Yes Chemist Pty Ltd. - SAP Implementation Project Status Report

VUIS CONSULTING PTY LTD
STATUS REPORT
PROJECT: [ Yes Chemist Pty Ltd.]
Date: [07-06-2019]
Produced by: [INSERT AUTHOR NAME AND JOB TITLE HERE]
Reporting period: [INSERT DATE RANGE HERE]
Project summary
The paper mainly reflects on “Yes Chemist” which is a pharmacy that generally
started its business in the year 1990s and mainly undertakes the work of expanding stores in
all the cities of Australia including Adelaide, Melbourne, Sydney as well as Brisbane. The
stores of yes chemist was mainly designed in order to give proper health and beauty
requirements to the customers in addition to various types of pharmaceutical services. The
organization generally ensures that the customer of the organization is generally enjoying
the services while successfully maintaining their experience in shopping. The organization
generally takes very much pride in context to customer service excellence that is generally
invested within the technology that mainly transforms as well as optimize the entire
operations of the business for suiting the needs of the customers. This was generally
achieved by various diligent innovation that remains competitive as well as very much
responsive for meeting the expectations of the customers quite effectively. It is found that in
the year 2017, proper operational review was mainly conducted in order to understand as
well as assess the operational weaknesses in order to decide the various types of technical
solutions for improving the business conditions. As per the recommendations that are
gathered from the review, it is found that it is quite necessary to replace the existing
accounting, inventory management as well as HR system and therefore the management of
the organization wants to develop SAP S/4HANA for the entire business. In addition to this, it
is recommended that finance, procurement, HR as well as analytics-based modules can be
implemented as one of the parts of the project.
Completed tasks
The table below reflects on the tasks that are completed while undertaking the
project of SAP implementation.
WBS Task Name Duration Start Finish % Complete
0 Implementation of SAP 265 days Tue 25-
07-17
Mon 30-
07-18 12%
1 Project initiation phase 9.03 days Tue 25-
07-17
Mon 07-
08-17 100%
1.1 Arrangement of meeting 2 days Tue 25-
07-17
Wed 26-
07-17 100%
1.2 Conducting survey 1 day Wed 26-
07-17
Thu 27-
07-17 100%

1.3 Operational issues
identification 2.3 days Thu 27-
07-17
Mon 31-
07-17 100%
1.4 Feasibility analysis 1.45 days Mon 31-
07-17
Wed 02-
08-17 100%
1.5 Best solution determination 2 days Wed 02-
08-17
Fri 04-08-
17 100%
1.6 SAP assistance
consultancies 1 day Fri 04-
08-17
Mon 07-
08-17 100%
2 Project planning phase 13 days Thu 03-
08-17
Tue 22-
08-17 100%
2.1 Project planning 2 days Thu 03-
08-17
Mon 07-
08-17 100%
2.2 Team recruitment 4 days Fri 04-
08-17
Thu 10-
08-17 100%
2.3 Best possible margin cost 2 days Mon 07-
08-17
Wed 09-
08-17 100%
2.4 Analyzing the project
feasibility 2 days Wed 09-
08-17
Fri 11-08-
17 100%
2.5 Project proposal document 1 day Tue 08-
08-17
Wed 09-
08-17 100%
2.6 Document approval 2 days Fri 11-
08-17
Tue 15-
08-17 100%
2.7 Project charter 2 days Wed 09-
08-17
Fri 11-08-
17 100%
2.8 Scope limitations 1 day Tue 15-
08-17
Wed 16-
08-17 100%
2.9 Project schedule 2 days Wed 16-
08-17
Fri 18-08-
17 100%
2.10 Project plan 2 days Fri 18-
08-17
Tue 22-
08-17 100%
3 Project installation phase 4 days Fri 18-
08-17
Thu 24-
08-17 100%
3.1 Installation of possible
hardware 1 day Fri 18-
08-17
Mon 21-
08-17 100%
3.2 Configuration and installation
of SAP elements 2 days Tue 22-
08-17
Thu 24-
08-17 100%
3.3 Milestone 1: Completion of
system implementation phase 0 days Mon 21-
08-17
Mon 21-
08-17 100%

Budget Report
The budget which is required for the project is reflected within the below table that is
given below:
WBS Task Name Duration Planned cost Actual Cost
0 Implementation of SAP 265 days $ 460,174.00 $ 111,204.80
1 Project initiation phase 9.03 days $ 11,374.00 $ 12,934.00
1.1 Arrangement of meeting 2 days $ 1,560.00 $ 3,120.00
1.2 Conducting survey 1 day $ 1,040.00 $ 1,040.00
1.3 Operational issues
identification 2.3 days $ 2,392.00 $ 2,392.00
1.4 Feasibility analysis 1.45 days $ 2,262.00 $ 2,262.00
1.5 Best solution
determination 2 days $ 3,440.00 $ 3,440.00
1.6 SAP assistance
consultancies 1 day $ 680.00 $ 680.00
2 Project planning phase 13 days $ 20,520.00 $ 22,760.00
2.1 Project planning 2 days $ 2,080.00 $ 2,080.00
2.2 Team recruitment 4 days $ 4,680.00 $ 6,240.00
2.3 Best possible margin cost 2 days $ 680.00 $ 1,360.00
2.4 Analyzing the project
feasibility 2 days $ 1,360.00 $ 1,360.00
2.5 Project proposal
document 1 day $ 1,040.00 $ 1,040.00
2.6 Document approval 2 days $ 800.00 $ 800.00
2.7 Project charter 2 days $ 2,080.00 $ 2,080.00
2.8 Scope limitations 1 day $ 1,560.00 $ 1,560.00
2.9 Project schedule 2 days $ 3,120.00 $ 3,120.00
2.10 Project plan 2 days $ 3,120.00 $ 3,120.00
3 Project installation phase 4 days $ 8,000.00 $ 8,000.00
3.1 Installation of possible
hardware 1 day $ 5,000.00 $ 5,000.00
3.2 Configuration and
installation of SAP elements 2 days $ 3,000.00 $ 3,000.00
3.3
Milestone 1: Completion
of system implementation
phase
0 days $ 0.00 $ 0.00
4 Project implementation
phase 163.25 days $ 349,240.00 $ 67,510.80
4.1 SAP S/4HANA
implementation 3 days $ 152,280.00 $ 67,510.80
4.2 Hosting of SDLC
environment 120 days $ 154,800.00 $ 0.00
4.2.1 Development of project 3 mons $ 69,600.00 $ 0.00
4.2.2 Refurbishment of server
room 3 mons $ 79,200.00 $ 0.00
4.3 Modifications of server
room 15 days $ 15,000.00 $ 0.00
4.4 New server connection 10 hrs $ 600.00 $ 0.00
4.5 Functional requirement
phase 10 days $ 14,400.00 $ 0.00