Leadership, Management & Organisational Development
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This assignment delves into the core concepts of leadership, management, and organisational development. It examines different leadership styles, managerial practices, and strategies for enhancing organisational effectiveness. The assignment incorporates real-world examples and case studies to illustrate these principles in diverse business contexts.
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The Developing Manager
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Table of Contents INTRODUCTION...........................................................................................................................1 TASK 1............................................................................................................................................1 1.1 Comparison of different management styles....................................................................1 1.2 Leadership characteristics................................................................................................4 1.3 Communication process within business..........................................................................6 1.4 Organisational structure and culture within business.......................................................7 TASK 2............................................................................................................................................8 2.1 Own management skill performance................................................................................8 2.2. Analysis of personal strengths, weaknesses, opportunities and threats...........................9 2.3 Set and prioritise objectives to develop own target........................................................10 TASK 3..........................................................................................................................................10 3.1 Lead and motivate team to achieve goal........................................................................10 3.2 Justification on managerial decisions made to support achievement of agreed goals and recommendations for improvements....................................................................................12 TASK 4..........................................................................................................................................13 4.1 Own managerial and personal skills that support career development..........................13 4.2 Review on career and personal development needs.......................................................14 CONCLUSION..............................................................................................................................16 REFERENCES................................................................................................................................1
INTRODUCTION The developing manager refer to process in which own skill sets are evaluated, managed and enhanced so that organisational goals can be achieved. These skills include management, leadership, technical and personal skills. In this report comparison is carried on two hotels are taken based on management styles, motivational theories, characteristics, communication and cultural and structural change. SWOT analysis is done to acknowledge own skill set. SMART analysis is done based on certain objectives related to skills (Smart Goals,2019). At last career development skills are discussed and improvement in those skills with specific moment of time is provided. TASK 1 1.1 Comparison of different management styles. Managers perform their specific roles within organisation and handle operations and activities. They use different management styles for accomplishing goals and objectives of business. These styles vary from organisation to organisation and manager to manager as everyone has different skill set and they adopt different styles of managing depending on that skill set(Ang and Van Dyne, 2015). This can be acknowledged by comparing two organisations based on their management styles, for these two organisations of hospitality industry are considered they are, Four Seasons Hotels and Resorts and Grosvenor Group. Management styles opted by these organisations are compared below: Management styleDifferent management styles are used by them depending on working conditions within working environment. Four Seasons Hotels and ResortsGrosvenor Group ï‚·Transactional management style is used by Four Seasons Hotels and Resorts. In thismanagerofFourSeasonsgives rewardsandincentiveslikebonus, gifts,tomotivatetheiremployees. Managerfocusonperformance, organisationandsupervision ï‚·Manager has opted for democratic style ofworking.Managersallowtheir employees to make decisions related to any team objective as this will lead to something innovative. Different people within team have different viewpoints related to specific situation and they 1
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(Beratarrechea and et. al., 2014). They are completely dependent on rewards andpunishmentsforachievingjob performance from their employees. ï‚·Apart from this, they use Laissez-faire, in which team perform to attain certain objectives.Inthisstyleemployees makesdecisionsrelatedtocertain objective which they are given and they opt for guidance from manager in case they face any kind of problem. can discuss openly by which innovative ideacanbedevelopedforspecific problem or formulation of solution. ï‚·Apart from this, they are also using transformational style of management. As per this, focus of manager of hotel is onpushingemployeesoutoftheir comfort zone and make them realize their potential. This helps employees to raisetheirstandardswhichleadsto enhancedperformanceofteam. Differentchallengesaregivenby managersothatemployeescanbe motivated.Theyareinnovativeand theycanadapttoanymodifications whicharemadeinstrategiesand working environment. They ensure that employees are not forced so much that they feel pressurised. Classical management theory This theory states discusses about economic and physical needs, social needs and job satisfaction needs of employees which are not considered. In this theory emphasis is on organisation rather than employees who are part of that organisation(Bolden, 2016). As per this theory organisation is treated as machine and employees are treated as components of that machine. Outputs are valued more rather than employees (do not matter whether they are pressurised or not, effective output is must). Managers have different views related to this theory. Different theories are followed by managers of organisation they are as: Classical theory of Four Seasons Hotels and ResortsGrosvenor Group 2
ï‚·Scientificmanagementapproachis followed by organisation. This theory synthesizes and analyse workflow. It aims at improving economic efficiency and labour productivity specifically. ï‚·Scientificmethodsareusedto determineeffectivewaystoperform task rather than usage of common sense or inductive approach. Manager of Four SeasonsHotelsandResortsmonitor performance of employees and gives supervision and instructions to them. It isbasedonsimplification, specialisation,standardisationand planning, this will enhance productivity ofFour Seasons Hotels and Resorts and establish trust between employees and management. ï‚·Bureaucraticapproachisusedby organisation. This theory is proposed by Max Weber. As per Weber, two elementsarenecessarytogovern organisationanditsemployees,they arestructuringoforganisationinto hierarchy and specified rules. ï‚·Thistheoryfocusonnecessitiesof organisationinrationalway. Employees are effectively divided by Management of Grosvenor Group and theirresponsibilitiesandpoweris balanced. Promotion and selection of workersaredoneonbasisofskills possessedbyemployees,their experienceandage.Managerensure that they are not influenced by personal relationship and benefits. System approaches of management This is field of management in which stress is on interdependence and interactive nature of internal and external factors within organisation. This approach is used to assess market elements which can have effect on profitability of organisation. This approach considers that organisation has inter-related and dynamic parts(Buckingham and Coffman, 2014). Effective communicationwithsubsystemsresultsinaccomplishmentoforganisationalgoalsand objectives. System approaches which are used by different organisations are shown below: Four Seasons Hotels and ResortsGrosvenor Group ï‚·Open system approach is used by Four SeasonsHotelandResorts.Inthis ï‚·Closedsystemapproachisusedby Grosvenorgroup.Inthissystem, 3
systemeachsubsysteminteracts actively with environment. ï‚·For example, information can be shared betweendifferentdepartmentsof organisation,informationisshared between them. subsystems are self contained within their working environment. This system is non-adaptive. ï‚·For example, research department do notshareinformationwithother departments. 1.2 Leadership characteristics. Personwhohaveinfluenceoncertaingroupofpeopleforachievingaspecific organisational goals and objectives is referred to as leader. Leader is person who holds superior position in specific field and is able to influence and control other employees working under them. In both Hotels leader possess same qualities as they have to perform specific job role. Leaders possess certain characteristics which are shown below: ï‚·Leader is responsible for creating vision within organisation and in both Four Seasons Hotels and Resorts and Grosvenor Group vision is created by Leader. For managing clear identification over vision leaders implies the use of autocratic style of leading in which leader control every step and activity of employees. ï‚·Decisions are taken by leader. For achieving goals, leader formulates plan and ensure that those plans are followed by employees. ï‚·Leader motivates their employees and inspire trust among their employees. Employees are motivated. ï‚·Strategies are created by leader to achieve consistent result through disciplined processes. However, different motivation theories also play a crucial role in managing control over characteristics of leaders.Motivation is copied from word motive which means accomplishing requirements which needs satisfaction. Motivation formulates reason for actions of people, their willingness to perform those actions and achievement of goals(Cozolino, 2014). Motivation can be considered as important factor for driving or achieving goals of organisation. Different theories of motivation are used by leaders within different organisation. Motivational theories used by Four Seasons Hotels and Resorts and Grosvenor Group are mentioned below: Maslow's Need Hierarchy Theory in Four Seasons Hotels and Resorts and Grosvenor Group: 4
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With the help of this theory leaders of hospitality firm focuses onneeds of people. Needs are classified from low to high in hierarchical manner. Theory is defined below: (Source:Maslow's hierarchy of needs,2019) Physiological needs:They are basic needs which includes water, food, air, shelter, clothing and other necessities for survival. They strongly influence behaviour of human. Safety needs:It is main requirement for people working within organisation. It includes security from physical dangers and economic security. People work a lot as this factor needs lot of money. Social needs:Manager of Four Seasons Hotels and Resorts ensures that employees work as a team so that insecurity related with isolation do not occurs within working premises. Social needs include companionship, social interaction and belongingness. Esteemneeds:Thisincludesself-respect,self-esteem,independence,knowledge, competence, achievement and self-confidence. This enhances capability, strength and self- confidence which are useful for organisation. Rewards and appraisals are given by manager of Four Seasons Hotels and Resorts whose performance is good. 5 Illustration1: Maslow's hierarchy of needs, 2019
Self-Actualisationneeds:Itiscombinationofhigher,intermediateandlower requirements of human. It refers to feeling of fulfilment. Employees are involved in process of decision making by managers of Four Seasons Hotels and Resorts. Leader helps employee to realise their potential.Conflict resolution: On the other hand, Conflict resolution is another practice of leaders which demonstrate individual characteristics.It is essential for team leader to resolve conflicts at initial stage so that adverse conditions do not arise. Different ways are followed by different organisation to handle these conflicts, they are as: Conflict resolution in Four Seasons Hotels and Resorts In Four Seasons Hotels and Resorts, in this Leader gives green chit to employees who are have higher position within organisation. This will not motivate employees but lead to insecurities among them. Conflict resolution in Grosvenor Group In this problem is identified and perspective of conflict is evaluated by leading or managing person of organisation. Manager tries to find out solution by which situation can be resolved. In this employee are made to work for a common goal and they communicate with each other to resolve those conflicts. Leader boost up employees as they are made to find out solution for their problems. Role of partnership and stakeholder Partnership refers to collaborative relationship between different organisations. Purpose of this to work towards common goals by division of labour on which every partner agrees upon. Partners shares equal profit and loses within business. They focus on achievement of goals and motivate employees for effective working(Hunt and Weintraub, 2016). Stakeholders is investor who has invested in particular organisation, they have interest in success and progress of organisation. Internal stakeholders have financial interest, they have invested as they have curiosity in success of organisation. They have voting rights based on shares owned by them, thesevotescanaffectbudgetitems,oversight,keypositionhiringandprofits.External shareholders have not invested any funds within organisation even they don't have voting power. Their role reflects environmental or government concerns and community. Employees are in partnership to achieve specific goal and formulate strategies for achieving them. Leading persons are stakeholders they have invested specific amount within organisation. 6
1.3 Communication process within business. Communication refers to two-way process which includes thoughts, ideas, opinions are exchanged between two or persons with shared understanding(Mintzberg, 2017). They can be either verbal or non-verbal in nature. Different communication processes are used by different organisations. Communication process in Four Seasons Hotels and Resorts Verbal communication refers to auditory exchange of information. Within hotel it is carried out as normal communication by speaking. It can be in form of words, sounds and speaking. Pitch, volume and tone depicts effective communication. The focus of hospitality firm is on verbal communication because it supports clarity over ideas and individual opinions. This communication strategy helps the hotel in managing informal as well as formal communication among manager and employees of business. These conversations take place either through phone. Communication process in Grosvenor Group InGrosvenorgroup,writtencommunicationtakesplacebye-mail,letterortext messages. This information can be handwritten or sent as on mail. It can be sent by single person but read by multiple persons. Like in email cc and bcc options are there to send mail to multiple people. In accordance with manager of hotel written communication reduces the risk of misunderstanding, communication gap, etc. which supports smooth flow of information mong responsible individuals. 1.4 Organisational structure and culture within business. Organisational structure refers to system which outlines way in which activities are carried out to achieve desired goal(Ward, 2016). Different types of structures are used by organisations which are discussed below: Organisational structure of Four Seasons Hotels and Resorts Traditional structure is used by them. Employees with certain skills and employees with similar skill set work together as team in same department. Organisational structure of Grosvenor Group They useMatrix organisation chart. Groups are formed and they work as a team to attain specific goal under guidance of project manager(Incardona and et. al., 2014). It provides open communication and flexible working environment. 7
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However, Cultural change is a concept that denotes internal and external factors leading to change within organisation. There are numerous internal and external factors lead to cultural change. Factors influencing Four Seasons Hotels and Resorts Technological factors have strong impact on organisations. Organisation needs to adapt these changes and give proper training to employees to accumulate those changes and implement them. Like hotel can opt for features like opening and closing door of room with their smart phone. Factors influencing Grosvenor Group Political factors affect organisation. Change in policies, rules and regulation can have strong impact on organisation like taxes. Manager ensures that no child is working in their premises. Change in economies also affect Hotel as visitors visit hotel rarely. Demographics also have impact on this industry. TASK 2 2.1 Own management skill performance ï‚·Being assistant manager of Clayton Crown Hotel, London which is a brand of Dalata Hotel Group, I need possess certain skills. I need to analyse my skills for successfully achieving objectives of organisation. Skills which I use to complete my responsibilities are mentioned below: ï‚·Management skills:These are skills possessed by me to effectively and efficiently complete my task and attain overall objective of organisation. Management skills include planningofevents,organisationofjobsandotheractivitiesperformedwithin organisation, problem solving and decision making. ï‚·Leadership skills:For accomplishing goals, effective leadership is must for every organisation and for assisting manager. I use democratic and autocratic leadership styles. ï‚·Technical skills:When sales of different services are required then these skills are utilized by me. With help of different methods like giving certain benefits to guests or by making changes in official website for making it attractive as per customers feedback. ï‚·Personal skills:For maintaining effective environment within working premises, it is necessary to build friendly relation between employees. My focus as assisting managing 8
person is on setting right direction for employee by giving them informal and formal suggestion. In my opinion I good at managing boost in employee’s performance but guiding them right direction to work effectively. Skills audit: SkillsVery strongStrongNeutralRare Management skills✓ Leadership skills✓ Technical skills✓ Personal skills✓ 2.2. Analysis of personal strengths, weaknesses, opportunities and threats. I am assistant manager of Clayton Crown Hotel, I need to analyse my strengths, weaknesses, opportunities and threats for managing improvement in me on performance. For this I will SWOT analysis, it is shown below: StrengthWeakness Team management. I have excellent communication skills by which I can convince people and resolve various conflicts. I can handle different kind of people and large number of people. I don't have appropriate resources to to adopt new skills. Multitasking becomes difficult. Handlingoflargeteam,conflicts resolution is difficult. Staffisnotskilledwhichleadsto miscommunication. OpportunitiesThreat Skillscanbeenhancedlike management skills, technical, personal and leadership.Needs sufficient amount of time 9
2.3 Set and prioritise objectives to develop own target. I need to update my skills and enhance my knowledge. To improve my skills I have to acknowledge certain things, they are as: Build aim:Enhance technical, management, leadership and personal skills. Smart objectives:I need to build my own objectives to enhance my skills. Specific :I want to be specific, enhance my existing skills they are personal, technical, leadership and management skills. Measurement :It should be measurable in quantitative terms. After achievement of my goals, I can gather lots of knowledge related to specific skills. Knowledge can be enhanced in respective perspectives. Achievable :This will help me to ensure that goal is acceptable and practically possible to attain. This objective is achievable as skills can be developed by effective communication with others and observations. Relevant :These skills are relevant as they will help me to reach greater heights and will highly affect my growth. This objective is relevant as it will help me to develop different skills. Time oriented :It will require me around an year to develop these skills. Apart from this, anything can be learned at any moment of time by anyone. TASK 3 3.1 Lead and motivate team to achieve goal. To accomplish organisational goals, leader must ensure that employees are motivated and they are lead in appropriate directions. Leader of Frankie Benny's ensured that employees are motivated effectively(Perlmutter, 2017). Leader needs to evaluate needs of employees are met. For motivating team or employees of restaurant, leader uses different ways which are are as: ï‚·Goals must be clearly set and make them clear to each employee. identification of clear goals can lead to high output. ï‚·Emphasise on communication, direct involvement of team and openness. Leader of Frankie & Benny's focuses on discussions which are carried out to solve problems. 10
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Managingpersonofrestaurantbusinessfocusoneffectivecommunicationwith employees at every level which promotes sense of belongingness and satisfaction among workers. Communicating:Motivation plays vital role for leading team members. Leader must posses effective communication skills so that they can give proper guidance and motivation to their employees (Retallack and et. al., 2016). Team building Team is built for effective working, for achievement of desired goal and objective. It refers to systematic process which is designed to enhance functioning of team and working relationship so that blocking barrier can be removed.(Van Hoorn and et. al., 2014). Manager of Frankie & Benny’s focuses on stages of team building which are as follows: Forming:In this stage team members meet each other and share information related to their interests and experience.With in Frankie & Benny's restaurant employees are told about their job responsibilities in brief. Storming:In this stage each member compete with each other for consideration of their ideas, this may result in conflicts between them. Under guidance of team leader, they learn to solve problems. InFrankie & Benny's restaurant employees perform their specific job role and compete with each other to enhance their own productivity. Norming:In this stage, team starts working to achieve a common goal rather than individual goal. Team agrees to team rules, they share information and conflicts are resolved by them. Employees takes decisions related to their own perspective within restaurant once they gain efficient experience. Performing:Focus is on reaching goal and team has become independent and do not need any kind of oversight. Decision can be made by them and are solved by them effectively. Manager of Frankie & Benny's restaurant ensures that team leader motivates team at regular instances. Adjourning:At this point, project is about to complete and team members at stage of detachment. In this stage completion of project is celebrated and team leader of Frankie & Benny's restaurant ensure that best practices are captured for future.This will ensure that desire goal is achieved and employees are working further for enhancing their performance. 11
However, Group dynamicsis psychological process which occurs within a team at the time of development. It helps to acknowledge decision-making behaviour, tracking different activities within group and innovation of specific idea to achieve organisational goals(Royle and Laing, 2014). It is necessary of manager of restaurant business to ensure diverse needs of employee when developing team because it is the basic thing which reflects dynamics of team Effective teams:Discussions are carried out when disagreement or conflicts occur within a team. Team development focus of restaurant manager was onShared values and understanding of employees towards Common GoalsOpen discussion occurs, decisions are made by listening to each individual, progress is assessed.Manager and team leader of Frankie & Benny's restaurant ensure that effective teams are build and healthy discussions are carried out so that overall goals of starting a new restaurant at Stratford can be achieved. Whereas ineffectiveness in team is denoted by lack of objectives which results in destructive conflicts. 3.2 Justification on managerial decisions made to support achievement of agreed goals and recommendations for improvements. Various decisions are taken for effective working of functions and operations within Frankie & Benny's restaurant. Various decisions are taken to accomplish goals of organisation: Strategic planning:It is necessary for organisation to build and utilize plan for carrying out operations within working premises(Turner, 2014). Manager is responsible for planning activities and assigning job responsibilities to employees. Planning is done on basis of existing activities and way in which they affect overall performance of organisation.Manager of Frankie & Benny's restaurant took decisions related to modifications within communication, monitoring of activities to manage effectiveness sin team working. Reviews from customers are taken to enhance their experience whgen they visit restaurant next time.(Stark, 2015). Managerial control:This include planning, organisation, directing and controlling different operational and functional activities within organisation. Manager makes plan related to working of restaurant, they take decisions related to day to day activities performed. Operationalcontrol:Activitiesperformedbyemployeeswithinorganisation. Operational activities are analysed and monitored by organisation (Thornton III, Mueller-Hanson and Rupp, 2017). Strategic planning is carried to make decisions related to different aspects of 12
activities. Manager ensured that activities within organisation are carried out effectively. Like manager ensured that training is provided to employees based on their specific job role. Authority,delegationandempowerment:Managerneedstomakedecision. Responsibilities of organisation are divided in delegation. If they are done appropriately then goals can be achieved effectively. Manager ensures that different teams are made and each team has specific leader who maintains their team and handles responsilities. Relationship building:Relationship between management and staff plays crucial role in maintainingservicesandcommunicationforsuccessfullycompletingtask(ThorntonIII, Mueller-Hansonand Rupp, 2017).Manager of Frankie & Benny's restaurant has decided to conduct get together of team members and meetings so that values and behaviour of each team member can be understood. Working team of Frankie & Benny's restaurant can achieve desired goals by mutual respect, support to peers and subordinates. Empowerment and coordination will enhance performance of employees. Recommendation To enhance betterment in management strategies and meet objectives of Frankie & Benny's restaurant, it is recommended that restaurant must focus on needs of customer. Manager must ensure that feedback is collected from staff and customers so that different issues can be addressed as soon as possible. To encourage standard of services and products, suggestions can be taken from customers as well as employee to develop critical understanding over business and business environment. TASK 4 4.1 Own managerial and personal skills that support career development. I am looking forward to make my career in travel and tourism industry such as Thomas Cook of UK. This industry provides various opportunities to individuals so that they can reach to high position by effectively contributing in achievement of goals and following directions given by management. For this I need to acquire some managerial qualities and skills so thatSkills required for managerial activities are shown below: Communication skills:For working efficiently within travel and tourism industry, communication skills must be excellent so that effective communication can be carried out with international and local visitors. After analysing my skills I can say that I have good knowledge 13
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related to verbal and non-verbal communication (What is verbal communication and non-verbal communication?,2018). They are crucial part of professional, personal development and build relation within work place so that position can be sustained. I need to enhance my verbal skills to deal with international visitors. For this I need to acquire knowledge of heterogeneous languages to boost my career development. Creative Thinking:Out of box thinking is must for leader. Leader needs to have innovative skills so that they can think or generate solution to every problem and handle conflicts related to any miscommunication which arises between team members. Manager must have unique skills so that they can manage overall operations within organisation. Learning:All individuals and employeespossess different skills and knowledge related to various aspects.This will boost career development as knowledge will be gained by learning different aspects and individual can identify area in which they can work more effectively. Leadership:Leadership skills are must for me as I want to gain recognition and high position. Leadership skills are possessed by individual as they have a part a team either in their school projects or college projects. They have little knowledge about this skill.This skill will help me in my career in terms of implementing decision and giving directions to other team members. Adaptability:As technology is changing, working environment is changing and as per that requirements of customers are also changing. To meet those changes, it is necessary that adaptability skill must be possessed so that changing needs can be met effectively. Situations can change at any moment of time either in positive or negative way. This skill will help to work within changing working environment. Career development will be boosted as individual will acquire knowledge as per recent technology which will provide different options to them. 4.2 Review on career and personal development needs I have some skills but grooming is required on them so that I can gain heights and attain my individual goals. For grooming these I need to analyse my own capabilities and try to accumulate those capabilities with help of different ways, different people and this will take some time. These skills are provided below: ObjectiveCurrent proficiencyTargetDevelopmentJudgementTime scale 14
proficiencyopportunitiescriteria CommunicationIdohavegood communication skills in both verbal andwrittenform butindustryin whichIwantto makecaSmart Goals.2019reerI need to learn more languagesapart from English. Tolearnnew languageso thatifany visitor who do not understand English, I can expressmy views. Iwill interact with different people, attend classesand attend seminars.Co lleagues It will take around3 monthsto improve this skill. Leadership quality Ihavedone projects with small teamsandthose goalswere achieved effectivelybut whenitcomesto large team then it willbecome difficult for me to managethemas conflictsofideas canariseatany momentoftime anddecisions cannot be made. I will try to be a part of large teamand analyseideas andconflicts whicharises andformulate strategiesto handle particular situation. Iwilltake help from top management to understand different aspectsand learnfrom them that how goalcanbe successfully achieved within a time. Performanc ecanbe judgedby colleagues andhigh authorities. Around2 months. Creative thinking Out of box thinking requireslotsof Gain knowledge Interaction with It will take around6 15
knowledgerelated to different aspects ofparticular industry. I do have knowledgebutit willneedsome time to accumulate more knowledge. fromdifferent employees and situation. colleagues andby being a part ofdifferent discussions Icanget ideaand develop my mind as per thatHigh authorities months but atany momentof time knowledge canbe gainedas technology is dynamicall y changing. Responsibilities andTime management Timemanagement playscrucialrole asresponsibilities can be handled but at appropriate time is must. Tryto prioritizemy workonthe basisof deadlinesto accomplish goalsand objectives within time. Team leader can help me todevelop this skill by formulating deadlines forspecific goal. Colleagues andhigh authorities It will take around2 monthsfor developing this skill. CONCLUSION From above it is clear that development of manager is important for organisation to enhance leadership and management styles. Classical theory and motivating styles are applied to leadorganisation.SWOTanalysisisdonetofindoutinternalworkingenvironmentof organisation. By this they can identify their strong, weak points, opportunities available to them and threats related to that organisation. Objectives and targets are built by managers to attain ultimate goal of organisation. Employees are motivated and they are directed to work for a common goal. Employees work within team, corporate and coordinate with each other and use 16
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their innovative skills in work assigned to them. Plan is developed to analyse skills acquired by individual, various skills which are required, ways in which they can be enhanced, their judgement and time required to build those skills within individual. 17
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