System Analysis and Design for PIBT: Challenges and Documentation

Executive Summary
In this assignment the primary consideration of the assignment is to perform the system analysis
and design tasks for the PIBT. It has helped to gain knowledge about understand the scope and
channelings of the current system when an organization is interested to perform a new system
implementation project. It has also helped to understand how system design tasks are carried out.
The outcomes of all learning activities are presented in the report.
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Table of Contents
Introduction......................................................................................................................................3
Organization Background................................................................................................................4
Scope of the Current System...........................................................................................................5
Challenges........................................................................................................................................5
Documentation.................................................................................................................................6
Data dictionary.............................................................................................................................6
Process descriptions.....................................................................................................................9
Task 2.............................................................................................................................................11
Event Table....................................................................................................................................11
Context diagram.............................................................................................................................13
Lev 0 DFD Diagrams.....................................................................................................................14
Level 1 DFD Diagram...................................................................................................................14
Entity Relationship Diagram.........................................................................................................16
References......................................................................................................................................17
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Introduction
Before developing a new system for a business, it needs to understand the requirements for the
information system. In a software development life cycle, system analysis and design phase
comes before the actual system development phase. And it helps in understanding the current
system, exploring the requirements and then preparing the system requirement specification
document and the system designs. Together, the designs and the requirements will help the
developers to develop the information system in such a way that it will meet the requirements of
the business. There are various activities performed in the system analysis and design phase
(Dennis, et al., 2012). This is important as it determines the system requirements and the degree
of accuracy of the system analysis and design phase determines how successfully the proposed
information system will be integrated with the existing business operations and processes. So, it
improves the agility of the business operations and makes the business more profitable. It allows
customisation in the proposed new system so that the new system can meet the requirements of
the business and get more integrated with the business process (Coronel & Morris, 2016).
The primary purpose of the assignment is to gain knowledge about system analysis and design
processes being followed in real-life information system development projects. The given case
study is about a publication that wants to implement suitable information technology solutions
for their business. First, it needs to gain solid understanding of the current information system
and then to find out the functional and non-functional requirements, scope of the current system
and system design of the current information system (Shelly & Rosenblatt, 2012). So, the
assignment will help to learn about system design and modelling techniques and system design
processes also.
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There are many sections and subsections of the report. First half of the report covers the system
analysis aspects of the current system at the publication house. Then on the second half, it covers
the system design aspects of the current system at the organisation. In the system analysis part,
there are information about the scope of the current system, functional and non-functional
requirement, how to develop use case model etc. The next section covers context diagram, event
table, data flow diagrams to understand the scope, boundaries and behaviour of the current
system.
Data have been collected from relevant sources including academic sources mainly. The
academic sources are mainly the books, papers etc.
Organization Background
PIBP or Printing Incorporated Book Publishing is a Melbourne based publishing house operating
in the Australia. They publishes feminist eBooks mainly and are strict to their niche. They
already have a suitable online presence and most of their revenue comes from selling eBooks
over online platforms like their own storefront on their website, online stores like Amazon etc.
They are operating online since 1995. They also have detailed online catalogue of their business
and the list of books online. However, the internal business processes are not well integrated to
the IT process and the organisation is interested in integrating the same. And that is causing them
serious problems and making it challenging to running their business smoothly.
First, sales persons approaches to different authors. As there is no synchronised system among
the sales persons, so they can’t understand whether an author is getting approached by two or
more sales persons or not. However, all call details and sales records are maintained by the sales
persons individually by themselves. Once an author agrees, the author shares the manuscript. The
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