................................................... 16
References:.......................................................................................................................... 17
Glossary
Term Definition
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Introduction
Yes Chemist is an independent drugstore having a communal values and shared
philosophy. The store is mainly responsible to provide heath and beauty related operations
to their customers based on their needs. The store starves to ensure that their customers
enjoy their services while shopping with their large standard of goods at a comparatively
modest price rate. The store is known to take pride in providing excellent customer services
while achieving diligent innovation within the competitive platform.
However, as per their recent business review, the General Manager of the business
discovered certain operational weakness within the business operations and decided to
implement technical solutions so as to improve the overall business process. The overall
plan included substituting the current accounting scheme with the new SAP system that is
SAP S/4 HANA for SAP Business All in One as well as the SAP CRM system in the later
phase. As per recommendation, the project plan also included implementation of modules
related to procurement, finance, HR, and analytics so as to strengthen the sales, marketing
activities and service The overall implementation plan of SAP CRM has been included within
the project so as to ease the risks that are linked with the SAP application within the
business process.
Project scope
The scope of the project while implementing SAP within the business process comprises of
delivery and setting up of appropriate hardware that are required in order to install and
configure the SAP system, testing as well as provisioning of end user activity to the staffs of
the head agency based on relevant zones. The development also aims at identifying the
super users that are required per module after the training while setting up a user
acceptance side that would help in testing and enabling the signing off course.
The major deliverables for the project includes: A detailed project team structure
organisation chart, a team training schedule, a detailed plan of the project baseline, initial
activities to be carried out and planning of the resources as required, a detailed draft
mentioning the project implementation strategy, end-user training strategy, development
strategy, security and control strategy, project scope document, a detailed risk management
plan and critical success factors required for the project.
Maintaining the quality standards of a SAP implementation process depends on several
factors such as maintaining the quality control and assuring the quality of the overall
implementation of the ERP system. The quality standards that will be used for the major
project deliverable of the implementation of SAP includes the following:
Project Deliverable Quality standard
Project Team Structure Organisation Chart PMBOK, ISO 9001
Project baseline plan, initial activities and
resources required
PMBOK, ISO 9001
Draft mentioning the project strategy PMBOK, ISO 9001
Project Charter PMBOK, ISO 9001
Project risk Management Plan PMBOK, ISO 9001
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Project Scope Document PMBOK, ISO 9001
Business case
The application of the SAP S/4 HANA is necessary for the mentioned project in order to
assess the operational weakness of the business process while deciding on the technical
solution so as to recover the overall business situation of Yes Chemist group. The
application of the SAP S/4HANA will help in reducing the delivery risks associated with the
project while the SAP CRM system will help in strengthening the overall sales, marketing
activities and services of the organisational process (Nagpal, Khatri and Kumar 2015).
Besides all these, the implementation of the SAP CRM online premise solution will help the
management to enhance their overall expansion of their server room so as to accommodate
the growth of the newly hosted hardware.
The benefits and the dis benefits of execution process of SAP within the commercial process
is mentioned as follows:
Benefits of implementing SAP within the
commercial process of Yes Chemist
Dis-benefits of implementing SAP within the
business development of Yes Chemist
1. Reduction in the overall delivery
risk of the organisation
1. Demands highly trained staffs
2. Strengthen the overall sales
Strengthen the overall organisational
services (Heinzelmann 2017)
2. Lengthy implementation time
3. Remove inefficiency of the core
business functions while eliminating
the need of manual data processing
3. Reduced productivity
4. Help in long term monetary savings 4. Complex
5. Enhanced data security 5. Implementation of SAP rolls out new
version after every six months
6. Increased Scalability 6. The intermodular functions of SAP are
least understood
Project Schedule and Approach
The entire application process of the SAP S/4HANA will be conducted while following the
basic process SDLC. The processes will include application of the SAP S/4HANA in the first
stage and then the SAP CRM system in the later stage. The phases that will fall under the
operation of SAP S/4 HANA within the corporate process includes the Development, Testing
and User Acceptance Phase.
The detailed process of SDLC includes the following:
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